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Published 26 May 2023, 11:28 BST

Official UK procurement notice

Repairs & Maintenance and Voids Framework 2023 - 2027

Official notice

Authority: Shettleston Housing Association Ltd (Housing)

Framework agreement10 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM82)
Framework ceiling (notional)£2,780,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 7 Aug 2023awarded 16 Oct 2023
Lots 10see the lot list below

What is being bought10 lots · detail below

Published requirement description

Award of the R&M and Voids Framework.

It should be noted that Shettleston HA have an inhouse team of operatives (Upkeep) and this framework is to supplement the existing inhouse team.

  • Recurrence: All as stated in the ITT

CPV: Repair and maintenance services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 9 lots · 28 suppliers appointed

Lots and requirements (10)Procurement structure

10 lots · no lot values published · same evaluation weights on every lot
Lot #1ElectricalCancelledRenewal

Lot 1 Electrical Works

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2PlumbingCancelledRenewal

Lot 2 Plumbing Works

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3JoineryCancelledRenewal

Lot 3 Joinery Works

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #4VentilationCancelledRenewal

Lot 4 Ventilation Works

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #5Door Entry & Digital & Aerial TV RepairsCancelledRenewal

Lot 5 Door Entry & Digital & Aerial TV Repairs

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #6Underground DrainageCancelledRenewal

Lot 6 Underground Drainage

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #7Glazing & Window RepairsCancelledRenewal

Lot 7 Glazing & Window Repairs

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #8Roughcasting / PlasteringCancelledRenewal

Lot 8 Roughcasting / Plastering

Non Award Additional information: Non Award

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #9Roofing / General Builders WorkCancelledRenewal

Lot 9 Roofing / General Builders Work

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #10Stonework RepairsCancelledRenewal

Lot 10 Stonework Repairs

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Published award criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Lot distribution rule: Restriction on lots is outlined in the ITT, in page 3 under Restriction on Number of Contractors for the Lots
Conditions of participation2
  • Suitability

    All as stated in the ITT

  • Technical & professional ability

    All as stated in the ITT

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Repairs & Maintenance and Voids Framework 2023 - 2027” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · All as stated in the ITT
First published
26 May 2023, 11:28 BST
Last source update
24 Nov 2023, 08:42 GMT
Award evaluation window
7 Aug 2023 – …
FTS notice number
2023/S 000-034756
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-03cfbe Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See KPIs attached with this notice

Publisher note: (SC Ref:751384)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
7 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Aug 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

30 Jun 2023 → 24 Nov 2023 · 4 dates
  1. Next notice expected
    30 Jun 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    7 Aug 2023, 12:00 BST
  3. Bids opened
    7 Aug 2023, 12:00 BST
  4. Notice published
    24 Nov 2023, 08:42 GMT

Notice history

4 events · 3 releases on Find a Tender · since 7 Jul 2023
  1. Status changed to active
    7 Jul 2023, 15:12 BST
  2. Procurement method changed
    7 Jul 2023, 15:12 BST
  3. Deadline published: 7 Aug 2023, 12:00 BST
    7 Jul 2023, 15:12 BST
  4. Status changed to complete
    24 Nov 2023, 08:42 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 28admitted to the panel · see the list ↓
Bids received 66 from SMEs · busiest of 9 lots
Contracts signed 9latest 16 Oct 2023

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Joinery

    Signed
    16 Oct 2023
    Value
    £25,000
    Status
    active

  • Plumbing

    Signed
    16 Oct 2023
    Value
    £185,000
    Status
    active

  • Ventilation

    Signed
    16 Oct 2023
    Value
    £30,000
    Status
    active

  • Door Entry & Digital & Aerial TV Repairs

    Signed
    16 Oct 2023
    Value
    £70,000
    Status
    active

  • Underground Drainage

    Signed
    16 Oct 2023
    Value
    £40,000
    Status
    active

  • Glazing & Window Repairs

    Signed
    16 Oct 2023
    Value
    £75,000
    Status
    active

  • Roofing / General Builders Work

    Signed
    16 Oct 2023
    Value
    £50,000
    Status
    active

  • Stonework Repairs

    Signed
    16 Oct 2023
    Value
    £80,000
    Status
    active

  • Electrical

    Signed
    16 Oct 2023
    Value
    £100,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Electrical6bids · 6 electronic6——
2 · Plumbing5bids · 5 electronic5——
3 · Joinery6bids · 6 electronic6——
4 · Ventilation3bids · 3 electronic3——
5 · Door Entry & Digital & Aerial TV Repairs3bids · 3 electronic3——
6 · Underground Drainage6bids · 6 electronic6——
7 · Glazing & Window Repairs2bids · 2 electronic2——
9 · Roofing / General Builders Work4bids · 4 electronic4——
10 · Stonework Repairs3bids · 3 electronic3——

Contracting authority & participating public bodies

Shettleston Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities Helen McGregor House, 65 Pettigrew Street, Glasgow, Scotland, G32 7XRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Framework contractors & participating bidders

28 commercial parties on the notice
Show 18 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria