Official UK procurement notice
Repairs, servicing and maintenance services for short stay (homeless) housing properties
Authority: Chichester District Council (Local council)
What is being bought
Published requirement descriptionChichester District Council (the Authority) own circa 70 properties for short stay/homeless housing which require ongoing reactive maintenance and repair. Under Section 11 of the Landlord and Tenant Act 1985, local authorities are legally required to maintain the structure and exterior of their properties and ensure that installations for water, gas, electricity, sanitation, and space heating are kept in safe and proper working order. The properties that fall under this heading are detailed in the document titled 'Property Schedule'.
The Authority are seeking a suitable supplier for the provision of a maintenance and repair service to perform the service including those listed below:
- Roofing
- Carpentry and joinery
- Replacement external/communal/fire doors
- Replacement windows
- Plasterwork, floor/wall/ceiling finishes
- Painting and decorating
- Glazing
- Plumbing
- Bathroom renewals
- Domestic central heating installations
- Electrical works
- Smoke, heat and carbon monoxide detectors
- Damp proofing and fungus/beetle treatment
- Servicing and maintenance of gas‑fired heating installations
This list is not exhaustive and the full scale of the services required is listed in the National Housing Federation (NHF) Service Specification.
Site visits are offered for this project. Please select and confirm one of the two dates and times that are provided below.
Thursday 19th March 2026 - 1.30pm to 4.30pm
Monday 23rd March 2026 - 9:30am to 1pm
Slots will be allocated on a first come first serve basis, please request your slot via InTend correspondence.
Site visits will be scheduled in hourly time slots within the periods listed above. To ensure fairness and consistency, attendance will be limited to a maximum of two representatives per organisation.
Please confirm the names and roles of the staff attending the site visit when submitting your request via the InTend correspondence facility.
Following the completion of all visits, we will compile and circulate all information and queries raised to all parties.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£408,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price criterion 1 (Lot 0): Please see Annex 2 - Pricing Schedule.
- Quality criterion 1 (Lot 0): PASS/FAIL - Location - ‘An answer of ‘No’ will result in your tender being excluded and your method statement questions not being reviewed. This question does not have a weighting allocation.
- Quality criterion 2 (Lot 0): Out of Hours Support - 400 words Weighting - 4%
- Quality criterion 3 (Lot 0): Operation Service Quality Monitoring - 800 words Weighting - 9%
- Quality criterion 4 (Lot 0): Staffing - 1000 words Weighting - 9%
- Quality criterion 5 (Lot 0): Customer Care - 600 words Weighting - 7%
- Quality criterion 6 (Lot 0): Risks and Mitigations - 600 words Weighting - 7%
- Quality criterion 7 (Lot 0): Social Value and Sustainability - 500 words Weighting - 4%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jan 2026, 16:12 GMT
- Last source update
- 14 Jul 2026, 16:23 BST
- Award evaluation window
- Submission end – 10 May 2026
- Authority reference
CDC28258- FTS notice number
2026/S 000-024079- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060b87Find a Tender- Contract terms summary
Payment will be completed via Purchase Order, a PO Number will be generated and then invoiced monthly in arrears.
- Risks
Escalating price increases
Price increases will be allowed in line with consumer price indexes to ensure commercial affordability to the supplier as well as to mitigate the risk of excessive price increases to the Authority.
All prices and subsequent uplifts are in accordance with the NHF Schedule of Rates and Terms and Conditions.
Additional risks to contract performance are listed in the Key Performance Indicators (KPIs). These KPIs can be found in the document titled 'Annex 10 - NHF Form of Contract 2023 Volume 1 (e) KPI Framework'
How it was run
Official notice- Submission deadline
- 13 Apr 2026, 14:00 BST
- Clarification deadline
- 3 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 Jan 2026 → 14 Jul 2026 · 11 dates- Planning notice published272 days ago21 Jan 2026, 16:12 GMT
- Market engagement260 days ago2 Feb 2026, 23:59 GMT
Amendment to Notice: Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties – Notice Number: Notice identifier: 2026/S 000-005468
Please be advised that the document previously titled “Provision of Repairs, Servicing and Maintenance Services – Short Stay (Homeless) Housing on behalf of Chichester District Council - Market Engagement” has been retitled to “Market Engagement Questionnaire.”
All other information contained within the notice remains unchanged.
Chichester District Council (the Authority) will be tendering for the provision of a repairs, servicing and maintenance services contract for its short stay (homeless) housing portfolio. The Authority will be going out to tender using the National Housing Federation (NHF) Documents.
The following documents will be included:
- NHF Specification
- NHF Terms and Conditions
- Market Engagement Questionnaire
The proposed documents will have some Chichester project specific amendments.
The anticipated timeline for the tender process is as follows:
- Publication Date: 16/02/2026
- Closing Date: 16/03/2026
- Award Date: 21/04/2026
- Service Commencement Date: 01/06/2026
Please note: All dates are subject to change.
This market engagement aims to inform the future tender process, and the authority would appreciate your feedback on certain questions prior to tender publication. Please submit responses using the document titled 'Market Engagement Questionnaire’. Responses to this will be used to gauge levels of interest as well as feedback on the proposal and any queries arising. Any submitted feedback will be considered.
We reserve the right to amend or change all and any aspects discussed in this exercise if a decision to move to formal procurement is made. This early engagement exercise does not guarantee the tendering of any contract taking place.
Full details and additional documents are available at in-tendhost.co.uk/hampshire/aspx/Tende… ↗.
The site can be found by searching for CDC28258 - Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties - Market Engagement
If you have any issues with access, format or email addresses, please contact us via In-Tend.
- Next notice expected246 days ago16 Feb 2026, 23:59 GMT
- Tender notice published217 days ago17 Mar 2026, 13:48 GMT
- Clarification questions by200 days ago3 Apr 2026, 17:00 BST
- Submission deadline191 days ago13 Apr 2026, 14:00 BST
- Award decision expected by163 days ago10 May 2026, 23:59 BST
- Assessment summaries sent145 days ago29 May 2026, 00:00 BST
- Contract starts142 days ago1 Jun 2026, 00:00 BST
- Standstill ends133 days ago9 Jun 2026, 23:59 BST
- Latest notice published98 days ago14 Jul 2026, 16:23 BST
Notice history
11 events · 5 releases on Find a Tender · since 21 Jan 2026- Preliminary market engagement notice published21 Jan 2026, 16:12 GMTUK2
- Preliminary market engagement notice published21 Jan 2026, 16:17 GMTUK2
- Tender notice published17 Mar 2026, 13:48 GMTUK4
- Published value updated to £408,00017 Mar 2026, 13:48 GMTwas £487,600
- Status changed to active17 Mar 2026, 13:48 GMT
- Procurement method changed17 Mar 2026, 13:48 GMT
- Deadline published: 13 Apr 2026, 14:00 BST17 Mar 2026, 13:48 GMT
- Contract award notice published29 May 2026, 16:10 BSTUK6
- Status changed to complete29 May 2026, 16:10 BST
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
- Contract details notice published14 Jul 2026, 16:23 BSTUK7
Routine re-releases (5)
- 2026-01: 2 releases · 21 Jan 2026, 21 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Westons Group LTD15 Jun 2026 – 13 Jun 2029 · up to 12 Jun 2030Extensions: There is 1 contract extension with a maximum duration of 1 year and 0 month, and a value ex VAT of £ 102,000 | £408,000 | 18 May 2026 | Awarded |
Contracts
Repairs, servicing and maintenance services for short stay (homeless) housing properties · Westons Group LTD
- Signed
- 15 Jun 2026
- Value
- £408,000
- Period
- 15 Jun 2026 – 14 Jun 2029 · up to 13 Jun 2030 with extensions
- Status
- active
- Extensions
- There is 1 contract extension with a maximum duration of 1 year and 0 month, and a value ex VAT of £ 102,000
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Westons Group LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender