Official UK procurement notice
Replacement Contract Management, Billing and Invoicing System
Authority: Connect2Framework for Umbrella Company Services to the Public Sector (Public body)
What is being bought
Published requirement descriptionThe scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements.
The replacement solution must include:
•Cloud based SaaS solution hosted in the UK
•Single Sign On using the corporate identity provider
•Multi Factor Authentication
•Role based access control
•API functionality for system integration
•Quotation creation and product configuration
•Contract creation and management
•Contract-driven billing
•Invoice processing
•Invoice validation and exception handling
•Credit notes, reversals, and rebilling
•Consolidated and advance billing
•Reporting, audit, and data export
Payments are out of scope and will continue to be performed by a separate system.
CPV: Billing system · Business transaction and personal business software package · Enterprise resource planning software package · Financial systems software package · Software implementation services · Software integration consultancy services · Software supply services · System management software development services · System management software package
The lotProcurement structure
single lot · value publishedLot #1Published value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2026, 15:28 BST
- Last source update
- 22 Sept 2026, 15:41 BST
- Award evaluation window
- Submission end – 9 Nov 2026
- Authority reference
ERP Replacement Programme- FTS notice number
2026/S 000-085539- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06d380Find a Tender
How it was run
Official notice- Submission deadline
- 6 Oct 2026, 17:00 BST
- Clarification deadline
- 29 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Access Code: 5E9765W52U
Timeline
24 Jul 2026 → 1 Feb 2027 · 8 dates- Planning notice published89 days ago24 Jul 2026, 15:28 BST
- Market engagement81 days ago31 Jul 2026, 23:59 BST
Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution..
The organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of:
•Quotation and proposal generation
•Product and pricing configuration
•Contract lifecycle management
•Purchase order generation
•Billing and invoicing
•EDI invoice processing
•Invoice validation and exception management
•Customer and supplier account management
•Reporting and analytics
•Audit, security and governance requirements
•Integration with existing corporate systems
The outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process.
________________________________________
Background
CSG currently operates a system to support quoting, contract management, billing and invoice processing activities across Procurement Services operations.
The organisation intends to replace the existing platform with a modern SaaS-based solution capable of supporting future service requirements whilst improving automation, auditability, integration and operational efficiency.
- Tender notice published41 days ago9 Sept 2026, 16:36 BST
- Latest notice published29 days ago22 Sept 2026, 15:41 BST
- Clarification questions by21 days ago29 Sept 2026, 17:00 BST
- Submission deadline14 days ago6 Oct 2026, 17:00 BST
- Today21 Oct 2026
- Award decision expected byin 20 days9 Nov 2026, 23:59 GMT
- Contract startsin 103 days1 Feb 2027
Notice history
7 events · 3 releases on Find a Tender · since 24 Jul 2026- Preliminary market engagement notice published24 Jul 2026, 15:28 BSTUK2
- Tender notice published9 Sept 2026, 16:36 BSTUK4
- Status changed to active9 Sept 2026, 16:36 BST
- Procurement method changed9 Sept 2026, 16:36 BST
- Deadline published: 6 Oct 2026, 17:00 BST9 Sept 2026, 16:36 BST
- Tender notice published22 Sept 2026, 15:41 BSTUK4
- Published value published: £600,00022 Sept 2026, 15:41 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender