Find a TenderAwarded
Published 11 Oct 2024, 12:44 BST

Official UK procurement notice

Responsive, Void Property Repairs and Minor Planned Maintenance Works

Official notice

Authority: Viewpoint Housing Association (Housing)

ServicesOpen procedureSME suitable
Published estimate£6,500,000exc. VAT · 1 value update
Submissions closed 27 Jan 2025awarded 31 Mar 2025
Awarded to R3 Repairs Limited

What is being bought

Published requirement description

Reactive Repairs and Voids MTC 2025 to 2028 with 2 single year extension option to 2030

  • Recurrence: See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final

CPV: Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1VHA is looking for a single multi-trade provider to undertake all the R&M and Voids…AwardedRenewal

VHA is looking for a single multi-trade provider to undertake all the R&M and Voids service and all trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, and house clearance/cleaning etc. as required in this ITT and of this Contract.

The works will consist of void property repairs and reactive repairs and out of hour’s emergencies 365/6 days per year to properties and common areas at various sites within the Association stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.

The Association may also include Batched and Cyclical maintenance, Capital works and minor Medical Adaptations under this contract.

The Employer may seek to delegate In-day Repairs Reporting direct to the Contractor over the duration of the contract, refer to Quality documentation for details and requirements for bidders at tender submission.

The Contract will be for a period of 5 years; it will initially run for 36 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion. Additional information: See ITT

Delivery: Scotland
Extensions: The Contract will be for a period of 5 years; it will initially run for 36 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Published award criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Conditions of participation2
  • Suitability

    See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final

  • Technical & professional ability

    See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · See attached ITT - SPD and Price Quality Evaluation - RM and Voids - Final
First published
11 Oct 2024, 12:44 BST
Last source update
6 May 2025, 12:11 BST
Award evaluation window
24 Jan 2025 – …
FTS notice number
2025/S 000-019049
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-04a809 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See attached KPIs

Publisher note: (SC Ref:798023)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Dec 2024 → 6 May 2025 · 4 dates
  1. Next notice expected
    13 Dec 2024
  2. Bids opened
    24 Jan 2025, 12:00 GMT
  3. Submission deadline
    27 Jan 2025, 12:00 GMT
  4. Notice published
    6 May 2025, 12:11 BST

Notice history

6 events · 4 releases on Find a Tender · since 13 Dec 2024
  1. Published value updated to £6,500,000
    13 Dec 2024, 12:39 GMT
    was £5,600,000
  2. Status changed to active
    13 Dec 2024, 12:39 GMT
  3. Procurement method changed
    13 Dec 2024, 12:39 GMT
  4. Deadline published: 24 Jan 2025, 12:00 GMT
    13 Dec 2024, 12:39 GMT
  5. Deadline moved to 27 Jan 2025, 12:00 GMT
    24 Jan 2025, 08:31 GMT
    +3 days · was 24 Jan 2025, 12:00 GMT
  6. Status changed to complete
    6 May 2025, 12:11 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.224 Jan 202527 Jan 2025+3 d
—Bid openingConditions for opening of tenders · IV.2.724 Jan 202527 Jan 2025+3 d

In anticipation of the storm property and power supply disruption expected on Friday 24 January 25 with the red weather warning in connection with Storm Éowyn warnings issued by the Met Office.

Routine re-releases (4)
  • 2024-10: 1 release · 11 Oct 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £6,500,0001 contract exc. VAT
Bids received 77 from SMEs
Contracts signed 1latest 31 Mar 2025
Awarded toValueDateStatus
R3 Repairs LimitedSME£6,500,000 †—Awarded

Contracts

  • Contract 019049-2025-1 · R3 Repairs LimitedSME

    Signed
    31 Mar 2025
    Value
    £6,500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic7——

Contracting authority & participating public bodies

Viewpoint Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 4 South Oswald Road, Edinburgh, Scotland, EH9 2HGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria