Official UK procurement notice
Responsive, Void Property Repairs and Minor Planned Maintenance Works
Authority: Viewpoint Housing Association (Housing)
What is being bought
Published requirement descriptionReactive Repairs and Voids MTC 2025 to 2028 with 2 single year extension option to 2030
- Recurrence: See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final
CPV: Repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1VHA is looking for a single multi-trade provider to undertake all the R&M and Voids…AwardedRenewal
VHA is looking for a single multi-trade provider to undertake all the R&M and Voids service and all trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, and house clearance/cleaning etc. as required in this ITT and of this Contract.
The works will consist of void property repairs and reactive repairs and out of hour’s emergencies 365/6 days per year to properties and common areas at various sites within the Association stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
The Association may also include Batched and Cyclical maintenance, Capital works and minor Medical Adaptations under this contract.
The Employer may seek to delegate In-day Repairs Reporting direct to the Contractor over the duration of the contract, refer to Quality documentation for details and requirements for bidders at tender submission.
The Contract will be for a period of 5 years; it will initially run for 36 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion. Additional information: See ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost of Service: 40%
Published award criteria (2)
- Quality: 60%
- Cost of Service: 40%
- Suitability
See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final
- Technical & professional ability
See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final
- First published
- 11 Oct 2024, 12:44 BST
- Last source update
- 6 May 2025, 12:11 BST
- Award evaluation window
- 24 Jan 2025 – …
- FTS notice number
2025/S 000-019049- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a809Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See attached KPIs
Publisher note: (SC Ref:798023)
How it was run
Official notice- Submission deadline
- 27 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 24 Jan 2025, 12:00 GMT
Timeline
13 Dec 2024 → 6 May 2025 · 4 dates- Next notice expected13 Dec 2024
- Bids opened24 Jan 2025, 12:00 GMT
- Submission deadline27 Jan 2025, 12:00 GMT
- Notice published6 May 2025, 12:11 BST
Notice history
6 events · 4 releases on Find a Tender · since 13 Dec 2024- Published value updated to £6,500,00013 Dec 2024, 12:39 GMTwas £5,600,000
- Status changed to active13 Dec 2024, 12:39 GMT
- Procurement method changed13 Dec 2024, 12:39 GMT
- Deadline published: 24 Jan 2025, 12:00 GMT13 Dec 2024, 12:39 GMT
- Deadline moved to 27 Jan 2025, 12:00 GMT24 Jan 2025, 08:31 GMT+3 days · was 24 Jan 2025, 12:00 GMT
- Status changed to complete6 May 2025, 12:11 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 24 Jan 2025 | 27 Jan 2025 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 24 Jan 2025 | 27 Jan 2025 | +3 d |
In anticipation of the storm property and power supply disruption expected on Friday 24 January 25 with the red weather warning in connection with Storm Éowyn warnings issued by the Met Office.
Routine re-releases (4)
- 2024-10: 1 release · 11 Oct 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| R3 Repairs LimitedSME | £6,500,000 † | — | Awarded |
Contracts
Contract 019049-2025-1 · R3 Repairs LimitedSME
- Signed
- 31 Mar 2025
- Value
- £6,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- R3 Repairs LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria