Official UK procurement notice
Rooftop Housing Group - Provision of a HR and Payroll System
Authority: Rooftop Housing Group (Housing)
What is being bought
Published requirement descriptionRooftop Housing Group have appointed an experienced service provider to provide and implement a fit for purpose HR and Payroll system which will be utilised across the organisation. Full details related to the scope of services to be procured were included within Document B – Tender Requirements and Specification of the Invitation to Tender document pack. The contract established following the procurement will run for a maximum term of seven years and will incorporate an optional break clause at the end of year five. The estimated contract value for the maximum seven-year period including set-up and implementation is £228,000 (exc VAT).
- Recurrence: Temder for new contract will be 6 - 12 months in advance of contract end date.
CPV: Payroll management services · Personnel and payroll services · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1As per section — II.1.4) Short descriptionAwarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
As detailed in the procurement documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Temder for new contract will be 6 - 12 months in advance of contract end date.
- First published
- 21 Apr 2021, 21:07 BST
- Last source update
- 26 Aug 2021, 11:01 BST
- Authority reference
PfHCon/00000220- FTS notice number
2021/S 000-021117- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a8d3Find a Tender
- Review procedure
Rooftop Housing Group incorporated a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provided full information on the award decision. The standstill period, which was 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 (SI2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
Publisher note: Formed in 1994, Rooftop Housing Group have since helped people in housing need get a safe, secure, and appropriate home. The organisation is at the heart of the communities in which they operate, having over 6,500 homes in South Worcestershire and North Gloucestershire making some vibrant communities.- Purpose - Our most powerful asset is our purpose, which illuminates everything we do and fires our passion and commitment.- Mission - We build great homes and support successful lives by being a better business.- Values - Everything we do, for our customers and for each other, is underpinned by our values. Further information can be found on the organisation’s website - https://www.rooftopgroup.org/.
How it was run
Official notice- Submission deadline
- 24 May 2021, 16:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
24 May 2021 → 26 Aug 2021 · 3 dates- Submission deadline24 May 2021, 16:00 BST
- Invitations to tender expected7 Jun 2021, 00:00 BST
- Notice published26 Aug 2021, 11:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Aug 2021, 11:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITEDHR and Finance System | £228,000 † | — | Awarded |
Contracts
HR and Finance System · CIVICA UK LIMITED
- Signed
- 9 Aug 2021
- Value
- £228,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Civica UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria