Official UK procurement notice
SCC RD - Transport Removals Service on Behalf of H.M. Coroner for Surrey
Authority: Surrey County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionSurrey County Council (“the Council”) is seeking to re-procure the contract for A Transport Removals Service on Behalf of H.M. Coroner for Surrey.
CPV: Cemetery services · Cemetery services and cremation services · Metal
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1North SurreyAwardedRenewal
The Coroners Act 1988 places several duties on Local Authorities for the provision of a
Coroner’s Service. The Coroner is an independent judicial officer whose role is to investigate
the causes of sudden deaths, deaths of unknown cause, unnatural or violent deaths or
deaths in custody. Bodies that fall under the jurisdiction of the Coroner are transported to a
designated mortuary under specific conditions for further investigation and possible postmortem.
The proposed objectives of this procurement are as follows.
i. To put in place via an open tender process a compliant contract to deliver a Coroner’s
Transport Removal service on behalf of HM Coroner for Surrey.
ii. To ensure the contract provides value for money.
iii. To deliver a contract which supports collaborative working and delivers continuous
improvement.
iv. To deliver a service which compliments and helps to support other contracts such as the
provision of mortuary services.
The proposed objectives of the contract are as follows:
i. To meet the requirements of The Coroners Act 1988.
ii. The movement of deceased, coming under the jurisdiction of the Coroner, to a predesignated
mortuary for investigation.
iii. Collection of deceased within 1 hour of the call out.
iv. Adherence to strict procedures to ensure the dignity of the deceased is maintained at all
times.
v. Adherence to strict procedures to ensure integrity of evidence that may be pertinent to a
criminal investigation.
vi. Adherence to strict procedures to ensure safekeeping of any personal effects on the
deceased and preservation of evidence (compliance).
In order to meet these objectives, The Council is seeking to appoint one or more contractors
to cover the predetermined geographical lots within Surrey. The successful contractor(s)
will be required to be member of one of the following:
i. National Association of Funeral Directors
ii. The National Society of Allied & Independent Funeral Directors
Lot #2South West SurreyRenewal
Lot #3South East SurreyAwardedRenewal
As per Lot 1.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 30
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 90 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 May 2022, 15:57 BST
- Last source update
- 16 Aug 2022, 14:22 BST
- Award evaluation window
- 6 Jun 2022 – …
- Authority reference
DN1360- FTS notice number
2022/S 000-022650- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033507Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The appointed supplier will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly, contract performance conditions will relate in particular to social, environmental or other corporate social responsibility considerations. Further details can be found in the procurement documents and the contract.
- Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the Head of Procurement of the Council at the address specified in Section I) above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Council will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
Publisher note: Selection Questionnaire responses and tenders are to be completed electronically using the Proactis Supplier Network (the Portal) https://supplierlive.proactisp2p.com/. The Potal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The Portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, Candidates should register their organisation on the Portal. Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Council at any time. The Council reserves the right at any time to: (i) reject any or all responses and to cancel or withdraw this procurement at any stage; (ii) award a contract without prior notice; (iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents; (iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification); (v) terminate the procurement process; and (vi) amend the terms and conditions of the selection and evaluation process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.
How it was run
Official notice- Submission deadline
- 6 Jun 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Jun 2022, 12:00 BST
Timeline
6 Jun 2022 → 16 Aug 2022 · 3 dates- Submission deadline6 Jun 2022, 12:00 BST
- Bids opened6 Jun 2022, 12:00 BST
- Notice published16 Aug 2022, 14:22 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Aug 2022, 14:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Surrey1 award | |||
| Lodge Bros. (Funerals) LimitedSME | £245,100 † | — | Awarded |
| Lot 3 · South East Surrey1 award | |||
| W.A. Truelove & Son LimitedSME | £360,570 † | — | Awarded |
Contracts
Contract 022650-2022-CTRR1001690-2 · W.A. Truelove & Son LimitedSME
- Signed
- 1 Aug 2022
- Value
- £360,570
- Status
- active
Contract 022650-2022-CTRR1001691-1 · Lodge Bros. (Funerals) LimitedSME
- Signed
- 1 Aug 2022
- Value
- £245,100
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Surrey | 1bids | — | — | — |
| 3 · South East Surrey | 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Lodge Bros. (Funerals) LimitedAwarded supplier
- W.A. Truelove & Son LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria