Repairs, servicing and maintenance services for short stay (homeless) housing properties

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    "description": "Chichester District Council (the Authority) own circa 70 properties for short stay/homeless housing which require ongoing reactive maintenance and repair. Under Section 11 of the Landlord and Tenant Act 1985, local authorities are legally required to maintain the structure and exterior of their properties and ensure that installations for water, gas, electricity, sanitation, and space heating are kept in safe and proper working order. The properties that fall under this heading are detailed in the document titled 'Property Schedule'.\nThe Authority are seeking a suitable supplier for the provision of a maintenance and repair service to perform the service including those listed below:\n• Roofing\n• Carpentry and joinery\n• Replacement external/communal/fire doors\n• Replacement windows\n• Plasterwork, floor/wall/ceiling finishes\n• Painting and decorating\n• Glazing\n• Plumbing\n• Bathroom renewals\n• Domestic central heating installations\n• Electrical works\n• Smoke, heat and carbon monoxide detectors\n• Damp proofing and fungus/beetle treatment\n• Servicing and maintenance of gas‑fired heating installations\nThis list is not exhaustive and the full scale of the services required is listed in the National Housing Federation (NHF) Service Specification.\nSite visits are offered for this project. Please select and confirm one of the two dates and times that are provided below.\nThursday 19th March 2026 - 1.30pm to 4.30pm\nMonday 23rd March 2026 - 9:30am to 1pm\nSlots will be allocated on a first come first serve basis, please request your slot via InTend correspondence.\nSite visits will be scheduled in hourly time slots within the periods listed above. To ensure fairness and consistency, attendance will be limited to a maximum of two representatives per organisation.\nPlease confirm the names and roles of the staff attending the site visit when submitting your request via the InTend correspondence facility.\nFollowing the completion of all visits, we will compile and circulate all information and queries raised to all parties.",
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    "description": "Chichester District Council (the Authority) own circa 70 properties for short stay/homeless housing which require ongoing reactive maintenance and repair. Under Section 11 of the Landlord and Tenant Act 1985, local authorities are legally required to maintain the structure and exterior of their properties and ensure that installations for water, gas, electricity, sanitation, and space heating are kept in safe and proper working order. The properties that fall under this heading are detailed in the document titled 'Property Schedule'.\nThe Authority are seeking a suitable supplier for the provision of a maintenance and repair service to perform the service including those listed below:\n• Roofing\n• Carpentry and joinery\n• Replacement external/communal/fire doors\n• Replacement windows\n• Plasterwork, floor/wall/ceiling finishes\n• Painting and decorating\n• Glazing\n• Plumbing\n• Bathroom renewals\n• Domestic central heating installations\n• Electrical works\n• Smoke, heat and carbon monoxide detectors\n• Damp proofing and fungus/beetle treatment\n• Servicing and maintenance of gas‑fired heating installations\nThis list is not exhaustive and the full scale of the services required is listed in the National Housing Federation (NHF) Service Specification.\nSite visits are offered for this project. Please select and confirm one of the two dates and times that are provided below.\nThursday 19th March 2026 - 1.30pm to 4.30pm\nMonday 23rd March 2026 - 9:30am to 1pm\nSlots will be allocated on a first come first serve basis, please request your slot via InTend correspondence.\nSite visits will be scheduled in hourly time slots within the periods listed above. To ensure fairness and consistency, attendance will be limited to a maximum of two representatives per organisation.\nPlease confirm the names and roles of the staff attending the site visit when submitting your request via the InTend correspondence facility.\nFollowing the completion of all visits, we will compile and circulate all information and queries raised to all parties.",
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{
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  "date": "2026-01-21T16:17:46Z",
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    "description": "In 2023, Chichester District Council (the Authority) tendered for the provision of a repairs and maintenance service for its short-stay homelessness accommodation portfolio (approximate value £80,000 per annum). The contract was awarded to Mountjoy and commenced on 1 September 2023, with an intended minimum term of three years.\nOn 1 September 2025, the current supplier served the Authority with the required nine months’ notice to terminate the agreement and intends to end the contract on 31st May 2026.\nThe Authority sought legal advice and confirmed that a new procurement process will be required to retender this service.",
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  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "005473-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/005473-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-21T16:17:46Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-02T23:59:59+00:00",
        "description": "Amendment to Notice: Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties – Notice Number: Notice identifier: 2026/S 000-005468\nPlease be advised that the document previously titled “Provision of Repairs, Servicing and Maintenance Services – Short Stay (Homeless) Housing on behalf of Chichester District Council - Market Engagement” has been retitled to “Market Engagement Questionnaire.”\nAll other information contained within the notice remains unchanged.\nChichester District Council (the Authority) will be tendering for the provision of a repairs, servicing and maintenance services contract for its short stay (homeless) housing portfolio. The Authority will be going out to tender using the National Housing Federation (NHF) Documents.\nThe following documents will be included:\n• NHF Specification\n• NHF Terms and Conditions\n• Market Engagement Questionnaire\nThe proposed documents will have some Chichester project specific amendments.\nThe anticipated timeline for the tender process is as follows:\n• Publication Date: 16/02/2026\n• Closing Date: 16/03/2026\n• Award Date: 21/04/2026\n• Service Commencement Date: 01/06/2026\nPlease note: All dates are subject to change.\nThis market engagement aims to inform the future tender process, and the authority would appreciate your feedback on certain questions prior to tender publication. Please submit responses using the document titled 'Market Engagement Questionnaire’. Responses to this will be used to gauge levels of interest as well as feedback on the proposal and any queries arising. Any submitted feedback will be considered.\nWe reserve the right to amend or change all and any aspects discussed in this exercise if a decision to move to formal procurement is made. This early engagement exercise does not guarantee the tendering of any contract taking place.\nFull details and additional documents are available at https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current.\nThe site can be found by searching for CDC28258 - Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties - Market Engagement\nIf you have any issues with access, format or email addresses, please contact us via In-Tend."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "005468-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-21T16:12:58Z",
  "ocid": "ocds-h6vhtk-060b87",
  "buyer": {
    "id": "GB-PPON-PPQN-9484-RJRD",
    "name": "Chichester District Council"
  },
  "tender": {
    "id": "CDC28258",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00",
          "maxExtentDate": "2030-05-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          }
        ]
      }
    ],
    "title": "Repairs, servicing and maintenance services for short stay (homeless) housing properties",
    "value": {
      "amount": 487600,
      "currency": "GBP",
      "amountGross": 585120
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "In 2023, Chichester District Council (the Authority) tendered for the provision of a repairs and maintenance service for its short-stay homelessness accommodation portfolio (approximate value £80,000 per annum). The contract was awarded to Mountjoy and commenced on 1 September 2023, with an intended minimum term of three years.\nOn 1 September 2025, Mountjoy served the Authority with the required nine months’ notice to terminate the agreement and intends to end the contract on 31st May 2026.\nThe suppliers reason for serving notice was as follows – taken from their termination letter:\n‘the contract is simply no longer commercially viable for us and forthcoming operational changes will make it extremely difficult for us to provide the high level of service to which you have become accustomed.’\nThe Authority sought legal advice and confirmed that a new procurement process will be required to retender this service.",
    "communication": {
      "futureNoticeDate": "2026-02-16T23:59:59+00:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PPQN-9484-RJRD",
      "name": "Chichester District Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ27",
        "country": "GB",
        "locality": "Chichester  ",
        "postalCode": "PO19 1TY",
        "countryName": "United Kingdom",
        "streetAddress": "1 East Pallant, "
      },
      "details": {
        "url": "https://www.chichester.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PPQN-9484-RJRD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "strategic.procurement@hants.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "005468-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/005468-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-21T16:12:58Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-02T23:59:59+00:00",
        "description": "Chichester District Council (the Authority) will be tendering for the provision of a repairs, servicing and maintenance services contract for its short stay (homeless) housing portfolio. The Authority will be going out to tender using the National Housing Federation (NHF) Documents.\nThe following documents will be included:\n• NHF Specification\n• NHF Terms and Conditions\n• Provision of Repairs, Servicing and Maintenance Services – Short Stay (Homeless) Housing on behalf of Chichester District Council - Market Engagement\nThe proposed documents will have some Chichester project specific amendments.\nThe anticipated timeline for the tender process is as follows:\n• Publication Date: 16/02/2026\n• Closing Date: 16/03/2026\n• Award Date: 21/04/2026\n• Service Commencement Date: 01/06/2026\nPlease note: All dates are subject to change.\nThis market engagement aims to inform the future tender process, and the authority would appreciate your feedback on certain questions prior to tender publication. Please submit responses using the document titled 'Provision of Repairs, Servicing and Maintenance Services – Short Stay (Homeless) Housing on behalf of Chichester District Council - Market Engagement'. Responses to this will be used to gauge levels of interest as well as feedback on the proposal and any queries arising. Any submitted feedback will be considered.\nWe reserve the right to amend or change all and any aspects discussed in this exercise if a decision to move to formal procurement is made. This early engagement exercise does not guarantee the tendering of any contract taking place.\nFull details and additional documents are available at https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current.\nThe site can be found by searching for CDC28258 - Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties - Market Engagement\nIf you have any issues with access, format or email addresses, please contact us via In-Tend."
      }
    ]
  },
  "initiationType": "tender"
}