Official UK procurement notice
Retained Availability Management System and OnCall Payment
Authority: Cambridgeshire and Peterborough Fire Authority (Police & fire)
What is being bought
Published requirement descriptionThe new contract will include Availability, Roster & Payroll modules. During the life of the contract it will be migrated to Cloud Hosting.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Oct 2025, 15:30 BST
- Last source update
- 25 Nov 2025, 10:59 GMT
- FTS notice number
2025/S 000-076766- Latest notice
- Contract details notice (UK7)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05d0e1Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
Additional or repeat goods, services or works - extension or partial replacement
CFRS has been working with Gartan Technologies Limited for a number of years for the provision of Rostering and Availability and these modules are fully embedded into the other Authority interdependent systems for example Mobilising System. CFRS now intends to include as an additional module a payroll system designed specifically for fire and rescue services as this will directly link to the Availability module and pull all relevant information. At this point a new contract will commence for 44 months and will move the current hosted system to a Cloud based solution.
How it was run
Official notice- Submission deadline
- —
Timeline
30 Oct 2025 → 25 Nov 2025 · 2 dates- Standstill ends357 days ago30 Oct 2025, 23:59 GMT
- Notice published331 days ago25 Nov 2025, 10:59 GMT
Notice history
4 events · 3 releases on Find a Tender · since 21 Oct 2025- Transparency notice published21 Oct 2025, 15:30 BSTUK5
- Contract award notice published21 Oct 2025, 15:39 BSTUK6
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published25 Nov 2025, 10:59 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gartan TechnologiesSME1 Jan 2026 – 31 May 2029 | £288,718 | 20 Oct 2025 | Awarded |
Contracts
Contract 1 · Gartan TechnologiesSME
- Signed
- 31 Oct 2025
- Value
- £288,718
- Period
- 1 Jan 2026 – 31 May 2029
- Status
- active
No agreed KPIs: .
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Gartan TechnologiesAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender