Official UK procurement notice
SCC APC Contract for a Transport Removals Service on Behalf of H.M. Coroner for Surrey
Authority: Surrey County Council (Local council)
What is being bought
Published requirement descriptionThe Coroners Act 1988 places several duties on Local Authorities for the provision of a Coroner’s Service. The Coroner is an independent judicial officer whose role is to investigate the causes of sudden deaths, deaths of unknown cause, unnatural or violent deaths or deaths in custody. Bodies that fall under the jurisdiction of the Coroner are transported to a designated mortuary under specific conditions for further investigation and possible post-mortem.
The proposed objectives of this procurement are as follows.
i. To put in place via an open tender process a compliant contract to deliver a Coroner’s Transport Removal service on behalf of HM Coroner for Surrey.
ii. To ensure the contract provides value for money.
iii. To deliver a contract which supports collaborative working and delivers continuous improvement.
iv. To deliver a service which compliments and helps to support other contracts such as the provision of mortuary services.
The proposed objectives of the contract are as follows:
i. To meet the requirements of The Coroners Act 1988.
ii. The movement of deceased, coming under the jurisdiction of the Coroner, to a pre-designated mortuary for investigation.
iii. Collection of deceased within 1 hour of the call out.
iv. Adherence to strict procedures to ensure the dignity of the deceased is maintained at all times.
v. Adherence to strict procedures to ensure integrity of evidence that may be pertinent to a criminal investigation.
vi. Adherence to strict procedures to ensure safekeeping of any personal effects on the deceased and preservation of evidence (compliance).
In order to meet these objectives, The Council is seeking to appoint one or more contractors to cover the predetermined geographical lots within Surrey. The successful contractor(s) will be required to be member of one of the following:
i. National Association of Funeral Directors
ii. The National Society of Allied & Independent Funeral Directors
CPV: Cemetery services · Cemetery services and cremation services · Funeral and related services
The lotProcurement structure
single lot · value publishedLot #1Surrey County Council currently run a framework for the Transport Removals Service on…CancelledRenewalPublished value£456,000
Surrey County Council currently run a framework for the Transport Removals Service on Behalf of H.M. Coroner for Surrey. The framework consist of 3 lots;
Lot 1 - North Surrey
Lot 2 - South West Surrey
Lot 3 - South East Surrey.
Lot 2 was unawarded at the time and the council now wishes to run a procurement to award a contractor to this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 55
- Social Value: 5
- Price: 40
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Mar 2023, 09:53 GMT
- Last source update
- 6 Sept 2023, 12:06 BST
- Award evaluation window
- 13 Apr 2023 – …
- Authority reference
DN1481- FTS notice number
2023/S 000-026324- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b286Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The appointed supplier will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly, contract performance conditions will relate in particular to social, environmental or other corporate social responsibility considerations. Further details can be found in the procurement documents and the contract.
- Review procedure
Any appeals should be promptly brought to the attention of the Head of Procurement of the Council at the address specified in Section I) above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Council will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
Publisher note: Selection Questionnaire responses and tenders are to be completed electronically using the Proactis Supplier Network (the Portal) https://supplierlive.proactisp2p.com/. The Potal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The Portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, Candidates should register their organisation on the Portal. Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Council at any time. The Council reserves the right at any time to: (i) reject any or all responses and to cancel or withdraw this procurement at any stage; (ii) award a contract without prior notice; (iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents; (iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification); (v) terminate the procurement process; and (vi) amend the terms and conditions of the selection and evaluation process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.
How it was run
Official notice- Submission deadline
- 13 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 13 Apr 2023, 12:00 BST
Timeline
13 Apr 2023 → 6 Sept 2023 · 3 dates- Submission deadline13 Apr 2023, 12:00 BST
- Bids opened13 Apr 2023, 12:00 BST
- Notice published6 Sept 2023, 12:06 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful6 Sept 2023, 12:06 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria