Official UK procurement notice
ScotRail Staff Uniforms · UK public procurement notice
Authority: ScotRail Trains Limited·Consortium: 2 public authorities
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: Scotland (UKM)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 7 May 2024
Next notice expected 26 Jun 2023
What is being bought
Published requirement descriptionScotRail Trains Limited are looking to appoint a supplier for the provision of a managed uniform service for approximately 4,000 uniform wearers.
- Recurrence: Proposed initial term is to 31st March 2028 with potential options to extend to 31st March 2033 - this contract may be re-tendered beyond these dates.
CPV: Clothing, footwear, luggage articles and accessories · Corporate clothing · Occupational clothing
How this framework works
From the published notice- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (1)
- as per procurement documents: 100%
Published award criteria (2)
- as per procurement documents: 100
- Price: 0
Conditions of participation1
- Suitability
All criteria as stated with the PQQ documents.
- Legal form for consortia
- The contract form is intended to be ScotRail T&C's for the Purchase of Goods and Services, a copy of the T&C's will be provided at ITN stage.
- Shortlisting
- To participate you must submit an electronic PQQ via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx
- Successive reduction
- Candidates will be reduced successively across stages
What this means for your bid
- “ScotRail Staff Uniforms” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Proposed initial term is to 31st March 2028 with potential options to extend to 31st March 2033 - this contract may be re-tendered beyond these dates.
- First published
- 12 May 2023, 11:51 BST
- Last source update
- 4 Mar 2026, 12:29 GMT
- Authority reference
SR149- FTS notice number
2026/S 000-019425- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c83fFind a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:825530)
How it was run
Official noticeRun through: portal not identified
- Appointment period ends
- 7 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
Detailed submission instructions & authority contactsFrom official release
Timeline
26 Jun 2023 → 4 Mar 2026 · 4 dates- Next notice expected26 Jun 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown7 May 2024, 12:00 BST
- Invitations to tender expected10 Jun 2024, 00:00 BST
- Notice published231 days ago4 Mar 2026, 12:29 GMT
Notice history
7 events · 5 releases on Find a Tender · since 25 Jul 2023- Status changed to active25 Jul 2023, 15:59 BST
- Procurement method changed25 Jul 2023, 15:59 BST
- Deadline published: 25 Aug 2023, 12:00 BST25 Jul 2023, 15:59 BST
- Buyer details updated25 Jul 2023, 15:59 BST
- Deadline moved to 7 May 2024, 12:00 BST4 Apr 2024, 09:16 BST+256 days · was 25 Aug 2023, 12:00 BST
- Status changed to complete15 Oct 2025, 11:36 BST
- Status changed to cancelled4 Mar 2026, 12:29 GMT
Routine re-releases (5)
- 2023-07: 1 release · 25 Jul 2023
- 2023-05: 1 release · 12 May 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 1admitted to the panel · see the list ↓
Bids received 52 from SMEs
Contracts signed 1latest 12 Jun 2025
1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 065530-2025-1
- Signed
- 12 Jun 2025
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Cooneen at Work LtdFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria