Research Management System · UK public procurement notice

Official notice

Authority: Cardiff University (Education)

GoodsAward procedure without prior publication of a call for competitionSME suitable

Sectors: Software Packages & ERP (48) Delivery: Wales (UKL22)

Awarded value£2,916,809published contract · exc. VAT

Awarded 13 Mar 2024no call for competition

Awarded to Worktribe

Re-procurement plannedIdentity and Access Management System · tender expected 20 May 2026

What is being bought

Published requirement description

Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.

CPV: Industry specific software package

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales

Extensions: Potential other module options included within the contract including: - Opportunities - Outputs - Profiles - Impact - REF

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 18 Apr 2024, 12:49 BST
Last source update: 18 Apr 2024, 12:49 BST
Authority reference: CU.1131.GD
FTS notice number: 2024/S 000-012659
Classification (CPV): Industry specific software package
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-04534d Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability.

Publisher note: (WA Ref:140789)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,916,8091 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 13 Mar 2024

Awarded to	Value	Date	Status
WorktribeSME	£2,916,809 †	—	Awarded

Contracts

Contract 012659-2024-CU.1131.GD-1 · WorktribeSME
Signed
13 Mar 2024
Value
£2,916,809
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

WorktribeAwarded supplier Engineers House, The Promenade, Clifton Down, Bristol, South West, BS8 3NB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.