Rowley Way Estate Window Refurbishment Works

{
  "id": "055590-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-09-10T17:11:15+01:00",
  "ocid": "ocds-h6vhtk-059811",
  "buyer": {
    "id": "GB-PPON-PZXL-5842-VBBG",
    "name": "London Borough of Camden"
  },
  "tender": {
    "id": "ProContract ID: DN784812",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 8000000,
          "currency": "GBP",
          "amountGross": 9600000
        },
        "status": "active",
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 3
        },
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Includes 10% social value"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "startDate": "2026-11-01T00:00:00+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "The Authority has set a minimum turnover requirement for this project which has been set as £5,700,000 (based on 1.5x the annual contract value) with a current ratio of at least 0.6 for either of the candidate’s 2 most recent financial years.\nFor financial assessment the Authority will utilise financial assessment techniques in line with Cabinet Office information note PPN 02/13.\nAcceptance of Contract Conditions and LBC Schedule of Amendments to JCT Standard Building Contract without Quantities 2016."
            },
            {
              "type": "technical",
              "description": "Case Studies\nCould you please provide three case studies where your company acted as the main contractor?\nAt least two of these projects must demonstrate undertaking replacement and upgrade of heating infrastructure works (Estate-wide and internal M&E works) at a Grade II Listed building.\nEach project must be comparable to the Rowley Way Estate Better Homes Internal Refurbishment Works in terms of:\n• Scale (large residential estate, approx. 500 occupied dwellings, with ancillary buildings)\n• Value (£11.4m)\n• Location (Grade II Listed Building – for at least two projects)\nFor each case study, provide the following project details:\n• Project title\n• Project address\n• Full name and registered address of the Employer\n• Employer contact details (name, role, organisation, email, and phone number – references may be taken up)\n• Form of Contract used (e.g., JCT D&B, JCT SBC, NEC ECC, etc.)\n• Contract start and completion dates\n• Contract Sum at award\n• Delay/Liquidated Damages – whether any were deducted and total value\n• Health and Safety – number of RIDDOR reportable incidents and near misses\n• Disputes – whether any arose, how they were resolved (e.g., through adjudication, mediation, or other).\nFor each case study, you must also address the following qualitative evaluation criteria:\nAssessment Criteria (Total: 100%)\n1. Project Delivery (50%)\nDemonstrate your experience of delivering district heating upgrades within occupied residential blocks, particularly on conservation or listed estates. Your experience must include:\n• How you managed the overall project of replacing and upgrading an entire estate-wide heating system for Better Homes and non-Better Homes dwellings\n• How you managed access constraints and overcame any issues, with particular reference to access refusals or no-access properties\n• How you managed your approach to resident communication, liaison, and minimising disruption in a live estate setting\n• How you managed engagement with key stakeholders (including the client team, local authority, consultants, and neighbours and any others) throughout the contract period\n• How you managed phasing of the works.\n2. Coordination of Works (10%)\nExplain how you approached coordination of intrusive heating works with other contractors carrying out window and internal refurbishment works. How were the works sequenced to minimise return visits and protect finished areas.\n3. Quality Assurance (20%)\nExplain the quality assurance process used to ensure the heating systems installed were to the specification and fully commissioned before handover. Your response should include how you demonstrated compliance with BSR expectations on record keeping and verification.\n4. Resident Engagement (20%)\nExplain how you communicated with residents about heating shutdowns, works inside homes and post-installation support. Your response should include examples of your standard communication packs, FAQs or resident guidance issued for the case study projects."
            },
            {
              "description": "Case Studies\nCould you please provide three case studies where your company acted as the main contractor?\nAt least two of these projects must demonstrate undertaking replacement and upgrade of heating infrastructure works (Estate-wide and internal M&E works) at a Grade II Listed building.\nEach project must be comparable to the Rowley Way Estate Better Homes Internal Refurbishment Works in terms of:\n• Scale (large residential estate, approx. 500 occupied dwellings, with ancillary buildings)\n• Value (£11.4m)\n• Location (Grade II Listed Building – for at least two projects)\nFor each case study, provide the following project details:\n• Project title\n• Project address\n• Full name and registered address of the Employer\n• Employer contact details (name, role, organisation, email, and phone number – references may be taken up)\n• Form of Contract used (e.g., JCT D&B, JCT SBC, NEC ECC, etc.)\n• Contract start and completion dates\n• Contract Sum at award\n• Delay/Liquidated Damages – whether any were deducted and total value\n• Health and Safety – number of RIDDOR reportable incidents and near misses\n• Disputes – whether any arose, how they were resolved (e.g., through adjudication, mediation, or other).\nFor each case study, you must also address the following qualitative evaluation criteria:\nAssessment Criteria (Total: 100%)\n1. Project Delivery (50%)\nDemonstrate your experience of delivering district heating upgrades within occupied residential blocks, particularly on conservation or listed estates. Your experience must include:\n• How you managed the overall project of replacing and upgrading an entire estate-wide heating system for Better Homes and non-Better Homes dwellings\n• How you managed access constraints and overcame any issues, with particular reference to access refusals or no-access properties\n• How you managed your approach to resident communication, liaison, and minimising disruption in a live estate setting\n• How you managed engagement with key stakeholders (including the client team, local authority, consultants, and neighbours and any others) throughout the contract period\n• How you managed phasing of the works.\n2. Coordination of Works (10%)\nExplain how you approached coordination of intrusive heating works with other contractors carrying out window and internal refurbishment works. How were the works sequenced to minimise return visits and protect finished areas.\n3. Quality Assurance (20%)\nExplain the quality assurance process used to ensure the heating systems installed were to the specification and fully commissioned before handover. Your response should include how you demonstrated compliance with BSR expectations on record keeping and verification.\n4. Resident Engagement (20%)\nExplain how you communicated with residents about heating shutdowns, works inside homes and post-installation support. Your response should include examples of your standard communication packs, FAQs or resident guidance issued for the case study projects.",
              "forReduction": true
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI31",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45421132",
            "scheme": "CPV",
            "description": "Installation of windows"
          }
        ]
      }
    ],
    "title": "Rowley Way Estate Window Refurbishment Works",
    "value": {
      "amount": 8000000,
      "currency": "GBP",
      "amountGross": 9600000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "055590-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/055590-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-10T17:11:15+01:00"
      }
    ],
    "procedure": {
      "features": "The process will include up to four stages as follows:\nStage 1 - Invitation to Participate Questionnaire (ITPQ) with Conditions of Participation\nThis stage follows the process set out in this document and the process set out in Section 11.\nStage 2 – Initial Tender Submission Offer (ITSO)\nThe Initial Tender Submission Offer (ITSO) requires tenderers to complete the tender response documents for the Quality Award Criteria and Pricing Schedule. The ITSO must be capable of being accepted without further negotiation. If deemed applicable and capable of being accepted, the Authority may choose not to proceed with further negotiations and award immediately to a Tenderer based on the Most Advantageous Tender (MAT) criteria\nStage 3 - Invitation to Participate in Negotiation (ITPN)\nBased on the evaluation of Stage 2 and if a contract is not awarded, Tenderers may be shortlisted by the Authority and invited for further negotiation/dialogue. The purpose of the negotiations will be to consider the ITSO responses submitted by the Tenderers with a view to improving the content of the Final Tender.\nPoints of clarification provided by the Authority during the negotiation will be shared with all Tenderers on an anonymous basis with the exception of commercially sensitive information which will not be shared.\nTenderers may be asked to submit revised versions of responses to questions following the negotiation phase. Interim submissions will not be evaluated by the Authority but are intended to form the basis of further negotiations with the Tenderers if required\nStage 4 – Final Tender \nOnce the Authority is satisfied with the negotiated terms with Tenderers within the ITPN stage, the remaining shortlisted Tenderers will be asked to submit their Final Tenders, which must be capable of acceptance. The Final Tenders will incorporate any changes and/or improvements as a result of the negotiation stage.\nThe Authority reserves the right to reject a Final Tender that:\n•\tIs dependent on a topic being the subject of negotiation (for example is incomplete or marked ‘for discussion’); or\n•\tIs incomplete and fails to include any specific proposals or responses; or\n•\tMoves away from pricing provided in the Initial Tender or improved pricing settled in negotiation stage (moves away in this context means ‘worsens’ – i.e. it is open to Tenderers to submit improved positions or more economically advantageous tenders in the Final Tender)\n•\tMoves away in a Final Tender from a proposal discussed and settled in negotiation stage (moves away in this context means ‘worsens’ – i.e. it is open to Tenderers to submit improved positions or more economically advantageous tenders in the Final Tender)."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-07-02T23:59:59+01:00"
    },
    "description": "Contract for a works contractor to undertake Better Homes window refurbishment works at Rowley Way Estate. The scheme involves full refurbishment of original timber and aluminium windows across the estate, including:\no\tReplacement of single glazing with vacuum double glazing in Douglas Fir frames\no\tTimber repairs using matched profiles and approved materials\no\tRefurbishment of ironmongery, draught seals, and running gear\no\tInstallation of proprietary secondary glazing in select areas\no\tRepairs or upgrades to plywood panels and louvres\no\tInternal and external joinery decorations in accordance with heritage guidelines\no\tCoordination with heating strategy (e.g. trench heaters and thermal upgrades)\no\tAsbestos survey and removal works relating to window surrounds, sills, or soffits as required.",
    "enquiryPeriod": {
      "endDate": "2025-10-13T17:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "http://procontract.due-north.com",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2025-10-22T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-PPON-PZXL-5842-VBBG",
      "name": "London Borough of Camden",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "N1C 4AG",
        "countryName": "United Kingdom",
        "streetAddress": "London Borough of Camden"
      },
      "details": {
        "url": "http://www.camden.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZXL-5842-VBBG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "roopam.bhachu@camden.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The scope of the market is big enough for preliminary market engagement to not be required. "
  },
  "initiationType": "tender"
}