Official UK procurement notice
Scheduling System · UK public procurement notice
Authority: University of Essex (Education)
What is being bought
Published requirement descriptionThis notice sets out the University of Essex intention to award a contract to OneAdvanced for the provision of a Timetabling & Scheduling system.
The University has been using the OneAdvanced CMIS software for over 15 years.
The system is used to schedule teaching and exams and manage room bookings. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jun 2025, 12:17 BST
- Last source update
- 17 Jun 2025, 12:35 BST
- FTS notice number
2025/S 000-032923- Latest notice
- Contract award notice (UK6)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-054e2cFind a Tender
- Why no open competition
- Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement; Urgency
- Published justification
The University has used the CMIS system for over 15 years.
It is an essential part of the University's infrastructure which is intrinsically integrated with numerous business-critical systems.
Changing such a core system would significantly impact operational activities and involve substantial change at a time when the University is already undertaking a major, complex digital transformation programme.
The University has decided to continue with the current system until the digital transformation has been completed in order to optimise spend and resources.
Therefore, at the present time it would be impossible for the University to procure an alternative provider to provide the full range of services without detrimentally impacting the wider operations of the University.
Notice history
3 events · 2 releases on Find a Tender · since 17 Jun 2025- Transparency notice published17 Jun 2025, 12:17 BSTUK5
- Contract award notice published17 Jun 2025, 12:35 BSTUK6
- Contract signature expected30 Jun 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OneAdvanced IT Services Limited1 Jul 2025 – 30 Jun 2030 | £661,121 inc. VAT | 16 Jun 2025 | Awarded |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OneAdvancedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender