RHUL-25052 Unit4 – Enterprise Resource Planning System

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

1 May 2025, 14:51 BST

Last source update

1 May 2025, 14:51 BST

Authority reference

RHUL-25052

FTS notice number

2025/S 000-018470

Classification (CPV)

IT services: consulting, software development, Internet and supportSoftware package and information systems

Delivery area

South East (UKJ)

Official registry OCID

ocds-h6vhtk-050b7b Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

This award is lawful pursuant to Regulation 32 (2)(c) of the Public Contract Regulations 2015 insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with, and in accordance with Regulation 32(2)(b)(ii) because competition is absent for technical reasons.

The following details the justification for this:

Unit 4 timing of announcements regarding product changes, coupled with a short timeframe to switch solutions, creates the urgency of the situation. The system is an essential part of the University’s IT infrastructure would have a detrimental effect of the running of the University’s services. Unit 4 have mandated the switch and withdrawn support of the onpremise solution. It will not be possible for the application and the data to be hosted on premise in the future due to the availability of support for third party hosting. The University could not have foreseen these events and no other economic provider would be able to provide this service.

At the present time it would be impossible for the University to procure and implement an alternative economic operator to provide this service. This is because, the supplier will no longer support the current on premise software and the university risks a non-supported financial system. Therefore it is key that the University upgrades to the cloud software so stability of provision is ensured over the next few years to allow proper consideration of the above mentioned aspects.

• Unit4 Business Software LimitedAwarded supplier Bristol, UK, BS1 9HS

No document links were published on the notice.