Find a TenderAwardedContract award notice
Published 26 Mar 2025, 15:12 GMT

Official UK procurement notice

Risk Management App · UK public procurement notice

Official notice

Authority: London School of Hygiene & Tropical Medicine (Education)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: UK
Concession value (operator's revenue)£110,000operator revenue, not the authority's budget
Submissions closed 29 Apr 2025awarded 25 Jun 2025
Awarded to Castor Vali Ltd
Contract term 3 yrsends 1 Jun 2028 · up to 1 Jun 2030 with extensions · starts 1 Jun 2025

What is being bought

Published requirement description

The London School of Hygiene & Tropical Medicine (LSHTM) is renowned for its research, postgraduate studies, and continuing education in public and global health. We have approximately 1,000 staff members and student travellers who travel to locations all over the world each year. Health and Safety is fundamental to LSHTM, as they ensure the safety and well-being of our Staff and Students. Our Health and Safety team needs to easily determine which country or region our staff and students are in in the event of an emergency. As a result, we need a platform that aids in coordinating international and offsite travel, activities, and emergency responses. Since 2018, Safeture by Securewest has supplied our risk management app, which is instrumental in ensuring the safety and security of LSHTM employees during their travels.

  • The app sends real-time alerts about risks such as natural disasters, political unrest, and health advisories.
  • Helps staff stay informed and take necessary precautions to ensure safety.
  • Includes live SOS function and alerts, with direct contact with a 24-hour response centre.
  • Enables passive and live tracking of employees’ locations and provides updates for a quick response during emergencies.
  • Offers valuable information on local health risks, vaccination requirements, and safety tips.
  • Keeps travellers prepared and reduces health-related risks.
  • Facilitates seamless communication, ensuring critical information is promptly shared.
  • Assists in assessing risks before travel and aids in planning with contingency measures.
  • Enhances employees’ travel experience by ensuring safety and peace of mind.

CPV: Application service providers · Programming services of application software

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£110,000
Contract period: 1 Jun 2025 – 1 Jun 2028 (3 yrs) · up to 1 Jun 2030 with extensionsValue: £110,000 exc. VAT · £132,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: 2X 12 Months option to extend

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 70% Quality 30% Cost

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Mar 2025, 15:12 GMT
Last source update
23 Jul 2025, 16:00 BST
Authority reference
LSHTM-2025-030
FTS notice number
2025/S 000-011360
Latest notice
Contract award notice (UK6)
Classification (CPV)
Application service providersProgramming services of application software
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04f908 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
29 Apr 2025, 13:00 BST
Clarification deadline
15 Apr 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Mar 2025 → 23 Jul 2025 · 5 dates
  1. Tender notice published
    26 Mar 2025, 15:12 GMT
  2. Clarification questions by
    15 Apr 2025, 13:00 BST
  3. Submission deadline
    29 Apr 2025, 13:00 BST
  4. Contract starts
    1 Jun 2025
  5. Latest notice published
    23 Jul 2025, 16:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 26 Mar 2025
  1. Tender notice published
    26 Mar 2025, 15:12 GMT
    UK4
  2. Tender notice published
    14 Apr 2025, 15:45 BST
    UK4
  3. Deadline moved to 29 Apr 2025, 13:00 BST
    14 Apr 2025, 15:45 BST
    +7 days · was 22 Apr 2025, 13:00 BST
  4. Contract award notice published
    23 Jul 2025, 16:00 BST
    UK6
  5. Status changed to complete
    23 Jul 2025, 16:00 BST
  6. Contract signature expected
    24 Jul 2025, 00:59 BST
    scheduled
Published amendments (1)

Deadline for tender submissions has been extended. Closing date is now 29th April 2025.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £65,0001 award exc. VAT
Bids received 77 from SMEs
Awarded toValueDateStatus
Castor Vali Ltd1 Oct 2025 – 1 Oct 2028 · up to 1 Oct 2030Extensions: 2 years£65,00025 Jun 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders70—

Contracting authority & participating public bodies

London School of Hygiene & Tropical Medicine

Contracting authorityPublic authority - sub-central government GB-PPON: PHBN-2917-QXQQ Keppel Street,, London, London, WC1E 7HTContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Castor Vali LtdAwarded supplierGB-PPON: PRBJ-8324-NLGX Davidson House, Forbury Square, Reading, South East, RG1 3EUContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender