RFA1657 - Theatre Management System

{
  "id": "049165-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-08-15T14:14:27+01:00",
  "ocid": "ocds-h6vhtk-0588fc",
  "buyer": {
    "id": "GB-PPON-PXWV-6492-CGMN",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "tender": {
    "id": "ocds-h6vhtk-0588fc",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-04-01T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48814300",
            "scheme": "CPV",
            "description": "Theatre management system"
          }
        ]
      }
    ],
    "title": "RFA1657 - Theatre Management System",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Aneurin Bevan University Health Board is seeking a cost-effective Theatre Management System (TMS) to support the modernisation of surgical services. The proposed digital solution should be purpose-built to streamline and optimise the operational management of surgical theatres. Key functional requirements include integrated scheduling, resource allocation, clinical documentation, and performance analytics.\nThe TMS should enhance operational efficiency, enable high-quality patient care, and improve the utilisation of critical assets. It must facilitate seamless coordination across multidisciplinary teams, ensure compliance with clinical governance standards, and deliver actionable insights to support data-driven decision-making and continuous service improvement.\nDo you have a rough idea of how many suppliers ABUHB wish to see – we were thinking about 5 or 6.\nDo you want the solution Bi-lingual – has to meet welsh language and WCAG standards.\nABUHB will be requesting demonstrations from 4-6 suppliers, please register your interest on Sell2Wales and contact kerri.emms@wales.nhs.uk and mason.evans@wales.nhs.uk for any further requirements.",
    "communication": {
      "futureNoticeDate": "2026-02-02T23:59:59+00:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PXWV-6492-CGMN",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "kerri.emms@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "049165-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/049165-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-15T14:14:27+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-25T23:59:59+01:00",
        "description": "ABUHB will contact selected suppliers to provide demonstrations of their solution. These demonstration days will take place between Wednesday 3rd to 9th September. ABUHB will be requesting a maximum of 6 demonstrations."
      }
    ]
  },
  "initiationType": "tender"
}