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Published 27 Aug 2026, 18:03 BST

Official UK procurement notice

Road Vehicle Maintenance · UK public procurement notice

Official notice

Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL)
Published estimate£799,000≈ £400k / year · £958,800 inc. VAT
Submissions closed 29 Sept 2026
Contract term 2 yrsends 30 Nov 2028 · up to 30 Nov 2029 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Transport for Wales requires the provision of servicing, maintenance, MOT testing, and associated support services for its fleet of internal combustion engine (ICE) and hybrid road vehicles, operating across Wales and Cross Borders. The Contractor shall deliver a comprehensive, compliant, and responsive service to ensure fleet availability, safety, and regulatory compliance.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£799,000
Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2029 with extensionsValue: £799,000 exc. VAT · £958,800 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: The Contracting Authority reserves the right to extend the contract for a further period of up to 12 months.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical: 60%
  • Commercial: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical
  • Commercial
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2026, 18:03 BST
Last source update
27 Aug 2026, 18:03 BST
Award evaluation window
Submission end – 23 Oct 2026
Authority reference
TFW1031.00
FTS notice number
2026/S 000-081980
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-06ee17 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
29 Sept 2026, 12:00 BST
Clarification deadline
15 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The tender process will be hosted via the Atamis portal.

suppliersupport.atamis.co.uk/hc/en-gb ↗

Timeline

27 Aug 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published56 days ago
    27 Aug 2026, 18:03 BST
  2. Clarification questions by37 days ago
    15 Sept 2026, 12:00 BST
  3. Submission deadline23 days ago
    29 Sept 2026, 12:00 BST
  4. Today
    22 Oct 2026
  5. Award decision expected byin 2 days
    23 Oct 2026, 23:59 BST
  6. Contract startsin 40 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Aug 2026, 18:03 BST
    UK4

Contracting authority & participating public bodies

Transport for Wales Rail Limited (Utility Buyer)

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVJP-5451-JYWQ 3 Llys Cadwyn, Pontypridd, Wales, CF374THContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender