Official UK procurement notice
Research Finance and Costing Solution
Authority: University of Plymouth (Education)
What is being bought
Published requirement descriptionThe University seeks a finance and costing solution for Research. The resultant contract will be for a minimum of 5 years and will include, SAAS subscription, transition, training and ongoing support. The Authority reserves the right to adapt requirements during this tender and will revise timelines accordingly if necessary The Authority reserves the right to direct award the following 5 year contract and will consider this solution embedded technology
- The authority expects to re-tender this requirement around 3 Feb 2032, 23:59 GMT.
- How the procedure runs: Stage 1 - PSQ and Tender submission Stage 2 - Interview (optional) Stage 3 - Negotiation (optional)
CPV: Accounting system · Financial information systems · Financial systems software package · Software package and information systems · System, storage and content management software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£599,935
- Economic & financial standing
See PSQ provided
- Technical & professional ability
See tender pack provided
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- price
- Economic & financial standing
See PSQ provided
- Technical & professional ability
See tender pack provided
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Feb 2032
- First published
- 24 Jul 2025, 16:30 BST
- Last source update
- 5 Jan 2026, 09:11 GMT
- Award evaluation window
- Submission end – 10 Oct 2025
- Authority reference
SH_UoP_ResearchAccountingSystem- FTS notice number
2025/S 000-042922- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0565caFind a Tender
- How it runs
Stage 1 - PSQ and Tender submission Stage 2 - Interview (optional) Stage 3 - Negotiation (optional)
How it was run
Official notice- Submission deadline
- 2 Oct 2025, 12:00 BST
- Clarification deadline
- 8 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Jul 2025 → 5 Jan 2026 · 8 dates- Tender notice published24 Jul 2025, 16:30 BST
- Clarification questions by8 Aug 2025, 16:00 BST
- Submission deadline389 days ago2 Oct 2025, 12:00 BST
- Assessment summaries sent389 days ago3 Oct 2025
- Award decision expected by382 days ago10 Oct 2025, 00:59 BST
- Standstill ends376 days ago15 Oct 2025, 23:59 BST
- Contract starts358 days ago3 Nov 2025
- Latest notice published294 days ago5 Jan 2026, 09:11 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 16:30 BSTUK4
- Contract award notice published6 Oct 2025, 09:30 BSTUK6
- Status changed to complete6 Oct 2025, 09:30 BST
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published5 Jan 2026, 09:11 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| WorktribeProvision of Research Costing and Pricing Solution3 Nov 2025 – 30 Oct 2030 · up to 31 Oct 2032Extensions: 1+1 year extension options with provisions | £556,493 | 3 Oct 2025 | Awarded |
Contracts
Provision of Research Costing and Pricing Solution · Worktribe
- Signed
- 11 Dec 2025
- Value
- £556,493 inc. VAT
- Period
- 11 Dec 2025 – 10 Dec 2030 · up to 11 Dec 2030 with extensions
- Status
- active
- Extensions
- Additional Year 6 and Year 7 extension options.
- Options
- The Authority reserves the right to place a subsequent 5 year contract for subscription and annual support costs by direct award, to recognises that this system will likely be regarded as embedded technology.
No agreed KPIs: Finalisation of KPIs forms part of the mobilisation, which was not completed at the time of UK7 publication
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 1 | 0 | — |
Who bid
- wonWorktribe Ltd · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Worktribe LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender