Official UK procurement notice
Records Management and Related Services
Authority: Financial Conduct Authority (Public body)
What is being bought
Published requirement descriptionThe FCA is seeking to appoint a single supplier in relation to the following requirement. The FCA is establishing a contractual mechanism to provide Records Management and Related Services to the FCA for a period of six years starting from 1 May 2023, with an option to extend for a further period of two years. The supplier will be required to provide Records Management services to the FCA’s estate, which currently comprises of offices located at 12 Endeavour Square, Stratford, London E20 1JN where approximately 4,000 staff are located. There are currently separate offices in Edinburgh at Quayside House, 127 Fountainbridge, EH3 9QG and Leeds 6 Queen Street, LS19 6BG. The Contract will be owned and managed by the FCA, with provision for it to be used by itself and any person or company authorised by the FCA to receive the Services including without limitation the Payment Systems Regulator (PSR).
- Recurrence: 72-96 months
CPV: Archive destruction services · Archiving services · Data storage services · Document management services · Document management system · Records management · Scanning services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Commercial: 30%
Published award criteria (2)
- Technical: 70
- Commercial: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 72-96 months
- First published
- 7 Oct 2022, 19:05 BST
- Last source update
- 10 May 2023, 19:05 BST
- Award evaluation window
- 7 Nov 2022 – …
- Authority reference
CON-22-168- FTS notice number
2023/S 000-013387- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037428Find a Tender
Publisher note: To view this notice, please click here: <a href="https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=771199747" target="_blank">https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=771199747</a> GO Reference: GO-2023510-PRO-22935760
How it was run
Official notice- Submission deadline
- 7 Nov 2022, 13:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 7 Nov 2022, 13:00 GMT
Timeline
7 Nov 2022 → 10 May 2023 · 3 dates- Submission deadline7 Nov 2022, 13:00 GMT
- Bids opened7 Nov 2022, 13:00 GMT
- Notice published10 May 2023, 19:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 May 2023, 19:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Hill Company Limited | £6,000,000 † | — | Awarded |
Contracts
Records Management and Related Services · The Hill Company Limited
- Signed
- 5 Jan 2023
- Value
- £6,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- FCAReview body
Bidders & participating suppliers
1 commercial party on the notice- The Hill Company LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria