Official UK procurement notice
Rent Smart Wales Training Provider
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionThis notice is to inform the market of the outcome of the tender process of finding a Training Provider for Rent Smart Wales.
The training provider must
deliver classroom-based training to landlords and agents
across the whole of Wales that meets the requirements for a
licence (‘complete’ licensing training). There must also be the
opportunity for the training to be delivered in a virtual
classroom environment and in rare circumstances in a home
setting for people with additional needs.The trainer must:- Be
available to deliver the training during weekdays, weekends
and evenings depending on demand.- Take all required
paperwork to a classroom venue so that each delegate has a
copy of the presentation, a test and a feedback form.- Be
able to provide classroom and home-based training across
the whole of Wales.- Deliver the course content agreed with
Rent Smart Wales- Provide handouts, made available in both
English and Welsh depending on the delegates’
requirements. Handouts must be presented to landlords and
agents to further aid home learning. An electronic version can
be provided if requested.- Provide additional information to
delegates such as where to download relevant additional
information.- Provide each classroom delegate with a
multiple-choice test paper (unless the course is a CPD
course that does not need an assessment) and ensure it is
completed in fair conditions, whilst also providing the
necessary support to people with accessibility requirements.-
Be available for delegate arrival 30 minutes prior to
classroom based courses commencing.
- The authority expects to re-tender this requirement around 1 Oct 2033, 23:59 BST.
CPV: Adult and other education services · Higher education services · Real estate services · Training services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£739,200
- Economic & financial standing
Legal and financial capacity conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
- Technical & professional ability
Technical ability conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Community Well Being Benefits: 10%
- Price: 60%
Published award criteria (3)
- Price
- Quality
- Community Well Being Benefits
- Economic & financial standing
Legal and financial capacity conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
- Technical & professional ability
Technical ability conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Oct 2033
- First published
- 16 Sept 2025, 11:40 BST
- Last source update
- 28 Jan 2026, 12:31 GMT
- Award evaluation window
- Submission end – 16 Dec 2025
- Authority reference
ERFX1008683- FTS notice number
2025/S 000-067202- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059b21Find a Tender
How it was run
Official notice- Submission deadline
- 21 Nov 2025, 12:00 GMT
- Clarification deadline
- 13 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Tenders must be submitted through Proactis - supplierlive.proactisp2p.com ↗
Reference Number: ERFX1008683
The Contracting Authority reserves the right to appoint the second highest Tenderer in the event of one of the awarded suppliers initially being appointed being excluded or withdrawing from the process.
Timeline
16 Sept 2025 → 6 Feb 2026 · 10 dates- Planning notice published16 Sept 2025, 11:40 BST
- Market engagement392 days ago29 Sept 2025, 23:59 BST
Cardiff Council and Rent Smart Wales are undertaking a market engagement exercise to gauge the level of interest from potential training providers who may be able to deliver classroom-based training to landlords and agents across Wales in line with Rent Smart Wales requirements.
This is an opportunity for us to understand the capacity within the market to deliver training through classroom and home-based sessions, with flexibility to accommodate both weekday and evening delivery. Providers expressing interest should note that delivery may also include the provision of learning materials in accessible formats and the ability to support a range of delegate needs.
- Tender notice published371 days ago21 Oct 2025, 16:04 BST
- Clarification questions by348 days ago13 Nov 2025, 12:00 GMT
- Submission deadline340 days ago21 Nov 2025, 12:00 GMT
- Award decision expected by314 days ago16 Dec 2025, 23:59 GMT
- Contract starts298 days ago2 Jan 2026
- Assessment summaries sent272 days ago28 Jan 2026
- Latest notice published272 days ago28 Jan 2026, 12:31 GMT
- Standstill ends262 days ago6 Feb 2026, 23:59 GMT
Notice history
8 events · 3 releases on Find a Tender · since 16 Sept 2025- Preliminary market engagement notice published16 Sept 2025, 11:40 BSTUK2
- Tender notice published21 Oct 2025, 16:04 BSTUK4
- Status changed to active21 Oct 2025, 16:04 BST
- Procurement method changed21 Oct 2025, 16:04 BST
- Deadline published: 21 Nov 2025, 12:00 GMT21 Oct 2025, 16:04 BST
- Contract award notice published28 Jan 2026, 12:31 GMTUK6
- Status changed to complete28 Jan 2026, 12:31 GMT
- Contract signature expected1 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Training for ProfessionalsRent Smart Wales Training Provider 20252 Mar 2026 – 1 Mar 2031 · up to 1 Mar 2034Extensions: 3 x 12 months extensions | £1,047,040 | 28 Jan 2026standstill to 6 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Training for ProfessionalsAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender