Replacement Contract Management, Billing and Invoicing System

{
  "id": "070405-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-07-24T15:28:33+01:00",
  "ocid": "ocds-h6vhtk-06d380",
  "buyer": {
    "id": "GB-PPON-PYCX-4938-CCHM",
    "name": "Kent County Council trading as Procurement Services"
  },
  "tender": {
    "id": "ERP Replacement Programme",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2030-12-31T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48400000",
            "scheme": "CPV",
            "description": "Business transaction and personal business software package"
          },
          {
            "id": "48442000",
            "scheme": "CPV",
            "description": "Financial systems software package"
          },
          {
            "id": "48444100",
            "scheme": "CPV",
            "description": "Billing system"
          },
          {
            "id": "48451000",
            "scheme": "CPV",
            "description": "Enterprise resource planning software package"
          },
          {
            "id": "48781000",
            "scheme": "CPV",
            "description": "System management software package"
          },
          {
            "id": "72212781",
            "scheme": "CPV",
            "description": "System management software development services"
          },
          {
            "id": "72227000",
            "scheme": "CPV",
            "description": "Software integration consultancy services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Replacement Contract Management, Billing and Invoicing System",
    "value": {
      "currency": "GBP",
      "amountGross": 150000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution.\nThe organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of:\n•Quotation and proposal generation\n•Product and pricing configuration\n•Contract lifecycle management\n•Purchase order generation\n•Billing and invoicing\n•EDI invoice processing\n•Invoice validation and exception management\n•Customer and supplier account management\n•Reporting and analytics\n•Audit, security and governance requirements\n•Integration with existing corporate systems\nThe outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process\nFor more information about this opportunity, please visit the eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5525439GXH\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/5525439GXH",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYCX-4938-CCHM",
      "name": "Kent County Council trading as Procurement Services",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ46",
        "country": "GB",
        "locality": "West Malling",
        "postalCode": "ME19 4YT",
        "countryName": "United Kingdom",
        "streetAddress": "1 Abbey Wood Road, Kings Hill"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYCX-4938-CCHM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Jack Wells",
        "email": "jack.wells@csltd.org.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "070405-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/070405-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-07-24T15:28:33+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-31T23:59:59+01:00",
        "description": "Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution..\nThe organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of:\n•Quotation and proposal generation\n•Product and pricing configuration\n•Contract lifecycle management\n•Purchase order generation\n•Billing and invoicing\n•EDI invoice processing\n•Invoice validation and exception management\n•Customer and supplier account management\n•Reporting and analytics\n•Audit, security and governance requirements\n•Integration with existing corporate systems\nThe outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process. \n________________________________________\nBackground\nCSG currently operates a system to support quoting, contract management, billing and invoice processing activities across Procurement Services operations.\nThe organisation intends to replace the existing platform with a modern SaaS-based solution capable of supporting future service requirements whilst improving automation, auditability, integration and operational efficiency."
      }
    ]
  },
  "initiationType": "tender"
}