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Published 13 Sept 2024, 10:33 BST

Official UK procurement notice

Responsive Repairs Contracts for Babergh District Council and Mid Suffolk District Council

Official notice

Authority: Babergh District Council (Local council)·Consortium: 4 public authorities

5 lotsWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East of England (UKH14)
Awarded value£7,000,0004 contracts · exc. VAT
Submissions closed 14 Oct 2024awarded 1 Apr 2025
Awarded to PFL Electrical Ltd +3 more4 awards

What is being bought5 lots · detail below

Published requirement description

Babergh District Council and Mid Suffolk District Council are looking to jointly procure Contractors for the delivery of their RepairsContracts, which will support their directly employed labour workforce.This opportunity is split into 5 separate Lots:1- Repairs (Babergh District Council)2- Repairs (Mid Suffolk District Council)3- Electrical Repairs4- Roofing Repairs5- Drainage Repairs Maximum number of lots that may be awarded to one tenderer: 4

CPV: Drainage works · Electrical-system repair services · Refurbishment work · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Roof maintenance work · Roof repair

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Responsive Repairs - Babergh District CouncilCancelledRenewal

Babergh District Council and Mid Suffolk District Council (BMSDC) are looking to jointly procure a Contractor for the delivery of theirResponsive Repairs Contracts. This Lot will predominantly relate to Repairs across Babergh District Council.The estimated annual contract value is circa GBP300000.00 to GBP600000.00 . This figure does not take into account annual indexationconsiderations or VAT.It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.

Delivery: East of England
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: allowed
50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations
Lot #2Responsive Repairs - Mid Suffolk District CouncilCancelledRenewal

Babergh District Council and Mid Suffolk District Council (BMSDC) are looking to jointly procure a Contractor for the delivery of theirResponsive Repairs Contracts. This Lot will predominantly relate to Repairs across Mid Suffolk District Council.The estimated annual contract value is circa GBP300000.00 to GBP600000.00 . This figure does not take into account annual indexationconsiderations or VAT.It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.

Delivery: East of England
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations
Lot #3Electrical Repairs - Babergh and Mid Suffolk District CouncilCancelledRenewal

Babergh District Council and Mid Suffolk District Council (BMSDC) are looking to jointly procure a Contractor for the delivery of theirResponsive Repairs Contracts. This Lot will relate to Electrical Repairs across Babergh District Council and Mid Suffolk District Council.The estimated annual contract value is circa GBP300000.00 to GBP500000.00 . This figure does not take into account annual indexationconsiderations or VAT.It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term

Delivery: East of England
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
50000000 Repair and maintenance services50116100 Electrical-system repair services50700000 Repair and maintenance services of building installations50711000 Repair and maintenance services of electrical building installations
Lot #4Roofing Repairs - Babergh and Mid Suffolk District CouncilCancelledRenewal

Babergh District Council and Mid Suffolk District Council (BMSDC) are looking to jointly procure a Contractor for the delivery of theirResponsive Repairs Contracts. This Lot will relate to Roofing Repairs across Babergh District Council and Mid Suffolk District Council.The estimated annual contract value is circa GBP200000.00 to GBP300000.00 . This figure does not take into account annual indexationconsiderations or VAT.It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.

Delivery: East of England
Extensions: It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.Variant bids: not allowed
45261910 Roof repair45261920 Roof maintenance work50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations
Lot #5Drainage Repairs - Babergh and Mid Suffolk District CouncilCancelled

Babergh District Council and Mid Suffolk District Council (BMSDC) are looking to jointly procure a Contractor for the delivery of theirResponsive Repairs Contracts. This Lot will relate to Drainage Repairs across Babergh District Council and Mid Suffolk District Council.The estimated annual contract value is circa GBP150000.00 to GBP200000.00 . This figure does not take into account annual indexationconsiderations or VAT.It is intended that the contract will run for a period of three years with the option for renewal, as decided by BMSDC, for an extension ofup to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore five years. The contract valuein this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.

Delivery: East of England
Variant bids: not allowed
45232452 Drainage works50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical inc Social Value: 60%
  • Price: 40%
Published award criteria (2)
  • Technical inc Social Value: 60
  • Price: 40
Conditions of participation1
  • Suitability

    Please refer to Procurement documents.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2024, 10:33 BST
Last source update
10 Apr 2026, 12:28 BST
Award evaluation window
14 Oct 2024 – …
Authority reference
544/ PR-10367
FTS notice number
2026/S 000-032791
Classification (CPV)
Drainage worksElectrical-system repair servicesRefurbishment workRepair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical building installationsRoof maintenance workRoof repair
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-049a94 Find a Tender
Contract terms
Performance terms

Please refer to the full Procurement documents.

Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:The Contracting Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appealsin accordance with the Public Contracts Regulations 2015.

Publisher note: The indicative value of the Contract is based upon the maximum term. It is therefore subject to review and not guaranteed.The Client reserve the right to conclude this procurement at any time throughout the duration of the procurement process.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
14 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
14 Oct 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

14 Oct 2024 → 10 Apr 2026 · 3 dates
  1. Submission deadline
    14 Oct 2024, 12:00 BST
  2. Bids opened
    14 Oct 2024, 12:00 BST
  3. Notice published201 days ago
    10 Apr 2026, 12:28 BST

Notice history

2 events · 2 releases on Find a Tender · since 10 Apr 2026
  1. Status changed to complete
    10 Apr 2026, 12:28 BST
  2. Buyer details updated
    10 Apr 2026, 12:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £7,000,0004 contracts exc. VAT
Bids received 74 from SMEs
Contracts signed 4latest 1 Apr 2025
Awarded toValueDateStatus
Not linked to a lot4 awards
PFL Electrical LtdSMEElectrical Repairs in the Babergh and Mid Suffolk Districts£3,000,000 †—Awarded
Metro Rod LtdDrainage repairs in the Babergh and Mid Suffolk Districts£1,000,000 †—Awarded
Foster Property MaintenanceGeneral Repairs & Maintenance in the Mid Suffolk District£1,500,000 †—Awarded
Rapid Response Maintenance LtdSMEGeneral Repairs & Maintenance in the Babergh District£1,500,000 †—Awarded

1 further award records carry no date or value.

Contracts

  • Electrical Repairs in the Babergh and Mid Suffolk Districts · PFL Electrical LtdSME

    Signed
    1 Apr 2025
    Value
    £3,000,000
    Status
    active

  • Drainage repairs in the Babergh and Mid Suffolk Districts · Metro Rod Ltd

    Signed
    1 Apr 2025
    Value
    £1,000,000
    Status
    active

  • General Repairs & Maintenance in the Mid Suffolk District · Foster Property Maintenance

    Signed
    1 Apr 2025
    Value
    £1,500,000
    Status
    active

  • General Repairs & Maintenance in the Babergh District · Rapid Response Maintenance LtdSME

    Signed
    1 Apr 2025
    Value
    £1,500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic4——

Contracting authority & participating public bodies

2 public bodies on the notice

Babergh District Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities PYQM-3849-BJQL Endeavour House, 8 Russell Road, Ipswich, East of England, IP1 2BXContact email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of England and WalesMediation bodyReview body London
Process and specification contact points (1)
  • Faithorn Farrell TimmsProcess contact point Orpington, East of EnglandContact email

Bidders & participating suppliers

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria