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Published 20 Dec 2022, 11:18 GMT

Official UK procurement notice

Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreementServicesNegotiated without publication of a contract notice
Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG21)South West (UKK13)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 31 May 2024

What is being bought

Published requirement description

The Ministry of Defence (the Authority) has awarded a Single Source Contract with Ultra PCS Limited with a duration of 7 years for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies. Please note, this notice announces a Contract Award for the purposes of transparency only and is not a request for expressions of interest.

The requirement was advertised on behalf of the Authority on the Defence Sourcing Portal (DSP) and

Find-a-Tender dated 20th December 2022 reference 2022/S 000-035988 under Contract Number IRM21/7570.

Please note, Babcock Land Defence Limited is acting as agent on behalf of the Ministry of Defence, in the first instance interested parties may contact Babcock with queries relating to this procurement.

CPV: Maintenance and repair services · Repair and maintenance services of military electronic systems

How this framework works

From the published notice
Bids received
1 bids received · 2 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Babcock Land Defence Limited, acting as agent to the UK Ministry of Defence, intends…

Babcock Land Defence Limited, acting as agent to the UK Ministry of Defence, intends to negotiate a Single Source Contract with Ultra Precision Control Systems for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.

It is considered that this contract placement can be placed using the Negotiated Procedure Without Prior Publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons because;

a. Ultra Precision Control Systems, who are the original equipment manufacturer and the Design Authority hold all design drawings/information, technical specifications and technical expertise and Special Tooling and Test Equipment required.

b. Due to the interoperability requirements of the equipment, the repair and refurbishment cannot be undertaken without access to the OEM and Design Authority technical documentation, which is not available to third parties, no other party at this current time would be able to support this requirement.

Delivery: South West

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Lowest price
What this means for your bid
  • “Repair and Refurbishment of Optical Electrical and Electronic…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated without publication of a contract notice
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Dec 2022, 11:18 GMT
Last source update
20 Jun 2024, 15:36 BST
Authority reference
IRM21/7570
FTS notice number
2024/S 000-019073
Classification (CPV)
Maintenance and repair servicesRepair and maintenance services of military electronic systems
Delivery area
West Midlands (UKG21)South West (UKK13)
Official registry OCID
ocds-h6vhtk-0392bf Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

The Ministry of Defence (the Authority) has awarded a Single Source Contract with Ultra PCS Limited for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.

It is considered that this contract placement can be placed using the Negotiated Procedure Without Prior Publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons because;

a. Ultra Precision Control Systems, who are the original equipment manufacturer and the Design Authority hold all design drawings/information, technical specifications and technical expertise and Special Tooling and Test Equipment required.

b. Due to the interoperability requirements of the equipment, the repair and refurbishment cannot be undertaken without access to the OEM and Design Authority technical documentation, which is not available to third parties, no other party at this current time would be able to support this requirement.

This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that UK Ministry of Defence has awarded a single source 7 year framework agreement with the named supplier and this notice is published for reasons of transparency only.

Please note, Babcock Land Defence Limited is acting as agent on behalf of the Ministry of Defence, in the first instance interested parties may contact Babcock with queries relating to this procurement.

Publisher note: This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that UK Ministry of Defence is to negotiate a single source 7 year framework agreement with the named supplier and this notice is published for reasons of transparency only.

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    20 Jun 2024, 15:36 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 1
Contracts signed 2latest 31 May 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 019073-2024-IRM21/7570-1

    Signed
    31 May 2024
    Value
    £4,950,000
    Status
    active

  • Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.

    Signed
    19 Dec 2022
    Value
    £3,900,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence I&RM Procurement Repair Team, Babcock Land Defence Limited, Building B15, MOD Donnington, Telford, TF2 8JTContact name, email

Dispute resolution & review bodies

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.