Official UK procurement notice
Recruitment Applicant Tracking System (ATS)
Authority: Portsmouth City Council (Local council)
What is being bought
Published requirement descriptionPortsmouth City Council ('the council') has awarded a contract for the provision of a Recruitment Application Tracking System.
The vacancy management and recruitment process for Hiring Managers should be intuitive and straight forward, whilst ensuring that robust and compliant processes are followed. The system should facilitate and support end-to-end recruitment processes, from requesting a vacancy be recruited to, reviewing and shortlisting applications, setting up and feeding back on assessments, through to monitoring the onboarding progress of successful candidates.
The candidate journey, from application to onboarding, should be attractive, agile, efficient and intuitive in response to current labour market. Candidates should be able to easily
provide all relevant application and compliance information using recruiter pre-defined application forms, tailored to specific roles.
- Recurrence: February 2027 if extension options are not taken up.
CPV: Industry specific software package · Software package and information systems · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1Portsmouth City Council (PCC) are a large unitary authority with an employee headcount…AwardedRenewalPublished value£215,000
Portsmouth City Council (PCC) are a large unitary authority with an employee headcount of approximately 4500 people, excluding schools.
This is made up of around 600 managers who will require more regular access and use of the recruitment system and up to a further 3900 potential other users who may be required to support the recruitment process, such as interview panel members or for administrative purposes. A significant number of employees will not require access to the system.
The ability to deliver key services to support our communities depends upon our ability to acquire and retain the right people at the right time. We are committed to continue to build our reputation for excellence and innovation and to recruit employees with the right skills, attitudes, values and behaviours we need now and for the future. The recruitment system will be key in helping PCC to achieve this aim.
The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 65%
- Cost: 35%
Published award criteria (2)
- Quality: 65%
- Cost: 35%
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · February 2027 if extension options are not taken up.
- First published
- 11 Mar 2024, 16:03 GMT
- Last source update
- 28 Aug 2024, 13:29 BST
- Award evaluation window
- 10 Apr 2024 – …
- FTS notice number
2024/S 000-027432- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044760Find a Tender
Publisher note: The estimated value of this contract is based on a 48 month period, the value will increase if further extension options are taken up at a cost of approximately £50,000 per annum.
How it was run
Official notice- Submission deadline
- 10 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Apr 2024, 12:01 BST
Timeline
10 Apr 2024 → 28 Aug 2024 · 3 dates- Submission deadline10 Apr 2024, 12:00 BST
- Bids opened10 Apr 2024, 12:01 BST
- Notice published28 Aug 2024, 13:29 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Aug 2024, 13:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tribepad Group Limited | £160,000 † | — | Awarded |
Contracts
Contract 027432-2024-1 · Tribepad Group Limited
- Signed
- 19 Aug 2024
- Value
- £160,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Tribepad Group LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria