Official UK procurement notice
Retail - Supply of Books, Calendars & Postcards
Authority: Historic Environment Scotland·Consortium: 2 public authorities
What is being bought
Published requirement descriptionHES and The Scottish Parliament Shop are looking to establish a framework contract that will cover the supply of Retail books, calendars and postcards to various locations across the country.
- Recurrence: If all extensions are used then the contract will be up for retender in 2029
CPV: Printed books
How this framework works
From the published notice- Bids received
- 2 bids received · 2 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
Please see Document 2 Specification for full details of the requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80%
- Price: 20%
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Retail - Supply of Books, Calendars & Postcards” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If all extensions are used then the contract will be up for retender in 2029
- First published
- 18 Aug 2025, 16:28 BST
- Last source update
- 3 Feb 2026, 14:52 GMT
- Award evaluation window
- 17 Sept 2025 – …
- Authority reference
HES/C/4313- FTS notice number
2026/S 000-009530- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058a0bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please note that HES cannot sign up to suppliers T&Cs. HES will not negotiate at point of award or post contract award. (SC Ref:814873)
How it was run
Official notice- Appointment period ends
- 17 Sept 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Sept 2025, 12:00 BST
Timeline
17 Sept 2025 → 3 Feb 2026 · 3 dates- Admission / appointment period ends400 days ago · period end, not a bid countdown17 Sept 2025, 12:00 BST
- Bids opened400 days ago17 Sept 2025, 12:00 BST
- Notice published261 days ago3 Feb 2026, 14:52 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Feb 2026, 14:52 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 009530-2026-HES/C/4313-1
- Signed
- 9 Oct 2025
- Value
- £1,875,068
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Scottish Parliament ShopContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Lomond Books LtdFramework contractor
- Rhodawn Ltd - BookspeedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.