Official UK procurement notice
Reusable Clinical and Sharps Waste Management
Authority: SUPPLY CHAIN COORDINATION LIMITED (Public body)
What is being bought
Published requirement descriptionThis Framework Agreement provides a managed reusable waste container service for clinical waste and medical sharps at NHS sites.
This includes:
- provision of different sized reusable sharps and clinical waste containers covering waste segregation categories under HTM07-01;
- associated container accessories;
- a container delivery, removal, waste disposal, cleaning and reprocessing service, and
- customer support including training, site audits and provision of management data associated with all aspects the service provision.
For the avoidance of doubt, this Framework does not cover the provision for Single Use Sharps and Clinical Waste Containers. Precise quantities are unknown. The Framework has a maximum 4-year contract period. It is estimated to be worth £11,185,799 over this 4-year duration.
It is anticipated that initial expenditure will be in the region of £2,410,213 in the first year of this Framework Agreement, however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. The estimated value over the initial 2-year term of Framework Agreement will be in the region of £5,061,447. There will be an option to extend the Framework for up to a further 2 years. If the full extension period is utilised, then the total value of the Framework across the 4 years is estimated to be £11,185,799.
- Not divided into lots: The Requirements have not been sub-divided into lots as there would have been no variation in the non financial questions between the lots.
CPV: Clinical-waste collection services · Clinical-waste disposal services · Collection, transport and disposal of hospital waste · Removal services of biological waste
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 3 bids received · 3 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 17 Jan 2026
- Supplier levy on call-offs (max %)
- Not Applicable.
Who may buy through it
The Framework will be between the Authority and individual Supplier(s). The Authority will
be entitled to purchase Goods and/or Services which we will make available for purchase
by:
- any NHS Trust;
- any other NHS entity;
- any government department, agency or other statutory body (for the avoidance
of doubt including local authorities); and/or
- any private sector entity active in the UK healthcare sector.
Published description of the framework
This Framework Agreement establishes a mechanism for the supply of Reusable Clinical and Sharps Waste Management solutions to NHS organisations and other eligble authorities. The Framework operates under the following principles:
Route of Supply:
This is a Direct Route of Supply.
This involves NHS organisations and other eligible authorities ordering directly with the supplier, quoting the Framework Unique Reference Number (URN) and associated product codes.
Operational Requirements:
Awarded Suppliers must maintain compliance to ISO 23907-2: 2019.
Awarded Suppliers must also maintain compliance to ISO 9001: 2015 and/or ISO 13485: 2016 and/or Medical Device Single Audit Program (MDSAP) which are accredited by the United Kingdom Accreditation Service or international equivalent.
Healthcare waste must be segregated into several colours as per HTM07-01.
Social Value and Sustainability:
Awarded Suppliers are required to maintain a Carbon Reduction Plan.
Awarded Suppliers are required to maintain an up to date Evergreen Sustainable Supplier Assessment.
Awarded Suppliers are required to maintain Modern Slavery compliance which is monitored via the MSAT tool.
Performance and Governance:
Regular review meetings will be held to monitor performance, including but not limited to complaints and remedial actions. This Framework includes the rights for termination for convenience, material breach, as well as escalation and dispute resolution processes.
If you are interested in further information, please contact our Category Team via:
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The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Audit: 25%
- Quality: 20%
- Supply Chain Resilience: 10%
- Price: 35%
- Social Value: 10%
Published award criteria (5)
- Price
- Audit
- Quality
- Supply Chain Resilience
- Social Value
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Reusable Clinical and Sharps Waste Management” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- The Framework will be between the Authority and individual Supplier(s). The Authority will be entitled to purchase Goods and/or Services which we will make available for purchase by: 1. any NHS Trust; 2. any other NHS entity; 3. any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or 4. any private sector entity active in the UK healthcare sector.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 13:53 BST
- Last source update
- 23 Jan 2026, 16:00 GMT
- Award evaluation window
- Submission end – 12 Nov 2025
- Authority reference
Project_1572- FTS notice number
2025/S 000-036879- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051dddFind a Tender- Contract terms summary
PRE-MARKET ENGAGEMENT CONDUCTED
In developing this opportunity NHS Supply Chain (the Authority) conducted Early/Pre-Market Engagement (EME/PME) by issuing of a Prior Information Notice (PIN). Reusable Clinical Waste Containers 2026 - Find a Tender notice identifier 2024/S 000-035231 under PCR2015 as summarised below:
- 30/10/2024: Prior Information Notice (PIN) published at £5,100,000
- 35 Expressions of interest (EOIs) received, comprising 1 incumbent supplier / 34 new potential suppliers.
- 30/10/2024 to 27/11/2024: Request for Information (RFI) issued to 35 suppliers, 6 suppliers responded.
There were multiple rounds for suppliers to provide feedback on the specification and product list for the service.
Round 1: 23/01/2025 – 30/01/2025.
Round 2: 11/03/2025 – 18/03/2025.
Round 3: 07/05/2025 – 14/05/2025.
Feedback received was via e-procurement Jaggaer / email correspondence. There were 5 different suppliers who engaged across the rounds.
- 14/05/2025: Early Market Engagement completed.
- Participation in the EME was not used nor acknowledged in any way for the purpose of evaluating nor qualifying any potential supplier, in any subsequent formal competitive process.
Following completion of the EME/PME, and the move to Procurement Act 2023, a new Jaggaer Project has been created with Project_1572 replacing Project_1239.
How it was run
Official notice- Appointment period ends
- 30 Jul 2025, 15:00 BST
- Clarification deadline
- 23 Jul 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · Not Applicable.
Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at nhssupplychain.app.jaggaer.com// ↗
Tenderers wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
- Use URL nhssupplychain.app.jaggaer.com// ↗ to access the NHS Supply Chain Procurement portal.
- If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— Login with URL nhssupplychain.app.jaggaer.com// ↗ .
— Click on ITTs Open to All Suppliers.
— Select from the following ITTs:
ITT_1793 Reusable Clinical and Sharps Waste Management
ITT_1795 - Lot 1 – Reusable Clinical and Sharps Waste Management
Please note: you must respond to IT_1793 in addition to any lots you intend to respond to.
— Click on Express Interest.
— If you intend to respond select Intend to Respond.
Tenderers are encouraged to download the supplier handbook located within the eProcurement portal by following the 'Supplier Helpcentre' link within the Useful Links section of the Dashboard.
For any technical help with the portal please contact:
Tel: 0800 069 8630 or email: [email protected]
Please refer to Section III.1.1 for additional information
Timeline
22 May 2025 → 23 Jan 2026 · 10 dates- Planning notice published22 May 2025, 13:53 BST
- Next notice expected23 Jun 2025, 23:59 BST
- Tender notice published2 Jul 2025, 15:27 BST
- Clarification questions by23 Jul 2025, 15:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Jul 2025, 15:00 BST
- Assessment summaries sent347 days ago10 Nov 2025
- Award decision expected by344 days ago12 Nov 2025, 23:59 GMT
- Standstill ends315 days ago11 Dec 2025, 23:59 GMT
- Contract starts279 days ago17 Jan 2026
- Latest notice published272 days ago23 Jan 2026, 16:00 GMT
Notice history
10 events · 4 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 13:53 BSTUK1
- Tender notice published2 Jul 2025, 15:27 BSTUK4
- Published value published: £11,185,7992 Jul 2025, 15:27 BST
- Status changed to active2 Jul 2025, 15:27 BST
- Procurement method changed2 Jul 2025, 15:27 BST
- Deadline published: 30 Jul 2025, 15:00 BST2 Jul 2025, 15:27 BST
- Contract award notice published1 Dec 2025, 14:40 GMTUK6
- Status changed to complete1 Dec 2025, 14:40 GMT
- Contract signature expected16 Dec 2025, 23:59 GMTscheduled
- Contract details notice published23 Jan 2026, 16:00 GMTUK7
Routine re-releases (4)
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Grundon Waste Management Limited, SRCL Limited t/a Stericycle, Sharpsmart Limited17 Jan 2026 – 16 Jan 2028 · up to 16 Jan 2030Extensions: There will be an option to extend the Framework for up to a further 2 years. If the full extension period is utilised, then the total value of the Framework across the 4 years is estimated to be £11,185,799 (Excluding VAT). | £11,185,799 | 10 Nov 2025 | Awarded |
Contracts
Contract 1 · Grundon Waste Management Limited, SRCL Limited t/a Stericycle, Sharpsmart Limited
- Signed
- 14 Jan 2026
- Value
- £11,185,799
- Period
- 17 Jan 2026 – 16 Jan 2028 · up to 16 Jan 2030 with extensions
- Status
- active
- Extensions
- There will be an option to extend the Framework for up to a further 2 years. If the full extension period is utilised, then the total value of the Framework across the 4 years is estimated to be £11,185,799 (Excluding VAT).
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 0 | 0 | — |
Who bid
- wonGrundon Waste Management Ltd · South East England
- wonSRCL Limited · Yorkshire and the Humber
- wonSharpsmart Limited · North East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- Grundon Waste Management LtdFramework contractor
- SRCL LimitedFramework contractor
- Sharpsmart LimitedFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender