Official UK procurement notice
Respect Provision of Supply Agency Services
Authority: Respect Collaboration Trust (Public body)·On behalf of: PHP LAW LLP
What is being bought
Published requirement descriptionThis tender opportunity was issued by Academies for Respect Collaboration Trust (the Trust). The contract will be for the provision of supply agency services to the Trust. The Trust was looking to appoint the four highest scoring successful Providers who will provide Supply Agency Services and form part of the Trust's Preferred Agency Supplier List. The Trust requires provision for: a. Emergency and short notice cover b. Planned absence c. longer-term placements. The Provider must deliver supply staff who are experienced and confident working with pupils who: a. Have SEMH needs b. May display dysregulated and high-risk behaviours c. May be out of mainstream education or in crisis d. May have medical, social, or safeguarding vulnerabilities The Trust does not guarantee volume to any individual Provider. Work will be allocated based on: a. Quality of staff provided b. Compliance with requirements c. Responsiveness and reliability d. Value for money
- No preliminary market engagement: The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
CPV: Supply services of personnel including temporary staff
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,000,000
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Supply Agency Provider 25.0% Provision of Temporary Agency Workers 25.0% Vetting Processes 10.0% Contract Mobilisation & Management 10.0%
- Price
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jun 2026, 12:01 BST
- Last source update
- 17 Sept 2026, 07:32 BST
- Award evaluation window
- Submission end – 31 Jul 2026
- Authority reference
RCT01.08- FTS notice number
2026/S 000-052723- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ad4bFind a Tender- Contract terms summary
Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust. This detailed electronic information is to be presented in a format prescribed by the Trust in order to allow immediate uploading onto the Trust’s financial system. In support of the invoice the Provider shall provide a timesheet (electronic where required by the Trust) that must be used by all Supply Agency Workers. Timesheets must indicate that all breaks are unpaid and must not be added to hours worked. Completed timesheets shall be submitted electronically (either by the Supply Agency Worker or the Provider) to the Trust for authorisation. The Provider shall only process timesheets that have been authorised by the Trust. The Trust will advise the Provider if auto-approval of timesheets is required for their Contract prior to commencement of the Contract. As a rule, the default position will be that timesheets are not approved automatically. Should there be a dispute regarding hours worked, the hourly rate, statutory contributions or the commission claimed by the Provider in respect of a Supply Agency Worker, the Trust reserves the right to withhold payment of the sum in dispute until such time as the matter can be resolved. The Provider will ensure that the consolidated invoice does not include such amounts so as not to delay payment of the remaining authorised sums. The charge day rates are fixed for the 3 years and can only be varied by up to the NLW uplift for the relevant year for support staff and the government teacher pay increase for the relevant year. Any changes to the charge day rates will not take effect until they have been mutually agreed by both parties in accordance with the Change Control Procedure of the Contract. The contract terms and pricing will roll into the extension periods unless any amendments to clauses or pricing is requested and negotiated. Variations will not take effect until they have been mutually agreed by both parties in accordance with the Change Control Procedure of the Contract. The charge day rates cannot be increased at any other time during the year.
- Risks
- Failure to Meet Demand / Fill Rates 2. Quality and Suitability of Agency Workers 3. Safeguarding and Compliance Failures 4. Agency Worker Conduct and Performance Management 5. Pricing and Commercial Sustainability 6. Inconsistent Service Across Multiple Sites 7. Data, Reporting and KPI Reliability 8. Worker Engagement and Continuity 9. Legal and Employment Status Risks (AWR, IR35) 10. Alignment with Trust Policies and AP Environment
How it was run
Official notice- Submission deadline
- 10 Jul 2026, 12:00 BST
- Clarification deadline
- 15 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
4 Jun 2026 → 28 Sept 2026 · 7 dates- Tender notice published142 days ago4 Jun 2026, 12:01 BST
- Clarification questions by131 days ago15 Jun 2026, 12:00 BST
- Submission deadline106 days ago10 Jul 2026, 12:00 BST
- Award decision expected by84 days ago31 Jul 2026, 23:59 BST
- Assessment summaries sent37 days ago17 Sept 2026, 00:00 BST
- Latest notice published37 days ago17 Sept 2026, 07:32 BST
- Contract starts26 days ago28 Sept 2026
Notice history
5 events · 2 releases on Find a Tender · since 4 Jun 2026- Tender notice published4 Jun 2026, 12:01 BSTUK4
- Contract award notice published17 Sept 2026, 07:32 BSTUK6
- Status changed to complete17 Sept 2026, 07:32 BST
- Buyer details updated17 Sept 2026, 07:32 BST
- Contract signature expected29 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NOW EDUCATION GROUP LIMITEDSME2 Nov 2026 – 1 Nov 2029 · up to 1 Nov 2031Extensions: Two further 1 year extensions (3+1+1) · Options: The right to additional purchases while the contract is valid. To add additional sites or schools that join the Trust and any additional worker categories if they are required. | £1,250,000 | 16 Sept 2026 | Awarded |
| Tradewind Recruitment Limited2 Nov 2026 – 1 Nov 2029 · up to 1 Nov 2031Extensions: Two further 1 year extensions (3+1+1) · Options: The right to additional purchases while the contract is valid. To add additional sites or schools that join the Trust and any additional worker categories if they are required. | £1,250,000 | 16 Sept 2026 | Awarded |
| Affinity Workforce Solutions2 Nov 2026 – 1 Nov 2029 · up to 1 Nov 2031Extensions: Two further 1 year extensions (3+1+1) · Options: The right to additional purchases while the contract is valid. To add additional sites or schools that join the Trust and any additional worker categories if they are required. | £1,250,000 | 16 Sept 2026 | Awarded |
| ENLIGHTENMENT EDUCATION LTDSME2 Nov 2026 – 1 Nov 2029 · up to 1 Nov 2031Extensions: Two further 1 year extensions (3+1+1) · Options: The right to additional purchases while the contract is valid. To add additional sites or schools that join the Trust and any additional worker categories if they are required. | £1,250,000 | 16 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders · 14 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- PHP LAW LLPProcess contact pointProcuring entityProcurement Consultant
Bidders & participating suppliers
4 commercial parties on the notice- AFFINITY WORKFORCE SOLUTIONS LIMITEDAwarded supplier
- ENLIGHTENMENT EDUCATION LTDAwarded supplier
- NOW EDUCATION GROUP LIMITEDAwarded supplier
- TRADEWIND RECRUITMENT LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender