Official UK procurement notice
Retrofit Coordination and Design Services for Warm Homes
Authority: Devon County Council (Local council)
What is being bought
Published requirement descriptionThe Warm Homes: Local Grant Programme (WH:LG) is a UK Government funded Scheme to deliver energy efficiency building fabric and low carbon heating improvements (measures) to households living in poorly performing homes (Energy Performance Certificate rating of D or below) across England.
The scheme will deliver upgrades to eligible Applicants in both privately owned properties and privately rented properties, both on and off the gas grid. Applicants can be homeowners or tenants.
Devon County Council (DCC) are delivering this scheme on behalf of the following Local Authorities in Devon: East Devon, Exeter, Mid Devon, North Devon, Teignbridge, Torbay and Torridge (The Consortium). DCC is a Grant Recipient within the terms of the Scheme.
The £5.25m WH:LG Programme will run from April 2025 to April 2028 and has a target of delivering retrofit to c200 properties across the Local Authority areas listed above.
The properties being treated under this Scheme may include detached / semi-detached / terraced houses, bungalows, park homes and low-rise flats.
The measures being offered to Applicants by DCC under this Scheme are contained within Eligible Measures for inclusion within the DCC WH:LG Scheme.
There may be a possibility to increase the number of properties delivered within the Scheme by DCC applying for an increase of WH:LG funding. Any application for an increase in funding is dependent on Programme performance and National level funding underspend that may or may not be available and is in no way guaranteed. If an option to extend the delivery Programme is available to DCC it is expected that this contract will be extended to ensure continuity.
The Programme will be delivered within PAS 2035:2023 and PAS 2030:2023 as its delivery specification (other relevant standards are located in Technical Standards used to deliver the Works).
All PAS 2030 & 2035 documentation and works must be successfully lodged with Trustmark to qualify for grant funding.
- No preliminary market engagement: The Authority considered that preliminary market engagement was not required in relation to the Contract due to the standardised requirements of the Services, the limited quantity of the Services and the programme delivery demands being of a defined nature over a extended time period. This notice was not published because a preliminary market engagement was not conducted.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£375,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price : Price criteria
- Quality : Quality Criteria assessed by 4 individually weighted quality questions.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Aug 2025, 15:27 BST
- Last source update
- 22 Oct 2025, 14:09 BST
- Award evaluation window
- Submission end – 30 Sept 2025
- Authority reference
CP2648-25- FTS notice number
2025/S 000-045316- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056b8aFind a Tender
How it was run
Official notice- Submission deadline
- 10 Sept 2025, 12:00 BST
- Clarification deadline
- 1 Sept 2025, 16:30 BST
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk ↗
Additional information can be obtained from the above-mentioned address.
Tenders or requests to participate must be submitted electronically via www.supplyingthesouthwest.org.uk ↗
Timeline
1 Aug 2025 → 22 Oct 2025 · 8 dates- Tender notice published1 Aug 2025, 15:27 BST
- Clarification questions by1 Sept 2025, 16:30 BST
- Submission deadline10 Sept 2025, 12:00 BST
- Award decision expected by390 days ago30 Sept 2025, 23:59 BST
- Assessment summaries sent382 days ago9 Oct 2025, 00:00 BST
- Contract starts377 days ago14 Oct 2025, 00:00 BST
- Standstill ends370 days ago20 Oct 2025, 23:59 BST
- Latest notice published369 days ago22 Oct 2025, 14:09 BST
Notice history
5 events · 3 releases on Find a Tender · since 1 Aug 2025- Tender notice published1 Aug 2025, 15:27 BSTUK4
- Contract award notice published9 Oct 2025, 12:01 BSTUK6
- Status changed to complete9 Oct 2025, 12:01 BST
- Contract signature expected21 Oct 2025, 23:59 BSTscheduled
- Contract details notice published22 Oct 2025, 14:09 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Osmosis ACD LimitedSMECP2648-25 : Retrofit Coordination and Design Services for Warm Homes - Local Grant22 Oct 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: Subject to mutual agreement of both parties, the Agreement may be extended by a period or periods up to a total maximum extended period of 24 months. 1st August 2028 to 31st July 2030 will be the extension period. | £375,000 | 9 Oct 2025 | Awarded |
Contracts
Contract 1 · Osmosis ACD LimitedSME
- Signed
- 22 Oct 2025
- Value
- £375,000
- Period
- 22 Oct 2025 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
- Status
- active
- Extensions
- Subject to mutual agreement by both parties, the Agreement may be extended for one or more periods, up to a maximum total extension of two (2) years, covering the period from 1st August 2028 to 31st July 2030
No agreed KPIs: The contract value is below £5 million including VAT
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 19final-stage tenders · 23 at stage one | 15 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OSMOSIS ACD LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender