Official UK procurement notice
Records Management System · UK public procurement notice
Authority: Northumbria Police (Police & fire)
What is being bought
Published requirement descriptionNorthumbria Police (The Force) has carried out a compliant tender exercise and have awarded a contract for the provision of a Records Management System.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The Force currently use an in house developed system (NPICCS) for Records Management…AwardedPublished value£6,000,000
The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- General Selection Criteria: 60%
- Tender Sum: 30%
- Social Value Selection Criteria: 10%
Published award criteria (4)
- Minimum Selection Criteria: Pass/Fail
- General Selection Criteria: 60
- Social Value Selection Criteria: 10
- Tender Sum: 30
- Suitability
Full details are provided in the published Invitation to Tender documentation.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Aug 2023, 16:06 BST
- Last source update
- 9 Feb 2024, 10:19 GMT
- Award evaluation window
- 4 Sept 2023 – …
- Authority reference
NP0171- FTS notice number
2024/S 000-004364- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ec24Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Full details are provided in the published Invitation to Tender documentation.
How it was run
Official notice- Submission deadline
- 4 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Sept 2023, 12:00 BST
Timeline
4 Sept 2023 → 9 Feb 2024 · 4 dates- Submission deadline4 Sept 2023, 12:00 BST
- Bids opened4 Sept 2023, 12:00 BST
- Contract starts1 Nov 2023
- Notice published9 Feb 2024, 10:19 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Feb 2024, 10:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Niche Technology UK LimitedSME | £8,130,621 † | — | Awarded |
Contracts
Records Management System · Niche Technology UK LimitedSME
- Signed
- 22 Jan 2024
- Value
- £8,130,621
- Period
- … – 31 Oct 2033
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Niche Technology UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria