Official UK procurement notice
RESPONSE MAINTENANCE SOUTH AREA (excluding Craigavon)
Authority: Northern Ireland Housing Executive (Central government)·Consortium: 2 public authorities
Re-procurement plannedResponse Maintenance (South Belfast, East Belfast, South West & South Down) · tender expected
What is being bought2 lots · detail below
Published requirement descriptionIn accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the Economic Operators will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. This requirement is for response maintenance and improvement works. This includes, inter alia: responsive and emergency repairs on a 24/7/365(6) basis to occupied and void properties, pest control services, commercial, fire safety and civil engineering works. Scope also includes for ad hoc demolition work and installation of bathrooms, kitchens and rewiring.
CPV: Asbestos-removal work · Bathrooms construction work · Building construction work · Building demolition and wrecking work and earthmoving work · Construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Construction work for subsidised residential accommodation · Fencing, railing and safety equipment installation work · Fire-alarm system installation work · Houses construction work · Installation of fitted kitchens · +2 more
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1SOUTH AREA excluding CraigavonAwarded
Lot #2SOUTH WEST AREAAwarded
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Sept 2023, 13:33 BST
- Last source update
- 30 Apr 2025, 14:36 BST
- Authority reference
CTO135- FTS notice number
2025/S 000-018051- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040254Find a Tender
- Why no open competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
- Published justification
The Contracting Authority recently advertised a competition on eTendersNI in February 2023 seeking contractors to provide Response Maintenance and Improvement Works to various geographic areas (via 4 Lots) in the South Region using Regulation 27 (the Open Procedure). No suitable tenders, no requests to participate or no suitable requests to participate were submitted in response to the call for competition in relation to the South and South West area. The Contracting Authority fully complied with all of its obligations under the Regulations including putting the contract opportunity out to the open market. That process did not render a result for 2 of the 4 lots advertised - the South and South West areas. Notwithstanding this, the works/services required under these lots are of fundamental importance to the NIHE for it to comply with its obligations as a statutory landlord. It is not an option for the Contracting Authority to not enter into contract with an Economic Operator to provide these works. After careful consideration, the Contracting Authority opted complete a process using Regulation 32, as it was entitled to, for the purposes of progressing with an award of the contracts.
Publisher note: The value shown in sections V.2.4 (Total value of the contract) represents the potential total value of the contract inclusive of the initial Contract period, potential 6 month extension (included in the contract when initially advertised) period, demolition and contingency prior to any modification.
Notice history
1 event · 3 releases on Find a Tender- Buyer details updated30 Apr 2025, 14:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · SOUTH AREA excluding Craigavon3 awards | |||
| COMBINED FACILITIES MANAGEMENT LTDSMERESPONSE MAINTENANCE SOUTH WEST AREA | £19,683,245 † | — | Awarded |
| MAMO BUILDING SERVICES LIMITEDSME | £24,546,325 † | — | Awarded |
| MAMO BUILDING SERVICES LIMITEDSME | £16,364,217 † | — | Awarded |
| Lot 2 · SOUTH WEST AREA1 award | |||
| COMBINED FACILITIES MANAGEMENT LTDSME | £13,122,163 † | — | Awarded |
Contracts
RESPONSE MAINTENANCE SOUTH AREA (excluding Craigavon) · MAMO BUILDING SERVICES LIMITEDSME
- Signed
- 22 Aug 2023
- Value
- £24,546,325
- Status
- active
- Change The Housing Executive intends to modify this contract in line with regulation 72(1)(b) of the Public Contract Regulations 2015, to introduce an option to extend the contract for a further period of 7-months. Given the reactive nature of this requirement, the Housing Executive further reserves the right to extend the term again by an additional 5 months (or part(s) thereof) subject to contract expenditure. This may result in an expiry date of midnight on 30th September 2026 (or at the latest: 28th February 2027). This represents an increase of up to £13,786,042.41 (approximately 50% of the value of the original contract). This requirement is responsive in nature meaning there is no guarantee of any level of spend on the contract. This is intended to give time for the major review to be progressed whilst the new response maintenance procurement strategy is developed and procured utilising the new features offered by the Procurement Act 2023; specifically an Open Framework., Need for additional works, services or supplies by the original contractor/concessionaire: NIHE recently completed a 5-year programme focused on the delivery of the statutory response maintenance works and a series of market engagement activities. Supplier feedback indicated the need for changes to mitigate the issue of receiving high rates and low levels of engagement. We are therefore commencing a major review of the response maintenance requirement and procuring an Open Framework. A significant investment of time and resources, for all parties, is required when procuring response maintenance contracts. It is not in the interest of the public purse to procure another round of short-term response maintenance contracts. Doing so would not improve the risk profile of the current contracts and could draw focus away from the major review and procurement of the Open Framework. The modification could enable us to undertake the major review and commence procurement of the Open Framework.
SOUTH AREA (excluding Craigavon) · MAMO BUILDING SERVICES LIMITEDSME
- Signed
- 22 Aug 2023
- Value
- £16,364,217
- Status
- active
RESPONSE MAINTENANCE SOUTH WEST AREA · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 15 Aug 2023
- Value
- £19,683,245
- Status
- active
- Change The Housing Executive intends to modify this contract in line with regulation 72(1)(b) of the Public Contract Regulations 2015, to introduce an option to extend the contract for a further period of 7-months. Given the reactive nature of this requirement, the Housing Executive further reserves the right to extend the term again by an additional 5 months (or part(s) thereof) subject to contract expenditure. This may result in an expiry date of midnight on 30th September 2026 (or at the latest: 28th February 2027). This represents an increase of up to £13,786,042.41 (approximately 50% of the value of the original contract). This requirement is responsive in nature meaning there is no guarantee of any level of spend on the contract. This is intended to give time for the major review to be progressed whilst the new response maintenance procurement strategy is developed and procured utilising the new features offered by the Procurement Act 2023; specifically an Open Framework., Need for additional works, services or supplies by the original contractor/concessionaire: NIHE recently completed a 5-year programme focused on the delivery of the statutory response maintenance works and a series of market engagement activities. Supplier feedback indicated the need for changes to mitigate the issue of receiving high rates and low levels of engagement. We are therefore commencing a major review of the response maintenance requirement and procuring an Open Framework. A significant investment of time and resources, for all parties, is required when procuring response maintenance contracts. It is not in the interest of the public purse to procure another round of short-term response maintenance contracts. Doing so would not improve the risk profile of the current contracts and could draw focus away from the major review and procurement of the Open Framework. The modification could enable us to undertake the major review and commence procurement of the Open Framework.
SOUTH WEST AREA · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 15 Aug 2023
- Value
- £13,122,163
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · SOUTH AREA excluding Craigavon | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · SOUTH WEST AREA | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- COMBINED FACILITIES MANAGEMENT LTDAwarded supplier
- MAMO BUILDING SERVICES LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.