Official UK procurement notice
SBA Criminal Justice Records Management, Command and Control Systems and Land Management System
Authority: Ministry of Defence (Central government)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionAdvert amended to reflect updated tender timetable.
The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.
The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).
Tender documents, including detailed statement of requirements can be found on the Defence Sourcing Portal event.
The best technically affordable tender methodology is being used for this requirement. Any tenders received that are in excess of the budget will be automatically deemed non-compliant and will be excluded from the tender evaluation process. The budget for this requirement is £2,557,000.00 ex VAT.
A Tenderers Conference is being held via Microsoft Teams 13/02/2023. Potential suppliers must confirm if they wish to attend via the Defence Sourcing Portal by 09/02/2023, providing the names and contact details for proposed attendees.
The Cyber Risk for this project is 'HIGH'.
All Tenderers are required to complete a Cyber Supplier Assurance Questionnaire (available on the DSP) using access code RAR-602504597 which must be returned to [email protected]
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1The Sovereign Base Area Administration (SBAA) has a requirement to replace the current…Published value£2,557,000
The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.
The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jan 2023, 18:45 GMT
- Last source update
- 10 Mar 2023, 12:53 GMT
- Award evaluation window
- 6 Mar 2023 – …
- Authority reference
705216450- FTS notice number
2023/S 000-007054- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039a53Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services. The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE). The Sovereign Base Areas (SBAs) of Akrotiri and Dhekelia are a UK Overseas Territory (OT) no different, in terms of legal status, from the other 13 OTs. However, owing to their unique defence-related nature, the SBAs are the only OT that is funded and supported by the Ministry of Defence. The SBAs cover an area of 254 square kilometres of the island of Cyprus (c3% of the island) and encompasses a resident Cypriot population of around 12,000, plus around 7,000 military and civil service personnel and their families. The SBAs remain a high priority for the UK’s long-term national security interests, contributing to Global Britain through their delivery of UK and allied defence and security outputs. The Sovereign Base Areas Administration (SBAA) is the civil government of the SBAs, with its own body of legislation, and is a separate legal entity to the UK government. The SBAA consists of a headquarters, customs & immigration force, police force, fiscal office, environment department, courts service, attorney general and legal adviser department and two area offices administering local authority functions. The SBAA works alongside British Forces Cyprus (the resident military population) in a joint headquarters based in Episkopi. Together, the two organisations are charged with ensuring the effective use of the SBAs as military bases; of maintaining strong relations with residents of the SBAs and the local Cypriot communities; and the provision of various services through good collaboration with the Government of the Republic of Cyprus. Tender documents, including detailed statement of requirements can be found on the Defence Sourcing Portal. See Invitation to Tender, Statement of Requirements and Draft Contract for further details on Contract options. The best technically affordable tender methodology is being used for this requirement. Any tenders received that are in excess of the budget will be automatically deemed non-compliant and will be excluded from the tender evaluation process. The budget for this requirement is £2,557,000.00 ex VAT. A Tenderers Conference is being held via Microsoft Teams 13/02/2023. Potential suppliers must confirm if they wish to attend via the Defence Sourcing Portal by 09/02/2023, providing the names and contact details for proposed attendees. The Cyber Risk for this project is 'HIGH'. All Tenderers are required to complete a Cyber Supplier Assurance Questionnaire (available on the DSP) using access code RAR-602504597 which must be returned to [email protected]
How it was run
Official notice- Submission deadline
- 29 Mar 2023, 13:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 6 Mar 2023, 13:00 GMT
Timeline
6 Mar 2023 → 29 Mar 2023 · 3 dates- Bids opened6 Mar 2023, 13:00 GMT
- Notice published10 Mar 2023, 12:53 GMT
- Submission deadline29 Mar 2023, 13:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 7 Feb 2023- Deadline moved to 17 Mar 2023, 13:00 GMT7 Feb 2023, 11:35 GMT+11 days · was 6 Mar 2023, 13:00 GMT
- Buyer details updated7 Feb 2023, 11:35 GMT
- Deadline moved to 29 Mar 2023, 13:00 BST10 Mar 2023, 12:53 GMT+12 days · was 17 Mar 2023, 13:00 GMT
- Buyer details updated10 Mar 2023, 12:53 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tender or requests to participate · IV.2.2 | 6 Mar 2023 | 17 Mar 2023 | +11 d |
| — | TextShort Description · II.1.4 | The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services. The discovery phase of this project determined that … | Advert amended to reflect updated tender timetable. The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.… | |
| — | Bid openingConditions for opening tenders · IV.2.7 | 6 Mar 2023 | 17 Mar 2023 | +11 d |
| — | DeadlineTime limit for receipt of tender or requests to participate · IV.2.2 | 17 Mar 2023 | 29 Mar 2023 | +12 d |
| — | TextShort Description · II.1.4 | The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services. The discovery phase of this project determined that … | Advert amended to reflect updated tender timetable. The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.… | |
| — | Bid openingConditions for opening tenders · IV.2.7 | 6 Mar 2023 | 17 Mar 2023 | +11 d |
2 amendments published without a description.
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Commercial BranchReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.