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Find a TenderAwardedContract details notice
Published 5 Aug 2025, 14:58 BST

Official UK procurement notice

EHS and Environment Compliance Platform

Official notice

Authority: Cartrefi Conwy Cyfyngedig (Public body)·On behalf of: Kent County Council (t/a Procurement Services)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: UKWales (UKL13)
Published estimate£225,000≈ £75k / year · £270,000 inc. VAT7.4% above published estimate
Submissions closed 1 Oct 2025awarded 28 Nov 2025
Awarded to CONNECTED SAFETY NET LIMITED
Contract term 3 yrsends 28 Mar 2029 · up to 28 Mar 2031 with extensions · starts 29 Mar 2026

What is being bought

Published requirement description

Contract details resulting from an Open Tender Procedure for an EHS and Environment Compliance Platform

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£225,000
Contract period: 29 Mar 2026 – 28 Mar 2029 (3 yrs) · up to 28 Mar 2031 with extensionsValue: £225,000 exc. VAT · £270,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: 2 year optional extension, subject to customer satisfaction
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See details in tender documentation

  • Technical & professional ability

    See details in tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 35%Social value: 5%
Published sub-criteria (4)
  • Technical: 50%
  • Presentations: 10%
  • Commercial: 35%
  • Social Value: 5%
Published award criteria (4)
  • Commercial
  • Social Value
  • Technical
  • Presentations
Conditions of participation2
  • Economic & financial standing

    See details in tender documentation

  • Technical & professional ability

    See details in tender documentation

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Aug 2025, 14:58 BST
Last source update
11 Feb 2026, 14:45 GMT
Award evaluation window
Submission end – 31 Oct 2025
Authority reference
LGM38822
FTS notice number
2025/S 000-054341
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
UKWales (UKL13)
Official registry OCID
ocds-h6vhtk-0581b6 Find a Tender
Contract terms summary

See details in tender documentation

Review and risk notes
Risks

See details in tender documentation

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
1 Oct 2025, 14:00 BST
Clarification deadline
24 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Read-only versions of all documentation relating to this opportunity are available at www.procurementservices.co.uk/our-solutions/lifecy… ↗. In order to respond to the opportunity, you will need to create an account on OPTIMiSe where you will be able to access editable versions of the documentation. To facilitate this, email [email protected] with the LGM reference for this opportunity and your company details.

You will then receive a verification email from OPTIMiSe asking you to verify your email address and create a password. These will be your log in details for the OPTIMiSe system. Once you have logged into the system you will be taken to your home screen where you can access the documents for the current Tender. This is the portal you need to use to ask any clarification questions and upload your completed documents along with any supporting documents.

Timeline

5 Aug 2025 → 29 Mar 2026 · 10 dates
  1. Planning notice published
    5 Aug 2025, 14:58 BST
  2. Next notice expected
    25 Aug 2025, 23:59 BST
  3. Tender notice published
    5 Sept 2025, 14:39 BST
  4. Clarification questions by387 days ago
    24 Sept 2025, 17:00 BST
  5. Submission deadline381 days ago
    1 Oct 2025, 14:00 BST
  6. Award decision expected by350 days ago
    31 Oct 2025, 23:59 GMT
  7. Assessment summaries sent323 days ago
    28 Nov 2025
  8. Standstill ends310 days ago
    10 Dec 2025, 23:59 GMT
  9. Latest notice published248 days ago
    11 Feb 2026, 14:45 GMT
  10. Contract starts202 days ago
    29 Mar 2026

Notice history

9 events · 4 releases on Find a Tender · since 5 Aug 2025
  1. Preliminary market engagement notice published
    5 Aug 2025, 14:58 BST
    UK2
  2. Tender notice published
    5 Sept 2025, 14:39 BST
    UK4
  3. Status changed to active
    5 Sept 2025, 14:39 BST
  4. Procurement method changed
    5 Sept 2025, 14:39 BST
  5. Deadline published: 1 Oct 2025, 14:00 BST
    5 Sept 2025, 14:39 BST
  6. Contract award notice published
    28 Nov 2025, 17:23 GMT
    UK6
  7. Status changed to complete
    28 Nov 2025, 17:23 GMT
  8. Contract signature expected
    11 Dec 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    11 Feb 2026, 14:45 GMT
    UK7
Routine re-releases (4)
  • 2025-08: 1 release · 5 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £241,7491 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 4 Feb 2026
Awarded toValueDateStatus
CONNECTED SAFETY NET LIMITEDSMEEHS Compliance Platform29 Mar 2026 – 28 Mar 2029 · up to 28 Mar 2031Extensions: Optional 2 year extension following initial 3 year term£241,74928 Nov 2025Awarded

Contracts

  • SAAS and Support Services Agreement · CONNECTED SAFETY NET LIMITEDSME

    Signed
    4 Feb 2026
    Value
    £241,750
    Period
    4 Feb 2026 – 30 Mar 2029 · up to 30 Mar 2031 with extensions
    Status
    active
    Extensions
    The Authority may, at its discretion, extend the Agreement for up to two additional years, in one extension or in annual increments.

    No agreed KPIs: SLA is in discussion between the Authority and Supplier. This will be agreed upon in advance of the commencement date.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

4 public bodies on the notice

Cartrefi Conwy Cyfyngedig

Contracting authorityPublic undertakingWelsh devolved regulations apply GB-PPON: PVDN-9226-PHMZ Morfa Gele - Cae Eithin, Conwy, Wales, LL22 8LJContact name, email

Other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • Connected Safety NetAwarded supplierGB-COH: 12323322 309 High Road, Benfleet, Essex, East of England, SS7 5HAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure