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Published 8 May 2025, 16:27 BST

Official UK procurement notice

Request for Quotations (RfQ) for Public Health Funerals (2.0)

Official notice

Authority: West Northamptonshire Council (Local council)

Framework agreement2 lotsServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Community & Cultural Services (98) Delivery: East Midlands (UKF24)
Framework ceiling (notional)£150,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 29 May 2025awarded 15 Oct 2025
Lots 2see the lot list below
Framework period 2 yrsends 2 Jul 2027 · up to 2 Jul 2029 with extensions · starts 1 Jul 2025

What is being bought2 lots · detail below

Published requirement description

West Northamptonshire Council (the Council) has a statutory duty under the Public Health (Control of Disease) Act 1984 to provide suitable funeral arrangements for persons who have died within the West Northamptonshire area where there is no one prepared to make suitable funeral arrangements. This can apply to any person who dies in private or council owned property, in the street or open air, or at a nursing/residential care home or hospice.

To fulfil this duty, the Council is seeking to award a framework with two separate Lots. Each Lot will be awarded to a single Provider and will cover a defined geographical area of West Northamptonshire as follows:

Lot 1 - Central Northampton

Lot 2 - Wider West Northants

For full details about this opportunity and to submit an application please register on the Council's In-Tend portal which can be found at: in-tendhost.co.uk/wnc/aspx/Home ↗

CPV: Funeral services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 2 suppliers · 1 appointed
Framework period
2 yrs · up to 4 yrs from 1 Jul 2025
Published description of the framework

When the need arises, the Authority will contact the Supplier for the relevant Lot to request a funeral service. The Supplier will need to confirm acceptance of the request within 2 working days and then a Purchase Order including all key details will be raised and sent to the Supplier.

The Supplier for each Lot will be contracted to and expected to deliver all requirements for their respective Lot. However, if the Supplier of a Lot is unable to deliver the service, the Authority will contact the Supplier on the alternative Framework Lot to request the funeral service.

If no Suppliers on either Lot can provide the funeral service, the Authority will seek to use Suppliers outside of the framework.

The pricing submitted by the Provider during the procurement phase will be applied in each case.

Lots and requirements (2)Procurement structure

2 lots · all with a published value

Every one of these 2 lots carries the same published figure, £75,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Central NorthamptonAwardedRenewal 2 yrsSMEceiling above

To carry out public funerals as required within the Central Northampton region as outlined within the procurement documents.

Contract period: 1 Jul 2025 – 2 Jul 2027 (2 yrs) · up to 2 Jul 2029 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: The Authority proposes to enter into a framework agreement for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1.
98371000 Funeral services
Lot #2Wider West NorthamptonshireAwardedRenewal 2 yrsSMEceiling above

To carry out public funerals as required within the Wider West Northamptonshire region as outlined within the procurement documents.

Contract period: 1 Jul 2025 – 2 Jul 2027 (2 yrs) · up to 2 Jul 2029 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: The Authority proposes to enter into a framework agreement for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1.
98371000 Funeral services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Request for Quotations (RfQ) for Public Health Funerals (2.0)” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 May 2025, 16:27 BST
Last source update
17 Oct 2025, 10:23 BST
Authority reference
WNC00000523
FTS notice number
2025/S 000-019846
Latest notice
Contract details notice (UK7)
Classification (CPV)
Funeral services
Delivery area
East Midlands (UKF24)
Official registry OCID
ocds-h6vhtk-050f27 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
29 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Authority is utilising an electronic tendering tool to manage this procurement process. All documents and communications issued by the Authority’s Procurement Team will be sent via the Authority’s e-Procurement portal provided by In-Tend. In-Tend is located at in-tendhost.co.uk/wnc ↗ and the reference number for the project is: WNC00000523

Timeline

8 May 2025 → 17 Oct 2025 · 4 dates
  1. Tender notice published
    8 May 2025, 16:27 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    29 May 2025, 13:00 BST
  3. Contract starts
    1 Jul 2025
  4. Latest notice published370 days ago
    17 Oct 2025, 10:23 BST

Notice history

3 events · 2 releases on Find a Tender · since 8 May 2025
  1. Tender notice published
    8 May 2025, 16:27 BST
    UK4
  2. Contract details notice published
    17 Oct 2025, 10:23 BST
    UK7
  3. Status changed to complete
    17 Oct 2025, 10:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 15 Oct 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • WNC Public Funerals

    Signed
    15 Oct 2025
    Value
    £118,260
    Period
    15 Oct 2025 – 14 Oct 2027 · up to 14 Oct 2029 with extensions
    Status
    active
    Extensions
    This framework agreement is for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1.

Contracting authority & participating public bodies

West Northamptonshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGDV-8944-CMBP Angel Street, Northampton, East Midlands, NN1 1EDContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • Dignity Funerals LimitedFramework contractor King Edward Square, Sutton Coldfield, West Midlands, B73 6APContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender