Road Safety Information & Document Management System

Official notice

Authority: Leicestershire Police (Police & fire)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF)

Awarded value£85,921published contract · exc. VAT

Awarded 8 Mar 2021no call for competition

Awarded to Clarity Information Solutions Ltd

What is being bought

Published requirement description

Software, Support and maintenance for a document management software, optical recognition software, print, workflow and tasking and automated file retention and disposal management tool.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: East Midlands · Leicestershire Police Road Safety Unit, Force Headquarters, Leicester

48000000 Software package and information systems

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 31 Mar 2021, 15:28 BST
Last source update: 31 Mar 2021, 15:28 BST
Authority reference: SSD581
FTS notice number: 2021/S 000-006687
Classification (CPV): Software package and information systems
Delivery area: East Midlands (UKF)
Official registry OCID: ocds-h6vhtk-02a190 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The software which is an integral requirement for the processing of camera originated offences and there would be significant inconvenience and cost to change supplier. The additional costs include a new viewing system and server. There would also be significant internal costs to move to a new system and to tailor it to Leicestershire Police Road Safety Unit requirements.
It is considered that the upgrade and a continuation until 31st March 2014 provides the most cost and resource effective solution .both now and into the medium term.

Publisher note: This is a contract award notice

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £85,9211 contract exc. VAT

Bids received 1

Contracts signed 1latest 8 Mar 2021

Awarded to	Value	Date	Status
Clarity Information Solutions Ltd	£85,921 †	—	Awarded

Contracts

Contract 006687-2021-SSD581-1 · Clarity Information Solutions Ltd
Signed
8 Mar 2021
Value
£85,921
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Leicestershire Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety St. Johns,Enderby, LEICESTER, East Midlands, LE192BXContact name, email, phone

Dispute resolution & review bodies

Leicester Crown CourtReview body Leicester

Bidders & participating suppliers

1 commercial party on the notice

Clarity Information Solutions LtdAwarded supplier Sheffield, East Midlands

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.