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Find a TenderAwardedContract details notice
Published 8 Aug 2025, 13:52 BST

Official UK procurement notice

RMBC - ZC - Refurbishment of The Civic Centre

Official notice

Authority: Runnymede Borough Council (Local council)

WorksBelow threshold - open competitionBelow threshold
Sectors: Construction & Civil Engineering (45) Delivery: Delivery location not published
Published estimate£1,700,000£2,040,000 inc. VAT23.4% above published estimate
Submissions closed 12 Sept 2025awarded 21 Jan 2026
Awarded to M & J GROUP (CONSTRUCTION & ROOFING) LTD
Contract term 8 moends 31 Jul 2026 · starts 1 Dec 2025

What is being bought

Published requirement description

The Council wishes to appoint one main contractor to undertake the design and subsequent renewal of the following life expired components at their Civic Centre Offices in Addlestone – Roof Renewal, BMS, HVAC, Window Mechanism, Fire Alarm Replacement, Internal decorations, Solar/carbon and energy improvements. The Council have procured a roof and M&E survey and as a result of these surveys, performance specifications have been prepared which are included for pricing within this tender package. The appointed contractor is expected to progress the designs included in the performance specifications through the remaining RIBA Stages.

CPV: Building construction work · Construction work · Refurbishment work

The lotProcurement structure

single lot · value published
Lot #1Awarded 8 moPublished value£1,700,000
Contract period: 1 Dec 2025 – 31 Jul 2026 (8 mo)Value: £1,700,000 exc. VAT · £2,040,000 inc. VAT
45000000 Construction work45210000 Building construction work45453100 Refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality - 60% Price - 40% See ITT document for full evaluation and award criteria

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Aug 2025, 13:52 BST
Last source update
2 Sept 2026, 13:26 BST
Authority reference
RMBC - 038603
FTS notice number
2025/S 000-047279
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building construction workConstruction workRefurbishment work
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058432 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
12 Sept 2025, 12:00 BST
Clarification deadline
29 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/seshared/home ↗

Timeline

8 Aug 2025 → 2 Sept 2026 · 5 dates
  1. Tender notice published
    8 Aug 2025, 13:52 BST
  2. Clarification questions by
    29 Aug 2025, 12:00 BST
  3. Submission deadline
    12 Sept 2025, 12:00 BST
  4. Contract starts326 days ago
    1 Dec 2025
  5. Latest notice published50 days ago
    2 Sept 2026, 13:26 BST

Notice history

6 events · 4 releases on Find a Tender · since 8 Aug 2025
  1. Tender notice published
    8 Aug 2025, 13:52 BST
    UK4
  2. Contract award notice published
    21 Jan 2026, 09:42 GMT
    UK6
  3. Status changed to complete
    21 Jan 2026, 09:42 GMT
  4. Contract award notice published
    21 Jan 2026, 09:43 GMT
    UK6
  5. Contract signature expected
    27 Feb 2026, 23:59 GMT
    scheduled
  6. Contract details notice published
    2 Sept 2026, 13:26 BST
    UK7
Routine re-releases (4)
  • 2025-08: 1 release · 8 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,097,3611 award exc. VAT
Bids received 5
Contracts signed 1latest 26 Aug 2026
Awarded toValueDateStatus
M & J GROUP (CONSTRUCTION & ROOFING) LTDSMERefurbishment of The Civic Centre2 Mar 2026 – 28 Sept 2026Amended: Amended decision date from 15th Jan to 21st Jan.£2,097,36121 Jan 2026Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 7 at stage one00—

Contracting authority & participating public bodies

Runnymede Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPBH-5756-NPJG Civic Centre, Station Road, Addlestone, South East, KT15 2AHContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • M&J Group LimitedAwarded supplierGB-COH: 01371473 M&J Group Hammond Road, Elms Farm Industrial Estate, Bedford, East of England, MK41 0UDContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender