Find a TenderAwardedContract award notice
Published 26 Sept 2025, 08:39 BST

Official UK procurement notice

Refuge and Community Support Services Lot 1 - 4

Official notice

Authority: Cardiff Council (Central government)

4 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£12,990,000total for 4 lots · £15,588,000 inc. VAT · 1 value update
Submissions closed 15 May 2026awarded 27 Aug 2026
Awarded to Llamau, Codi Group Ltd4 awards
Contract term 5 yrsends 30 Sept 2031 · up to 30 Sept 2032 with extensions · starts 1 Oct 2026

What is being bought4 lots · detail below

Published requirement description

Lot 1 Advice and Prevention Service

Provides specialist advice, information, prevention and early intervention to women experiencing or at risk of VAWDASV, delivered primarily via a One Stop Shop and in the community. Focuses on preventing escalation, offering triage/ intake, signposting and safety planning.

Lot 2 - Accommodation and Support Service

Delivers safe accommodation (minimum of 57 units) plus wrap around support for women and their children fleeing or experiencing VAWDASV.

Lot 3 - Children and Young People Service

Provides therapeutic and age appropriate support to children and Young people who have experienced or witnesses VAWDASV.

Lot 4 - Male Victim Service

Offers specialist advice, support and safe accommodation for men experiencing VAWDASV. Includes therapeutic interventions and community support aimed at preventing escalation, reducing homelessness, and enhacing safety and recovery for male victims, connects into the whole system model alongside wider statutory and specialist services.

CPV: Health and social work services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£12,990,000 together) · same evaluation weights on every lot
Lot #1Advice and PreventionAwardedRenewal 5 yrsSMEVCSEPublished value£5,880,000

Lot 1 - Refuge and Community Services - Advice and PreventionAccess to advice and support to prevent escalation of abuse and to prevent homelessness for women. This will be delivered from a Council-provided One Stop Shop facility and in the community.

Contract period: 1 Oct 2026 – 30 Sept 2031 (5 yrs) · up to 30 Sept 2032 with extensionsValue: £5,880,000 exc. VAT · £7,056,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 month extension is available
Lot #2Accommodation & SupportAwardedRenewal 5 yrsSMEVCSEPublished value£4,980,000

Lot 2 - Refuge and Community Services – Accommodation & Support Provision of up to approx. 57 units of safe accommodation and support, for women and any children and young people accompanying them who are experiencing Violence Against Women Domestic Abuse and Sexual Violence (VAWDASV) who need this provision.

Contract period: 1 Oct 2026 – 30 Sept 2031 (5 yrs) · up to 30 Sept 2032 with extensionsValue: £4,980,000 exc. VAT · £5,976,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 month extension available
Lot #3Refuge & SupportAwardedRenewal 5 yrsSMEVCSEPublished value£1,440,000

Lot 3 - Refuge and Community Support – Children’s and Young People Provision Support for pregnant women and those responsible for children up to age 5, experiencing Violence Against Women Domestic Abuse and Sexual Violence (VAWDASV). To also provide range of age-appropriate therapeutic interventions for children and young people (CYP) in both safe accommodation and community settings to help them come to terms with the abuse they have experienced or witnessed, and to reaffirm their relationships with the non-abusive parent/carer and potentially the abusive parent/carer. Support can be provided to boys and girls aged 5-16.

Contract period: 1 Oct 2026 – 30 Sept 2031 (5 yrs) · up to 30 Sept 2032 with extensionsValue: £1,440,000 exc. VAT · £1,728,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 month extension available
Lot #4Male Victim ServiceAwardedRenewal 5 yrsSMEVCSEPublished value£690,000

Lot 4 - Refuge and Community Support - Male Victim Service Access to advice and support to prevent escalation of abuse and to prevent homelessness for men. This will include provision of safe accommodation and support, along with therapeutic interventions. Cardiff is a multicultural city; as part of the service delivery there will be an expectation of specialist support for people from black and minority ethnic backgrounds within the service.

Contract period: 1 Oct 2026 – 30 Sept 2031 (5 yrs) · up to 30 Sept 2032 with extensionsValue: £690,000 exc. VAT · £828,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 month extension available

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Quality: 60%
  • Community Well Being Benefits: 10%
  • Cost: 30%
Published award criteria (3)
  • Quality
  • Cost
  • Community Well Being Benefits
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Sept 2025, 08:39 BST
Last source update
27 Aug 2026, 16:58 BST
Award evaluation window
Submission end – 1 Oct 2026
Authority reference
ERFX1008779
FTS notice number
2026/S 000-025641
Latest notice
Contract award notice (UK6)
Classification (CPV)
Health and social work services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-05a2ab Find a Tender

How it was run

Official notice
Submission deadline
15 May 2026, 12:00 BST
Clarification deadline
17 Apr 2026, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Sept 2025 → 1 Oct 2026 · 10 dates
  1. Planning notice published391 days ago
    26 Sept 2025, 08:39 BST
  2. Market engagement380 days ago
    6 Oct 2025, 23:59 BST

    A market engagement event will be held via Microsoft Teams on the 9th October 2025 from 2pm - 4pm. Please advise if you would like to attend by emailing [email protected] by the end of day on the 6th October 2025. Following the deadline, you will be emailed a Teams invitation.

  3. Next notice expected337 days ago
    18 Nov 2025, 23:59 GMT
  4. Tender notice published216 days ago
    20 Mar 2026, 11:03 GMT
  5. Clarification questions by188 days ago
    17 Apr 2026, 12:00 BST
  6. Submission deadline160 days ago
    15 May 2026, 12:00 BST
  7. Assessment summaries sent56 days ago
    27 Aug 2026, 00:00 BST
  8. Latest notice published55 days ago
    27 Aug 2026, 16:58 BST
  9. Contract starts21 days ago
    1 Oct 2026, 00:00 BST
  10. Award decision expected by20 days ago
    1 Oct 2026, 23:59 BST

Notice history

9 events · 3 releases on Find a Tender · since 26 Sept 2025
  1. Preliminary market engagement notice published
    26 Sept 2025, 08:39 BST
    UK2
  2. Tender notice published
    20 Mar 2026, 11:03 GMT
    UK4
  3. Published value updated to £12,990,000
    20 Mar 2026, 11:03 GMT
    was £14,945,000
  4. Status changed to active
    20 Mar 2026, 11:03 GMT
  5. Procurement method changed
    20 Mar 2026, 11:03 GMT
  6. Deadline published: 15 May 2026, 12:00 BST
    20 Mar 2026, 11:03 GMT
  7. Contract award notice published
    27 Aug 2026, 16:58 BST
    UK6
  8. Status changed to complete
    27 Aug 2026, 16:58 BST
  9. Contract signature expected
    2 Oct 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £11,542,6154 awards exc. VAT
Bids received 88 from SMEs
Awarded toValueDateStatus
Lot 1 · Advice and Prevention1 award
LlamauSMERefuge and Community Support Lot 1 - Advice and Prevention19 Oct 2026 – 20 Oct 2031 · up to 20 Oct 2032Extensions: 1 x 12 month extension£5,741,07027 Aug 2026Awarded
Lot 2 · Accommodation & Support1 award
LlamauSMERefuge and Community Support - Lot 2 Accommodation and Support19 Oct 2026 – 20 Oct 2031 · up to 20 Oct 2032Extensions: 1 x 12 month extension£4,056,03527 Aug 2026Awarded
Lot 3 · Refuge & Support1 award
LlamauSMERefuge and Community Support - Lot 3 Children and Young People Service19 Oct 2026 – 20 Oct 2031 · up to 20 Oct 2032Extensions: 1 x 12 month extension£1,195,51027 Aug 2026Awarded
Lot 4 · Male Victim Service1 award
Codi Group LtdRefuge and Community Support Services - Lot 4 Male Victim Service19 Oct 2026 – 20 Oct 2031 · up to 20 Oct 2032Extensions: 1 x 12 month extension£550,00027 Aug 2026Awarded

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Advice and Prevention2final-stage tenders · 3 at stage one22—
2 · Accommodation & Support3final-stage tenders · 5 at stage one33—
3 · Refuge & Support2final-stage tenders · 4 at stage one22—
4 · Male Victim Service1final-stage tenders · 2 at stage one11—

Contracting authority & participating public bodies

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Cardiff, Wales, CF10 4UWContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • Codi Care and SupportAwarded supplierGB-PPON: PDYR-1362-CTCZ Exchange House, The Old Post Office,, Newport, Wales, NP20 1AAContact email
  • LlamauAwarded supplierGB-PPON: PBBQ-1176-HBTX 23 Cathedral Road, Cardiff, Wales, CF11 9HAContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure