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Published 4 Nov 2025, 16:38 GMT

Official UK procurement notice

Regent Theatre Auditorium Lighting

Official notice

Authority: Ipswich Borough Council (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: East of England (UKH14)
Published estimate£32,000≈ £32k / year · £40,000 inc. VAT13.2% below published estimate
Submissions closed 17 Nov 2025awarded 21 Nov 2025
Awarded to Flashlight Ltd
Contract term 1 yrends 5 Dec 2026 · up to 5 Dec 2027 with extensions · starts 5 Dec 2025

What is being bought

Published requirement description

Ipswich Borough Council are currently out to tender for the provision of auditorium lighting for the Regent Theatre.

This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.

The deadline date for submissions of the tender is 11:00am 17 November 2025. Please note late returns will NOT be permitted.

The deadline for clarification questions is 11:00am 11 November 2025 which must be generated via the correspondence option on the website

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Lighting equipment and electric lamps · Parts of lamps and lighting equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrPublished value£32,000
Contract period: 5 Dec 2025 – 5 Dec 2026 (1 yr) · up to 5 Dec 2027 with extensionsValue: £32,000 exc. VAT · £40,000 inc. VAT
Delivery: East of England
Extensions: 12 months
31000000 Electrical machinery, apparatus, equipment and consumables; lighting31500000 Lighting equipment and electric lamps31530000 Parts of lamps and lighting equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 100% price only

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Nov 2025, 16:38 GMT
Last source update
18 Dec 2025, 13:34 GMT
Authority reference
IBC/19667
FTS notice number
2025/S 000-071024
Latest notice
Contract details notice (UK7)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingLighting equipment and electric lampsParts of lamps and lighting equipment
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-05da5b Find a Tender

How it was run

Official notice
Submission deadline
17 Nov 2025, 11:00 GMT
Clarification deadline
11 Nov 2025, 11:00 GMT
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

4 Nov 2025 → 18 Dec 2025 · 5 dates
  1. Tender notice published355 days ago
    4 Nov 2025, 16:38 GMT
  2. Clarification questions by348 days ago
    11 Nov 2025, 11:00 GMT
  3. Submission deadline342 days ago
    17 Nov 2025, 11:00 GMT
  4. Contract starts324 days ago
    5 Dec 2025
  5. Latest notice published311 days ago
    18 Dec 2025, 13:34 GMT

Notice history

3 events · 2 releases on Find a Tender · since 4 Nov 2025
  1. Tender notice published
    4 Nov 2025, 16:38 GMT
    UK4
  2. Contract details notice published
    18 Dec 2025, 13:34 GMT
    UK7
  3. Status changed to complete
    18 Dec 2025, 13:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £27,7911 contract exc. VAT
Contracts signed 1latest 21 Nov 2025
Awarded toValueDateStatus
Flashlight Ltd£27,791 †—Awarded

Contracts

  • Contract 1 · Flashlight Ltd

    Signed
    21 Nov 2025
    Value
    £27,791
    Period
    21 Nov 2025 – 20 Nov 2026
    Status
    active

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Flashlight LtdAwarded supplierGB-COH: 04484582 Centauri House Hillbottom Road Sands Industrial Estate, HEYWOOD, North West, OL10 2RQContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender