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Published 11 Mar 2021, 15:40 GMT

Official UK procurement notice

Rural Roadside Verge Maintenance

Official notice

Authority: Aberdeenshire Council (Local council)

21 lotsServicesOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Scotland (UKM50)
Published estimate£889,500total for 21 lots
Submissions closed 13 Apr 2021awarded 4 Jun 2021
Awarded to A Henderson +3 more10 awards

What is being bought21 lots · detail below

Published requirement description

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes which vary in length from 380km to 580km approximately but typically average 440km. These measurements are intended for guidance only and should not be relied upon for pricing purposes.

CPV: Grassing services · Verge maintenance work

Lots and requirements (21)Procurement structure

21 lots · no lot values published · same evaluation weights on every lot
Lot #1Alford 1CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #2Alford 2AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · The Council shall have the sole option of extending the contract for a further period (or periods) of up to 24 months after the expiry of the term.Variant bids: not allowed
45233229 Verge maintenance work
Lot #3Banff 1CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #4Banff 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #5Fraserburgh 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #6Fraserburgh 2AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #7Turriff 1CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #8Turriff 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #9Mintlaw 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #10Mintlaw 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #11Ellon 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #12Ellon 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #13Huntly 1CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #14Huntly 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #15Garioch 1CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #16Garioch 2CancelledRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #17Ballater 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #18Banchory 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #19Stonehaven 1AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #20Stonehaven 2AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work
Lot #21Stonehaven 3AwardedRenewal

The Council is seeking tenders for grass cutting on public road verges throughout Aberdeenshire. The area has been divided into 21 separate routes.

Delivery: Scotland
Extensions: Prices shall be submitted per route along with a separate hourly rate price for any additional works which the Council is not guaranteed to accept – no hourly rate will be accepted at 20% more than the median hourly rate tendered by all bidders. · Contracts will be let for an initial period of three years with a further option of extension up to a period of 24 months subject to satisfactory completion and annual review.Variant bids: not allowed
45233229 Verge maintenance work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 21 lots
Quality: 100Price: 80
Published sub-criteria (4)
  • Contract implementation: 40
  • Contingency Plan for Equipment Failure: 40
  • Complaints Procedures: 20
  • price: 80
Published award criteria (4)
  • Contract implementation: 40
  • Contingency Plan for Equipment Failure: 40
  • Complaints Procedures: 20
  • Price: 80
Conditions of participation3
  • Suitability

    Question 4A.1 - Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name

  • Economic & financial standing

    Question 4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated:

    Question 4B.6 - The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment.

    Minimum: Question 4B.5.1 Employers Liability Insurance minimum of GBP5m Public Liability Insurance minimum of GBP5m Motor Vehicle Insurance for all vehicles used to provide the Services
  • Technical & professional ability

    Operators shall hold the LANTRA certification for operating side-arm flail mowers.

    All operators must be aware of, and comply with, the requirements for the signing of temporary road works from the Road Traffic Act.

What this means for your bid
  • Price carries 80 of 180 points: a 10% discount moves about 8 points. Quality carries 100 of 180: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Mar 2021, 15:40 GMT
Last source update
23 Jul 2021, 14:44 BST
Award evaluation window
13 Apr 2021 – …
Authority reference
000-CGPX8272
FTS notice number
2021/S 000-017517
Classification (CPV)
Grassing servicesVerge maintenance work
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-029ad4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The successful Tenderer shall ensure efficient and effective management and administration of the Service on behalf of the Council. Tenderers must supply weekly written progress reports on the approved forms.

Publisher note: (SC Ref:661504)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
13 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
13 Apr 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

13 Apr 2021 → 23 Jul 2021 · 3 dates
  1. Submission deadline
    13 Apr 2021, 12:00 BST
  2. Bids opened
    13 Apr 2021, 12:00 BST
  3. Notice published
    23 Jul 2021, 14:44 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Jul 2021, 14:44 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 21
Awarded value £782,02020 contracts exc. VAT
Bids received 3333 from SMEs
Contracts signed 20latest 4 Jun 2021
Awarded toValueDateStatus
Lot 2 · Alford 21 award
A HendersonSME£32,750 †—Awarded
Lot 5 · Fraserburgh 11 award
The Firm of Alexander IngramSME£8,350 †—Awarded
Lot 6 · Fraserburgh 21 award
The Firm of Alexander IngramSME£35,100 †—Awarded
Lot 9 · Mintlaw 11 award
GJ ServicesSME£36,000 †—Awarded
Lot 11 · Ellon 11 award
The Firm of Alexander IngramSME£40,250 †—Awarded
Lot 17 · Ballater 11 award
k&f thomsonSME£49,625 †—Awarded
Lot 18 · Banchory 11 award
k&f thomsonSME£52,750 †—Awarded
Lot 19 · Stonehaven 11 award
k&f thomsonSME£43,700 †—Awarded
Lot 20 · Stonehaven 21 award
k&f thomsonSME£42,000 †—Awarded
Lot 21 · Stonehaven 31 award
k&f thomsonSME£54,000 †—Awarded

11 further award records carry no date or value.

Contracts

  • Turriff 1

    Signed
    4 Jun 2021
    Value
    £55,350
    Status
    active

  • Stonehaven 1 · k&f thomsonSME

    Signed
    28 May 2021
    Value
    £43,700
    Status
    active

  • Stonehaven 2 · k&f thomsonSME

    Signed
    28 May 2021
    Value
    £42,000
    Status
    active

  • Stonehaven 3 · k&f thomsonSME

    Signed
    28 May 2021
    Value
    £54,000
    Status
    active

  • Ballater 1 · k&f thomsonSME

    Signed
    28 May 2021
    Value
    £49,625
    Status
    active

  • Banchory 1 · k&f thomsonSME

    Signed
    28 May 2021
    Value
    £52,750
    Status
    active

  • Fraserburgh 1 · The Firm of Alexander IngramSME

    Signed
    28 May 2021
    Value
    £8,350
    Status
    active

  • Fraserburgh 2 · The Firm of Alexander IngramSME

    Signed
    28 May 2021
    Value
    £35,100
    Status
    active

  • Ellon 1 · The Firm of Alexander IngramSME

    Signed
    28 May 2021
    Value
    £40,250
    Status
    active

  • Mintlaw 2

    Signed
    28 May 2021
    Value
    £38,200
    Status
    active

  • Mintlaw 1 · GJ ServicesSME

    Signed
    26 May 2021
    Value
    £36,000
    Status
    active

  • Banff 2

    Signed
    26 May 2021
    Value
    £41,250
    Status
    active

  • Ellon 2

    Signed
    26 May 2021
    Value
    £46,000
    Status
    active

  • Alford 2 · A HendersonSME

    Signed
    6 May 2021
    Value
    £32,750
    Status
    active

  • Huntly 1

    Signed
    6 May 2021
    Value
    £33,730
    Status
    active

  • Turriff 2

    Signed
    6 May 2021
    Value
    £34,225
    Status
    active

  • Huntly 2

    Signed
    6 May 2021
    Value
    £41,000
    Status
    active

  • Garioch 1

    Signed
    6 May 2021
    Value
    £34,000
    Status
    active

  • Garioch 2

    Signed
    6 May 2021
    Value
    £30,000
    Status
    active

  • Alford 1

    Signed
    6 May 2021
    Value
    £33,740
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Alford 11bids · 1 electronic1——
2 · Alford 22bids · 2 electronic2——
3 · Banff 11bids · 1 electronic1——
4 · Banff 22bids · 2 electronic2——
5 · Fraserburgh 11bids · 1 electronic1——
6 · Fraserburgh 22bids · 2 electronic2——
7 · Turriff 13bids · 3 electronic3——
8 · Turriff 23bids · 3 electronic3——
9 · Mintlaw 11bids · 1 electronic1——
10 · Mintlaw 22bids · 2 electronic2——
11 · Ellon 12bids · 2 electronic2——
12 · Ellon 21bids · 1 electronic1——
13 · Huntly 12bids · 2 electronic2——
14 · Huntly 22bids · 2 electronic2——
15 · Garioch 11bids · 1 electronic1——
16 · Garioch 22bids · 2 electronic2——
17 · Ballater 11bids · 1 electronic1——
18 · Banchory 11bids · 1 electronic1——
19 · Stonehaven 11bids · 1 electronic1——
20 · Stonehaven 21bids · 1 electronic1——
21 · Stonehaven 31bids · 1 electronic1——

Contracting authority & participating public bodies

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff and Justice of the Peace Court BuildingReview body Aberdeen

Bidders & participating suppliers

7 commercial parties on the notice
  • A HendersonAwarded supplier Rosa Croft, Wardhouse, Insch, UK, Ab52 6yhContact phone
  • GJ ServicesAwarded supplier Woodlands, Clola, Peterhead, Scotland, AB42 5AAContact phone
  • James A McDonaldAwarded supplier New House,Mill of Braco., Pitcaple, Inverurie, Scotland, AB51 5JAContact phone
  • The Firm of Alexander IngramAwarded supplier 67 Craigend Road, Ellon, aberdeenshire, Scotland, ab41 9fdContact phone
  • W & P MilneAwarded supplier Meikle Rowater, Cornhill, Banff, Scotland, AB45 2HDContact phone
  • k&f thomsonAwarded supplier quarryfield farm , lauriston, montrose, Scotland, dd10 0djContact phone
  • r & l lambAwarded supplier meikle kirkhill, maud, peterhead, Scotland, ab42 5pgContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.