Find a TenderPast planning notice
Published 3 Jun 2024, 11:37 BST

Official UK procurement notice

Request For Information (RFI) for technology solutions for Document Management Services (document validation, scanning, categorisation and data extraction).

Official notice

Authority: Home Office (Central government)

Services
Planned pipeline value£100,000,000pipeline notice, not a live tender
Tender notice expected 7 Apr 2025from the planned procurement notice

What is being bought

Published requirement description

Market engagement (RFI) to gain an understanding of the technology available in the document management market (document validation, scanning, categorisation and data extraction).

This RFI is in support of the requirement published in the following PIN:

www.find-tender.service.gov.uk/Notice/016322-2024 ↗

CPV: Administration services · Administration, defence and social security services · Administrative services of agencies · Business services: law, marketing, consulting, recruitment, printing and security · Filing services · General public services · Hardware consultancy services · IT services: consulting, software development, Internet and support · Miscellaneous business and business-related services · Office machinery, equipment and supplies except computers, printers and furniture · Office-support services · Photocopying and offset printing equipment · +1 more

The lotProcurement structure

single lot · no lot value published
Lot #1The Contracting Authority - His Majesty’s Passport Office (HMPO) - is reviewing…Planned

The Contracting Authority - His Majesty’s Passport Office (HMPO) - is reviewing technology capabilities for future document validation, scanning, categorisation and data extraction services, and to support this, HMPO is seeking input from the market to ensure that the service is delivered optimally.

This RFI focusses specifically on technology that is available to improve or optimise HMPOs ability to scan and validate identification documents, and then to categorise and extract data.

Overview of the Service:

HMPO requires its customers who apply for a new passport, a replacement passport, or a passport renewal, to send in supporting documentation (hard copies) as part of their application.

During the Document Management service, there is a requirement to:

  • Validate the authenticity of documents contained within each application;
  • Scan documents to a standard that allows for easy reading of data on documents;
  • Categorise documents into streams as defined by HMPO;
  • Extract certain data from images of documents.

This RFI focusses specifically on the technology that is available to enable to above tasks.

Delivery: UK

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Jun 2024, 11:37 BST
Last source update
3 Jun 2024, 11:37 BST
FTS notice number
2024/S 000-017128
Classification (CPV)
Administration servicesAdministration, defence and social security servicesAdministrative services of agenciesBusiness services: law, marketing, consulting, recruitment, printing and securityFiling servicesGeneral public servicesHardware consultancy servicesIT services: consulting, software development, Internet and supportMiscellaneous business and business-related servicesOffice machinery, equipment and supplies except computers, printers and furniture
+3 moreOffice-support servicesPhotocopying and offset printing equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-046cf0 Find a Tender

Publisher note: Following the publication of this PIN, an RFI questionnaire and supporting information will be launched. To participate in the RFI, suppliers must register on the Home Office eSourcing portal (JAGGAER) first, and then complete and return a Non-Disclosure Agreement (NDA). Registering for access to the RFI: The RFI and NDA will be managed electronically via the Home Office's eSourcing Portal (JAGGAER). To participate in the RFI, participants must first be registered on the eSourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link and clicking 'To register click here'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering. Once you have registered on the eSourcing Portal, you can request access to the NDA, by emailing [email protected]. Your email must clearly state the exact name that you used to register on JAGGAER. Once enabled, you should receive a link to the NDA from JAGGAER. Once you have submitted a signed NDA you will be given access to the RFI documents. For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at [email protected] or 0800 069 8630 (0800 - 1800hrs). RFI Deadline: Responses to the RFI are requested by 17:00 British Summer Time on the 28th of June 2024. These dates and times may be updated, with messages noting any changes provided via JAGGAER.

How it was run

Official notice
Submission deadline
—

Timeline

3 Jun 2024 → 7 Apr 2025 · 2 dates
  1. Notice published
    3 Jun 2024, 11:37 BST
  2. Tender notice expected
    7 Apr 2025, 00:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Home Office

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 2 Marsham Street, London, UK, SW1P 4DFContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.