Official UK procurement notice
School and Passenger Travel Transport Management System
Authority: Gateshead Council (Local council)
What is being bought
Published requirement descriptionGateshead Council (the Council) is seeking to procure an "out-of-the-box" passenger transport management system that is ready for immediate implementation upon contract award. This system will support the efficient delivery and contract management of home-to-school and social care transport services for residents across the borough.
The system must be capable of managing the current operational scope, along with future increases:
- Number of passengers: 774 passengers
- Number of contracted drivers/chaperones: 350
- Number of destinations: 257
The Council requires a solution that is user-friendly, scalable, and capable of integrating with existing systems where necessary. The system should support route planning, real-time tracking, compliance monitoring, and reporting functionalities.
- No preliminary market engagement: Market engagement was carried out under PCR15
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£320,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality and Demonstration: 60%
- Price: 30%
- Social Value: 10%
Published award criteria (3)
- Quality and Demonstration
- Price
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2025, 16:05 BST
- Last source update
- 7 Oct 2025, 15:36 BST
- Award evaluation window
- Submission end – 30 Sept 2025
- FTS notice number
2025/S 000-042133- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056414Find a Tender
How it was run
Official notice- Submission deadline
- 26 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jul 2025 → 16 Oct 2025 · 7 dates- Tender notice published22 Jul 2025, 16:05 BST
- Submission deadline26 Aug 2025, 23:59 BST
- Award decision expected by391 days ago30 Sept 2025, 23:59 BST
- Assessment summaries sent385 days ago7 Oct 2025, 00:00 BST
- Latest notice published384 days ago7 Oct 2025, 15:36 BST
- Contract starts382 days ago10 Oct 2025, 00:00 BST
- Standstill ends375 days ago16 Oct 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 Jul 2025- Tender notice published22 Jul 2025, 16:05 BSTUK4
- Contract award notice published7 Oct 2025, 15:36 BSTUK6
- Status changed to complete7 Oct 2025, 15:36 BST
- Contract signature expected17 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Liftango LtdSME17 Nov 2025 – 16 Nov 2029 · up to 16 Nov 2033Extensions: 2 x 24month extensions | £266,310 | 7 Oct 2025standstill to 16 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 7 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- LIFTANGO LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender