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Published 19 Jan 2026, 09:24 GMT

Official UK procurement notice

Road Traffic Collision Database

Official notice

Authority: Cambridgeshire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: East of England (UKH11)
Published estimate£80,000≈ £27k / year · £96,000 inc. VAT31.8% below published estimate
Submissions closed 13 Feb 2026awarded 23 Feb 2026
Awarded to TRL SOFTWARE LIMITED
Contract term 3 yrsends 5 Mar 2029 · starts 6 Mar 2026

What is being bought

Published requirement description

Cambridgeshire County Council are looking to procure web-based road traffic collision database software. The software is required to collate, validate, manage and analyse STATS19 road traffic collision data which is received from the police in CRaSH XML format on a weekly basis. The software must be able to validate imported data in line with Department for Transport STATS20 and STATS21 guidance. The software should also allow the data to be analysed to provide road safety insights, exported to Excel and loaded into other systems such as GIS and PowerBI

CPV: Database software development services

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£80,000
Contract period: 6 Mar 2026 – 5 Mar 2029 (3 yrs)Value: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
72212610 Database software development services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: Two Pass/Fail Checklists to ensure service compatibility.
  • Price
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jan 2026, 09:24 GMT
Last source update
3 Mar 2026, 16:03 GMT
Authority reference
DN800676
FTS notice number
2026/S 000-004178
Latest notice
Contract award notice (UK6)
Classification (CPV)
Database software development services
Delivery area
East of England (UKH11)
Official registry OCID
ocds-h6vhtk-060852 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Feb 2026, 17:00 GMT
Clarification deadline
28 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All tenders must be submitted through ProContract by the deadline provided in this notice. The link to find all relevant tender documents and question sets is here: procontract.due-north.com/Advert ↗

Timeline

19 Jan 2026 → 6 Mar 2026 · 5 dates
  1. Tender notice published281 days ago
    19 Jan 2026, 09:24 GMT
  2. Clarification questions by272 days ago
    28 Jan 2026, 17:00 GMT
  3. Submission deadline256 days ago
    13 Feb 2026, 17:00 GMT
  4. Latest notice published238 days ago
    3 Mar 2026, 16:03 GMT
  5. Contract starts236 days ago
    6 Mar 2026

Notice history

4 events · 2 releases on Find a Tender · since 19 Jan 2026
  1. Tender notice published
    19 Jan 2026, 09:24 GMT
    UK4
  2. Contract award notice published
    3 Mar 2026, 16:03 GMT
    UK6
  3. Status changed to complete
    3 Mar 2026, 16:03 GMT
  4. Contract signature expected
    6 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £54,5841 award exc. VAT
Bids received 32 from SMEs
Awarded toValueDateStatus
TRL SOFTWARE LIMITED6 Mar 2026 – 5 Mar 2029£54,58423 Feb 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 11 at stage one20—

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVB-3262-VGVJ New Shire Hall Emery Crescent Enterprise Campus,, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • TRL SOFTWARE LIMITEDAwarded supplierGB-COH: 11099346GB-PPON: PCJM-4172-PWYH Unit 19, The Business Centre, Molly Millars Lane, Wokingham, South East, RG41 2QYContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender