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Published 7 Dec 2022, 15:28 GMT

Official UK procurement notice

Remotely Piloted Aircraft Systems

Official notice

Authority: Scottish Police Authority (Central government)

GoodsOpen procedure
Budget not disclosedValue not published
Submissions closed 12 Jan 2023

What is being bought

Published requirement description

The Scottish Police Authority require an estimated 5 new RPA Systems over a four year (with option to extend) period with servicing and maintenance included. Further detail is within the ITT.

CPV: Security, fire-fighting, police and defence equipment

The lotProcurement structure

single lot · no lot value published
Lot #1Purchase, servicing and maintenance of RPAS’sRenewal

Purchase, servicing and maintenance of RPAS’s.

The Scottish Police Authority require an estimated 5 new RPA Systems over a four year (with option to extend) period with servicing and maintenance included. Further detail is within the ITT.

Delivery: Scotland
Extensions: option to purchase newer models if required over the course of the contract. · 1 x extension of 12 months (included in the 60 month duration).Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • quality/technical: 60%
  • cost: 40%
Published award criteria (2)
  • quality/technical: 60
  • cost: 40
Conditions of participation3
  • Suitability

    ESPD Question 4A.1 Trade Registers

    It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.

    Tenderers within the UK must confirm if they are registered under Companies House within this question.

    If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

  • Economic & financial standing

    It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract indicated below:

    ESPD Question 4B5 Insurances

    Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

    Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.

    Product Liability Insurance = 5 million GBP in respect of each claim and in the aggregate. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.

    Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

    ESPD Question 4B6 Financial Standing:

    The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the A…

  • Technical & professional ability

    Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.

    The below requirements will be requested during the tender process:

    ESPD Question 4C.1.2 Technical and Professional Ability

    With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Dec 2022, 15:28 GMT
Last source update
7 Dec 2022, 15:28 GMT
Award evaluation window
12 Jan 2023 – …
Authority reference
Proc 22-1977
FTS notice number
2022/S 000-034663
Classification (CPV)
Security, fire-fighting, police and defence equipment
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-038b7f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

KPI's are set out and will be monitored during the contract. Details of the KPI's can be found in the ITT.

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23054. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:716095)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Submission deadline
12 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
12 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Dec 2022 → 31 Mar 2023 · 4 dates
  1. Notice published
    7 Dec 2022, 15:28 GMT
  2. Submission deadline
    12 Jan 2023, 12:00 GMT
  3. Bids opened
    12 Jan 2023, 12:00 GMT
  4. Bids must remain valid until
    31 Mar 2023, 23:59 BST

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawPublic order and safety 1 Pacific Quay, 2nd Floor, Glasgow, Scotland, G51 1DZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.