Official UK procurement notice
Retrofit Works - ID646 · UK public procurement notice
Authority: Two Rivers Housing (Public body)
What is being bought3 lots · detail below
Published requirement descriptionThe Contracting Authority invited submissions from organisations who could provide a Retrofit Works, including Consultancy
Services for at least the next 4 years in accordance with the requirements contained within Document 2a – General Specification
The contracting Authority has considered whether the Works could reasonably be supplied under more than one contract and whether
such contract could appropriately be awarded by reference to lots in accordance with section 18(1) of the PA 2023. Following this
assessment, the Contracting Authority confirms that the Procurement will be structured into three (3) lots as set out below:
a) Lot 1 – Consultancy Services (including Principal Designer)
b) Lot 2 – Renewable Technologies
c) Lot 3 – Fabric Works
To preserve independence and ensure robust oversight, any supplier submitting a tender for Lot 2 and/or Lot 3 will not be permitted to
submit a tender for Lot 1. The Contracting Authority requires that the consultancy role, including the Principal Designer function,
remains fully independent from the delivery of works.
- How the procedure runs: The contracting Authority has considered whether the Works could reasonably be supplied under more than one contract and whether such contract could appropriately be awarded by reference to lots in accordance with section 18(1) of the PA 2023. Following this assessment, the Contracting Authority confirms that the Procurement will be structured into three (3) lots as set out below: a) Lot 1 – Consultancy Services (including Principal Designer) b) Lot 2 – Renewable Technologies c) Lot 3 – Fabric Works This Procurement will be conducted in two (2) stages. All Suppliers will be assessed by an Assessment Panel of the Contracting Authority’s choosing and will comprise of officers from the Contracting Authority, who will assess each of the submissions in line with the specified assessment criteria. In summary, the requirement is split into two key stages. Stage 1 - is the Invitation to Participate. All suppliers will need to complete Document 5a - Invitation to Participate. Following the evaluation, the Contracting Authority will invite up to 7 Suppliers for each Lot to submit an Invitation to tender, which will be evaluated based on Quality 60% and Price 40%. At this stage the Specification is in DRAFT and will be signed off at the Invitation to Tender stage (2) All information on the process can be found within Document 1 - Information and Instructions. All tender information can be found by registering on My Tenders. https://mytenders.co.uk
CPV: Building construction work · Building installation work · Works for complete or part construction and civil engineering work
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£15,200,000 together) · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1ConsultancyAwardedPublished value£400,000
Under the Construction (Design and Management) Regulations 2015 (CDM 2015), the Principal Designer (PD) is the party appointed by the Client to plan, manage, monitor, and coordinate the pre-construction phase of a project where more than one contractor is involved. For this contract, the appointed consultancy supplier will assume the full duties of the Principal Designer on behalf of the Contracting Authority as the Client.
- Economic & financial standing
see tender documents
- Technical & professional ability
see tender documents
- Condition of participationshortlisting
see conditions of participation in the tender documents
Lot #2Renewable TechnologiesAwardedPublished value£9,600,000
Design, Supply and Installation of Heat Pump systems and associated components covers the installation of all goods and materials and associated components in relation to the Installation of Heat Pump systems. Design, Supply and Installation of Solar and associated components covers the installation of all goods and materials and associated components in relation to the installation of Solar PV and ST systems, including battery storage.
- Economic & financial standing
see tender documents
- Technical & professional ability
see tender documents
- Condition of participationshortlisting
see Participation stage in the tender documents
Lot #3Fabric WorksAwardedPublished value£5,200,000
Design, Supply and Installation of Windows and doors and associated components covers the installation of all goods and materials and associated components in relation to the Installation of windows and doors.
Design, Supply and Installation of Ventilation and Extraction and associated components covers the installation of all goods and materials and associated components in relation to the Installation Ventilation and Extraction systems.
Design, Supply and Installation of Insulation and associated components provides for the supply of all goods and materials and associated components in relation to the design, supply and installation of all insulation measures.
Design, Supply and Installation of Controls and Monitors, Low Energy Lighting and Electric Heaters and associated components covers the installation of Controls and Monitors, Low Energy Lighting, Electric Heaters and all associated materials and components.
- Economic & financial standing
see tender documents
- Technical & professional ability
see tender documents
- Condition of participationshortlisting
see participation stage in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Assessment: 60%
- Pricing Assessment: 40%
Published award criteria (2)
- Pricing Assessment: To be assessed against a basket of measures relevant to the lots including works delivery of Principal Designer role
- Quality Assessment: Assessment of Service Delivery, Operational Structure, Customer satisfaction, Quality Assurance, Training & Development and Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Aug 2025, 15:40 BST
- Last source update
- 5 Jun 2026, 13:56 BST
- Award evaluation window
- Submission end – 13 Jan 2026
- Authority reference
ID646- FTS notice number
2025/S 000-058107- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058dedFind a Tender
- How it runs
The contracting Authority has considered whether the Works could reasonably be supplied under more than one contract and whether such contract could appropriately be awarded by reference to lots in accordance with section 18(1) of the PA 2023. Following this assessment, the Contracting Authority confirms that the Procurement will be structured into three (3) lots as set out below:
a) Lot 1 – Consultancy Services (including Principal Designer)
b) Lot 2 – Renewable Technologies
c) Lot 3 – Fabric Works
This Procurement will be conducted in two (2) stages.
All Suppliers will be assessed by an Assessment Panel of the Contracting Authority’s choosing and will comprise of officers from the Contracting Authority, who will assess each of the submissions in line with the specified assessment criteria.
In summary, the requirement is split into two key stages. Stage 1 - is the Invitation to Participate. All suppliers will need to complete Document 5a - Invitation to Participate. Following the evaluation, the Contracting Authority will invite up to 7 Suppliers for each Lot to submit an Invitation to tender, which will be evaluated based on Quality 60% and Price 40%.
At this stage the Specification is in DRAFT and will be signed off at the Invitation to Tender stage (2)
All information on the process can be found within Document 1 - Information and Instructions. All tender information can be found by registering on My Tenders. mytenders.co.uk ↗
How it was run
Official notice- Requests to participate (first stage)
- 22 Oct 2025, 12:00 BST
- Submission deadline
- 22 Oct 2025, 12:00 BST
- Clarification deadline
- 15 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
26 Aug 2025 → 17 Jun 2026 · 11 dates- Planning notice published26 Aug 2025, 15:40 BST
- Market engagement5 Sept 2025, 23:59 BST
Return the PME via email to [email protected]
- Next notice expected15 Sept 2025, 23:59 BST
- Tender notice published398 days ago19 Sept 2025, 12:47 BST
- Clarification questions by372 days ago15 Oct 2025, 12:00 BST
- Submission deadline365 days ago22 Oct 2025, 12:00 BST
- Award decision expected by281 days ago13 Jan 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent139 days ago5 Jun 2026, 00:00 BST
- Latest notice published139 days ago5 Jun 2026, 13:56 BST
- Standstill ends126 days ago17 Jun 2026, 23:59 BST
Notice history
8 events · 3 releases on Find a Tender · since 26 Aug 2025- Preliminary market engagement notice published26 Aug 2025, 15:40 BSTUK2
- Tender notice published19 Sept 2025, 12:47 BSTUK4
- Published value updated to £15,200,00019 Sept 2025, 12:47 BSTwas £12,480,000
- Status changed to active19 Sept 2025, 12:47 BST
- Procurement method changed19 Sept 2025, 12:47 BST
- Contract award notice published5 Jun 2026, 13:56 BSTUK6
- Status changed to complete5 Jun 2026, 13:56 BST
- Contract signature expected18 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Consultancy1 award | |||
| Severn Wye EnergySMERetrofit Works - Lot 125 Jun 2026 – 31 Mar 2030 | £400,000 | 5 Jun 2026 | Awarded |
| Lot 2 · Renewable Technologies1 award | |||
| IAN WILLIAMSRetrofit Works - Lot 225 Jun 2026 – 31 Mar 2030 | £9,600,000 | 5 Jun 2026standstill to 17 Jun 2026 | Standstill |
| Lot 3 · Fabric Works1 award | |||
| Equans Regeneration LtdRetrofit Works - Lot 325 Jun 2026 – 30 Mar 2030 | £1,300,000 | 5 Jun 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Consultancy | 6final-stage tenders | 6 | 0 | — |
| 2 · Renewable Technologies | 1final-stage tenders · 6 at stage one | 0 | 0 | — |
| 3 · Fabric Works | 7final-stage tenders | 0 | 0 | — |
Who bid
- wonIan Williams Limited · South West England · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- Equans Regeneration LimitedAwarded supplier
- Ian Williams LimitedAwarded supplier
- Severn Wye EnergyAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All tender documentation can be found on MyTenders
- Bidding documents and specificationsAccess: All documentation will be available through My Tenders. https://www.mytenders.co.uk/
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender