Official UK procurement notice
Remarkable Autism Cleaning Tender 2025
Authority: RPJ3 Group (Public body)
What is being bought
Published requirement descriptionThis cleaning tender process is targeted to have a cleaning contract in place to commence on 01/09/25. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). Following the analysis of PSQ’s the selected bidders will be invited to attend a site survey and tender briefing initially planned for late-April 2025. Tender response deadline is planned as late-May 2025, and it is envisaged that interviews will take place in mid-June 2025. This tender process is targeted to have a cleaning contract in place to commence in September 2025 for Wargrave House School, Ascent College, the charity central office and small hub building. Please note that this process covers all cleaning services within The Remarkable Autism Charity Schools, colleges and offices with full tender costings and proposals for the Charity for a contract start in September 2025. These details will be further explained in the Tender documents. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the charity management team. Labour resource and relief cover is very important and will be a key element within the PSQ document.
The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of the charity are supported.
We have set a minimum Employer's (Compulsory) Liability Insurance of 10 000 000 GBP, a Minimum Public Liability Insurance at 5 000 000 GBP, a minimum Professional Indemnity Insurance of 1,000,000 GBP and a minimum Product Liability Insurance of 5,000,000 GBP. The contract will be for 3 years with the opportunity to extend for further +1+1 periods (5 years in total).
- How the procedure runs: The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.
- No preliminary market engagement: Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,000,000
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Condition of participationshortlisting
A PSQ document is completed by interested suppliers, this is scored and the highest scoring suppliers will be invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Tender Submission: 45%
- Financial Tender Submission: 55%
Published award criteria (2)
- Qualitative Tender Submission: 9 scoring qualitative schedules require responding to
- Financial Tender Submission: 6 financial schedules require completion, providing a fixed price annual cost
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Condition of participationshortlisting
A PSQ document is completed by interested suppliers, this is scored and the highest scoring suppliers will be invited to tender.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Mar 2025, 13:17 GMT
- Last source update
- 14 Mar 2025, 13:17 GMT
- Award evaluation window
- Submission end – 19 Jun 2025
- FTS notice number
2025/S 000-009438- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ed4cFind a Tender
- How it runs
The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.
How it was run
Official notice- Requests to participate (first stage)
- 8 Apr 2025, 12:00 BST
- Submission deadline
- 8 Apr 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
www.mytenders.co.uk ↗ via the secure post box
Timeline
14 Mar 2025 → 1 Sept 2025 · 4 dates- Tender notice published14 Mar 2025, 13:17 GMT
- Submission deadline8 Apr 2025, 12:00 BST
- Award decision expected by19 Jun 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Mar 2025, 13:17 GMTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- RPJ3 Group LimitedProcuring entityRPJ3 Group will manage the procurement process on behalf of Remarkable Autism
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications PSQ Document for the Remarkable Autism Cleaning Tender 2025
- Bidding documents and specificationsAccess: Full tender documents will be provided to successful suppliers after the PSQ scoring has been completed.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender