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Official procurement procedure

Rehosting Partner for Stanage Data Centre

Computer facilities management services
Data storage services
North West (UKD)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UNIVERSITY OF SHEFFIELD: "Rehosting Partner for Stanage Data Centre". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUNIVERSITY OF SHEFFIELDScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: UNIVERSITY OF SHEFFIELD
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for UNIVERSITY OF SHEFFIELD. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.7Bids / Report
70.4% of reports have one bid
Supplier ConcentrationHigh Concentration
LOOP TECHNOLOGY LIMITEDTop vendor: 74.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 66 active published awards; 54 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
LOOP TECHNOLOGY LIMITED1 win£399,043
COMPOSITE INTEGRATION LTD1 win£135,445
Procedure terms
Contracting AuthorityUNIVERSITY OF SHEFFIELD
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published7 Apr 2025, 11:50 BST
Last source update7 Apr 2025, 11:50 BST
Recurring procurementNot published
ClassificationComputer facilities management services, Data storage services
Delivery area
North West (UKD)
OCIDocds-h6vhtk-04fdf2
What is being bought
As a result of growing demand for data storage to support existing and new research projects, the University has concluded an exercise to identify a suitable data centre partner to provide reliable hosting services and expanded hosting capacity. This requirement was fulfilled under the NHSSBS Digital Workplace Solutions Framework Agreement.
What changed
From the official release history
  1. Status changed to complete
    7 Apr 2025, 11:50 BST
  2. Official notice release published
    7 Apr 2025, 11:50 BST
  3. Buyer information updated
    7 Apr 2025, 11:50 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The University has identified a supplier for the provision of secure, scalable data storage and hosting services as well as the ability to provide ad hoc services as needed. The selected supplier was awarded through the NHSSBS Digital Workplace Services Framework Agreement.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    7 Apr 2025, 11:50 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 27 Mar 2025, 00:00 GMT · £2,939,430
Commercial outcome and competition
Awards
SOFTCAT PLC
Not published · Not published · active
Contracts
Contract
£2,939,430 · signed 27 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

UNIVERSITY OF SHEFFIELD

Contracting authority GB-COH-RC000667
View buyer profile

  • UNIVERSITY OF SHEFFIELD
    buyer

    GB-COH: RC000667
    Firth Court, Western Bank, Sheffield, UKE32, S102TN
    s.t.arinda@sheffield.ac.uk

  • Softcat PLC
    supplier

    GB-COH: 02174990
    Marlow, UKJ1, SL7 1LW

  • The University of Sheffield
    reviewBody

    Sheffield
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe decision to award this contract is lawful as it was carried out through the NHS SBS Digital Workplace Framework an established, fully PCR-compliant route. This framework permits direct awards to approved suppliers, and Softcat was selected from the list of awarded suppliers. Using this framework allowed us to act quickly and efficiently, without the delays and risks associated with running a full open tender. Given the scale and urgency of the project, as well as the pre-existing relationship with both Softcat and the incumbent hosting provider, this route ensured best value and full legal compliance. Maintaining continuity with our existing supplier was critical. The data centre supports vital research infrastructure, and any disruption could have seriously impacted ongoing academic and critical research activities. Moving to a new provider would have meant relocating sensitive equipment, a process made even more challenging by the current state of the ageing cabling, which poses risks of downtime or failure during a move. The incumbent supplier not only offered continuity and familiarity but also responded to our new requirement for expanded hosting capacity by offering additional space within the data centre. This, along with favourable discounted rates and an aligned approach to the university's long-term objectives, made staying with the current supplier the most practical and value-driven choice.