Find a TenderCancelled
Published 5 Sept 2024, 15:40 BST

Official UK procurement notice

Schools Site Management, Buildings Maintenance and Cleaning Services

Official notice

Authority: QUEST Trust

2 lotsServicesOpen procedureMax 2 lots per supplier
Published estimate£2,375,000total for 2 lots
Submissions closed 18 Oct 2024
Lots 2max 2 won per supplier
Contract term 3 yrsends 31 Dec 2027 · extension options published · starts 1 Jan 2025

What is being bought2 lots · detail below

Published requirement description

The QUEST Trust is a unique faith trust comprising of five schools - one senior 16 to 19, four primary and one nursery. The successful supplier(s) will be required to provide site management services (including buildings maintenance) and / or school cleaning services across the sites of the Trust.

The QUEST Trust is seeking requests for proposals from suitably qualified and experienced operators to provide and manage the site management teams(SM), planned and preventative maintenance (PPM) and reactive maintenance (RM) and the schools cleaning services (SCS) in accordance with good industry practice. The Trust is looking to appoint a contractor via Lots to manage this import part of its facilities arrangements.

TUPE regulations will apply to this contract for the Site Managers and Cleaning Operatives.

The successful supplier(s) will be required to demonstrate that they currently hold Admitted Body Status (ABS) to the Local Government Pension Scheme of the Greater Manchester Pension.

The Tender documents will be issued as an Open Procedure in two parts - 1. The Supplier Selection Questionnaire (SSQ) and 2. An Invite to Tender (ITT). Both documents will be required to be submitted by the deadline date.

The Trust has engaged an external consultant to assist with the management of this process to which all communications must go through.

IMPORTANT - the Trust is not bound to award any of the Lots to any bidder if the criteria for the services delivery has not been met during the procurement process. Lot 1 and Lot 2 may be awarded individually to two contractors or awarded to one contractor as combined Lots.

CPV: Building and facilities management services · School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£2,375,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Site Management & Building Maintenance ServicesCancelledRenewal 3 yrsPublished value£1,400,000

For Lot 1 the Trust is looking to appoint one contractor to manage all of the services which will include but not be limited to:

Site managers, HVAC PPM, buildings maintenance, asset management, compliance, fire safety systems, PAT testing and grounds maintenance services. The initial contract term will be for three years with an option to extend for a further two years.

IMPORTANT - the Trust is not bound to award any of the Lots to any bidder if the criteria for

the services delivery has not been met during the procurement process. Lot 1 and Lot 2 may

be awarded individually to two contractors or awarded to one contractor as combined Lots.

Contract period: 1 Jan 2025 – 31 Dec 2027 (3 yrs)
Delivery: North West · University Collegiate School, Bolton, BL3 5AG; St Peters CofE Primary School, Hindley, WN2 3HY; Hindley Green Community Primary School, Hindley Green, WN2 4SS; St Johns CofE Primary School, Hindley Green, WN2 4SD; St Johns Abram CofE Primary School, Abram, WN2 5QE; PlayPals Nursery, Hindley Green, WN2 4SD; The MUGA Building, Wellington Street, Bolton, BL3 5BU.
Extensions: The initial contract term will be for three years with an option to extend for a further two years. · Initial three years plus two year option based on performanceVariant bids: allowed
Lot #2School Cleaning ServicesCancelledRenewal 3 yrsPublished value£975,000

The QUEST Trust is seeking requests for proposals from suitably qualified and experienced operators to provide and manage the school cleaning services in accordance with good industry practice across the Trust estate. The Trust is looking to appoint a contractor to manage this import part of its facilities arrangements.

The successful supplier will provide its own staffing, equipment, chemicals and washroom consumables.

The initial contract term will be for three years with an option to extend for a further two years.

IMPORTANT - the Trust is not bound to award any of the Lots to any bidder if the criteria for the services delivery has not been met during the procurement process. Lot 1 and Lot 2 may be awarded individually to two contractors or awarded to one contractor as combined Lots.

Contract period: 1 Jan 2025 – 31 Dec 2027 (3 yrs)
Delivery: North West · University Collegiate School, Bolton, BL3 5AG; St Peters CofE Primary School, Hindley, WN2 3HY; Hindley Green Community Primary School, Hindley Green, WN2 4SS; St Johns CofE Primary School, Hindley Green, WN2 4SD; St Johns Abram CofE Primary School, Abram, WN2 5QE; PlayPals Nursery, Hindley Green, WN2 4SD; The MUGA Building, Wellington Street, Bolton, BL3 5BU.
Extensions: The initial contract term will be for three years with an option to extend for a further two years. · The initial contract term will be for three years with an option to extend for a further two years.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Technical & Quality: 65%
  • Financial: 35%
Published award criteria (2)
  • Technical & Quality: 65%
  • Financial: 35%
Lot distribution rule: Lot 1 - Site Management & Building Maintenance ServicesLot 2 - School Cleaning Services
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Sept 2024, 15:40 BST
Last source update
10 Nov 2024, 16:52 GMT
Award evaluation window
18 Oct 2024 – …
FTS notice number
2024/S 000-036344
Classification (CPV)
Building and facilities management servicesSchool cleaning services
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-04986f Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
18 Oct 2024, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
18 Oct 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Oct 2024 → 1 Jan 2025 · 4 dates
  1. Submission deadline
    18 Oct 2024, 13:00 BST
  2. Bids opened
    18 Oct 2024, 14:00 BST
  3. Notice published
    10 Nov 2024, 16:52 GMT
  4. Contract starts
    1 Jan 2025

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    10 Nov 2024, 16:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

QUEST Trust

Contracting authorityBody governed by public lawEducation 682 Atherton Road, Wigan, North West, WN2 4SQContact name, email Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria