Records Scanning for EDRMS programme

Official notice

Authority: Portmouth Hospitals University NHS Trust (NHS & healthcare)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ31)

Awarded value£5,585,843published contract · exc. VAT

Awarded 1 Sept 2025no call for competition

Awarded to Hugh Symons Information Management Ltd

What is being bought

Published requirement description

Scanning services including collection of medical records, scanning and disposal.

CPV: Scanning services

The lotProcurement structure

single lot · no lot value published

Lot #1Scanning services including collection of medical records, scanning and disposal for a…Awarded

Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.

Delivery: South East

Extensions: Two optional extensions periods of 12-months.

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Oct 2025, 12:20 BST
Last source update: 14 Oct 2025, 12:20 BST
Authority reference: C239977
FTS notice number: 2025/S 000-065137
Classification (CPV): Scanning services
Delivery area: South East (UKJ31)
Official registry OCID: ocds-h6vhtk-05cc33 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This is a direct award call-off through the ESPO Document Management Solutions framework.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £5,585,8431 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Sept 2025

Awarded to	Value	Date	Status
Hugh Symons Information Management Ltd	£5,585,843 †	—	Awarded

Contracts

Contract 065137-2025-C239977-1 · Hugh Symons Information Management Ltd
Signed
1 Sept 2025
Value
£5,585,843
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Portmouth Hospitals University NHS Trust

Contracting authorityNHS & healthcareBody governed by public lawHealth Queen Alexandra Hospital Southwick Hill Road, Cosham, South East, PO63LYContact name, email

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Hugh Symons Information Management LtdAwarded supplierGB-COH: 01187478 Poole, South West

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.