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Published 31 Jul 2025, 08:51 BST

Official UK procurement notice

Romsey Recreation Ground Public Art

Official notice

Authority: Cambridge City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: East of England (UKH12)
Published estimate£50,000£60,000 inc. VAT
Submissions closed 29 Aug 2025awarded 15 Sept 2025
Awarded to Sum Place
Contract term 8 moends 31 May 2026 · starts 19 Sept 2025

What is being bought

Published requirement description

The City Council wishes to appoint an artist or artist collaboration to take inputs, community voices, site conditions and ecological knowledge to create something that transcends a simple response, then merge these elements into a cohesive artistic vision.

CPV: Works of art

The lotProcurement structure

single lot · value published
Lot #1Awarded 8 moSMEVCSEPublished value£50,000
Contract period: 19 Sept 2025 – 31 May 2026 (8 mo)Value: £50,000 exc. VAT · £60,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
92311000 Works of art

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 100% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
31 Jul 2025, 08:51 BST
Last source update
2 Oct 2025, 15:23 BST
Authority reference
DN783040
FTS notice number
2025/S 000-044540
Latest notice
Contract award notice (UK6)
Classification (CPV)
Works of art
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-0569ac Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Aug 2025, 12:00 BST
Clarification deadline
25 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/Adve… ↗

Timeline

31 Jul 2025 → 2 Oct 2025 · 5 dates
  1. Tender notice published
    31 Jul 2025, 08:51 BST
  2. Clarification questions by
    25 Aug 2025, 12:00 BST
  3. Submission deadline
    29 Aug 2025, 12:00 BST
  4. Contract starts
    19 Sept 2025, 00:00 BST
  5. Latest notice published389 days ago
    2 Oct 2025, 15:23 BST

Notice history

6 events · 3 releases on Find a Tender · since 31 Jul 2025
  1. Tender notice published
    31 Jul 2025, 08:51 BST
    UK4
  2. Tender notice published
    31 Jul 2025, 08:59 BST
    UK4
  3. Deadline moved to 29 Aug 2025, 12:00 BST
    31 Jul 2025, 08:59 BST
    +14 days · was 15 Aug 2025, 13:00 BST
  4. Contract award notice published
    2 Oct 2025, 15:23 BST
    UK6
  5. Status changed to complete
    2 Oct 2025, 15:23 BST
  6. Contract signature expected
    3 Oct 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £50,0001 award exc. VAT
Bids received 55 from SMEs
Awarded toValueDateStatus
Sum PlaceSME6 Oct 2025 – 31 Jul 2026£50,00015 Sept 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 7 at stage one50—

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Sum PlaceAwarded supplier 101 Howard Street, North Shields, North East, NE301NAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender