Find a TenderClosed
Published 2 Oct 2024, 14:48 BST

Official UK procurement notice

S1205 Provision of ERP System Integrator Professional Services to Support the Implementation of SAP S/4 HANA

Official notice

Authority: Northern Ireland Electricity Networks Limited (Public body)·Consortium: 2 public authorities

Framework agreementServicesNegotiated procedure with prior call for competition
Framework ceiling (notional)£81,000,000framework ceiling, not attributable revenue
Submissions closed 19 Mar 2025
Next notice expected 31 Jan 2025

What is being bought

Published requirement description

The purpose of this Procurement is to appoint an ERP System Integrator Professional Services Provider to support NIE Networks in the delivery of its SAP S/4 HANA implementation programme.

Bidders should refer to the Specification document and supporting documentation which provide detailed background and further information on the requirements.

CPV: Business analysis consultancy services · Business and management consultancy and related services · Business and management consultancy services · Business services: law, marketing, consulting, recruitment, printing and security · Computer facilities management services · Computer-related professional services · Computer-related services · Data services · Enterprise resource planning software development services · Financial analysis and accounting software package · Financial systems software development services · IT services: consulting, software development, Internet and support · +18 more

How this framework works

From the published notice
Places
up to 1 suppliers

The lotProcurement structure

single lot · no lot value published
Lot #1NIE Networks Ltd has been operating on SAP products since 1999 when SAP ECC was…

NIE Networks Ltd has been operating on SAP products since 1999 when SAP ECC was implemented with SAP Business Objects and SRM was added in 2008. In 2012 the company made a strategic investment by implementing the utility application SAP IS-U (separate instance) and SAP BW, further adding to the utilisation of SAP products and establishing a core technology platform on NIE Networks Ltd IT estate. The SAP applications form a fundamental platform in supporting the core NIE Networks business and market processes. Multiple internal non-SAP applications and external partner systems are integrated with the SAP system estate, working together to provide end to end business capabilities and overall compliance with Regulatory, Market and Statutory obligations.

From the end of 2027, the current version of SAP ERP transitions to extended vendor support arrangements and will be out of full support by the end of 2030. NIE Networks Ltd plans to upgrade to SAP S/4 HANA to ensure interoperability with current systems be maintained and to fully leverage new technologies and functionalities on an established platform, thus maintaining a stable and secure system within the company's IT estate.

The purpose of the Contract will be the provision of Systems Integrator services to support the design, build and deployment of the upgrade of the current SAP (ECC, SRM and IS-U) systems to the new S/4HANA solution and supporting applications. It is currently anticipated that the solution scope will include, but not limited to:

  • Migrating from SAP ECC6.0, SRM and IS-U to SAP S/4 HANA
  • Migrating from SAP Business Objects and Business Warehouse to a new SAP reporting architecture
  • Migration of a bespoke Job Management System (JMS), which supports the New Connections function, to S/4 HANA

The Services Scope includes but is not limited to:

Programme and Project Governance & Management including Quality Assurance; Business Process Design & Gap Identification; SAP S/4 HANA Detailed Design; Solution Build (Configuration & RICEFWs) & Unit Testing; Support for Data Cleansing & Non-SAP Extraction; SAP Data Extraction and Data Transformation & Load; Test Management, Tooling & Train the Testers; Planning, Preparation, Execution and Closure of Unit, System and Integration Testing; Support for User Acceptance, Non-Functional & Market Cutover Planning & Management; Support for Business Readiness Testing & End-User Training and Training Documentation; Cutover Execution; Go-live Support (Hypercare); SAP S/4 HANA Technical Architecture & Basis; Organisational Change Management, Communications and Training; Project Tooling e.g. process modelling, data migration and legacy retention, code remediation, testing and training; SAP S/4 HANA Licence Advice; Optional Service: SAP S/4 HANA Supplier Licence Management & Resale.

Delivery: Northern Ireland · Northern Ireland
Extensions: The Contract will be for an initial term beginning on the Effective Date (as defined in the Contract) and ending four (4) years later, followed by up to two (2) extension periods of one (1) year each at NIE Networks’ sole discretion, providing a maximum potential Contract duration of six (6) years from the Effective DateVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “S1205 Provision of ERP System Integrator Professional Services to…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Oct 2024, 14:48 BST
Last source update
11 Feb 2025, 17:33 GMT
Authority reference
S1205
FTS notice number
2025/S 000-004634
Classification (CPV)
Business analysis consultancy servicesBusiness and management consultancy and related servicesBusiness and management consultancy servicesBusiness services: law, marketing, consulting, recruitment, printing and securityComputer facilities management servicesComputer-related professional servicesComputer-related servicesData servicesEnterprise resource planning software development servicesFinancial analysis and accounting software package
+20 moreFinancial systems software development servicesIT services: consulting, software development, Internet and support
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04a50c Find a Tender

Publisher note: *IMPORTANT* pqq_4593 has been created on eSourcingNI, where parties can register their interest to attend the PME briefing event. The ONLY way to register is via the secure messaging function in the project, by providing names and email addresses of up to three representatives from your organisation who will attend. Please note that NIE Networks Ltd will be conducting this PME exercise in accordance with the principles of equal treatment, non-discrimination and transparency. To that end, it is important to stress that the structure, specification and all other aspects of the procurement will not be designed to give direct or indirect advantage to any interested party and all information concerning the forthcoming procurement will be disseminated to all interested parties. It is important to note that this PIN and the PME briefing event do not constitute a call for competition, a pre-qualification questionnaire, part of any pre-qualification, selection process or a current tender opportunity. This PIN has been produced solely for the purpose of conducting a pre-market engagement exercise. All interested parties will need to express a formal interest in any future tender opportunity in due course once a contract notice (as appropriate) is published. NIE Networks Ltd welcomes interest from all interested parties. Interested parties will not be prejudiced by any response or failure to respond to this PIN or the PME briefing event. Participation or non-participation in the PME exercise shall not prevent any interested parties from participating in any subsequent procurement exercise. All information shared with interested parties as part of the PME exercise (including, for the avoidance of doubt, a copy of the PME presentation and any questions and answers provided) will be made available to all parties that express an interest in participating in any subsequent procurement exercise. For the avoidance of doubt however, NIE Networks Ltd will not disclose any specific comments or feedback provided by any interested party, nor the identity of any party that chose to take part in the PME process. NIE Networks Ltd may, at its absolute discretion, consider any questions or feedback provided during the PME exercise in finalising its procurement strategy, procurement process and/or any aspects of the procurement. NIE Networks Ltd also reserves the right to request additional information from any interested party in relation to any question raised or feedback provided as part of the PME exercise. The information provided in this PIN and as part of the PME exercise is preliminary in nature and is subject to amendment/updating by NIE Networks Ltd. No reliance may be placed by any party on the information contained in this PIN or provided as part of the PME exercise and no representation or warranty, express or implied, is or will be made in relation to such information.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk ↗

Appointment period ends
19 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Jan 2025 → 19 Mar 2025 · 4 dates
  1. Next notice expected
    31 Jan 2025
  2. Invitations to tender expected
    11 Feb 2025
  3. Notice published
    11 Feb 2025, 17:33 GMT
  4. Admission / appointment period endsperiod end, not a bid countdown
    19 Mar 2025, 12:00 GMT

Notice history

4 events · 2 releases on Find a Tender · since 11 Feb 2025
  1. Status changed to active
    11 Feb 2025, 17:33 GMT
  2. Procurement method changed
    11 Feb 2025, 17:33 GMT
  3. Deadline published: 19 Mar 2025, 12:00 GMT
    11 Feb 2025, 17:33 GMT
  4. Buyer details updated
    11 Feb 2025, 17:33 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

Northern Ireland Electricity Networks Limited

Contracting authorityPublic bodyElectricity 120 Malone Road,, Belfast,, Northern Ireland, BT9 5HTContact email

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandReview contact point Belfast

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria