Official UK procurement notice
Reactive Maintenance Contractor Framework
Authority: Denbighshire County Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionThis provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council’s non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites.
The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades.
The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots :
Lot 1 – Reactive & associated general building works for North Denbighshire.
Lot 2 – Reactive & associated general building works for South Denbighshire
Lot 3 – Reactive & general minor electrical services maintenance works for North Denbighshire.
Lot 4 – Reactive & general minor electrical services maintenance works for South Denbighshire.
Lot 5 – Reactive & general minor mechanical maintenance works for North Denbighshire.
Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire.
The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
CPV: Construction work · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 6 lots · 15 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Reactive & associated general building works for North Denbighshire.AwardedRenewal
Reactive & associated general building works for North Denbighshire. Additional information: It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot #2Reactive & associated general building works for South Denbighshire.AwardedRenewal
Reactive & associated general building works for South Denbighshire. Additional information: It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot #3Reactive & general minor electrical services maintenance works for North Denbighshire.AwardedRenewal
Reactive & general minor electrical services maintenance works for North Denbighshire. Additional information: It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot #4Reactive & general minor electrical services maintenance works for South DenbighshireAwardedRenewal
Reactive & general minor electrical services maintenance works for South Denbighshire. Additional information: It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot #5Reactive & general minor mechanical maintenance works for North Denbighshire.AwardedRenewal
Reactive & general minor mechanical maintenance works for North Denbighshire. Additional information: It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot #6Reactive & general minor mechanical maintenance works for South DenbighshireAwardedRenewal
Reactive & general minor mechanical maintenance works for South Denbighshire. Additional information: It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Reactive Maintenance Contractor Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Jan 2022, 16:55 GMT
- Last source update
- 15 Dec 2022, 16:40 GMT
- Award evaluation window
- 21 Feb 2022 – …
- Authority reference
WKS1000474REQ- FTS notice number
2022/S 000-035566- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03093bFind a Tender
Publisher note: Instructions to register on Proactis portal: 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the “Sign Up” button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. [email protected] then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click “Register” 6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details. 7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click “Complete Registration” and you will enter the Supplier Network page. 14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you. 15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response”, or “Decline” this opportunity. (WA Ref:123923)
How it was run
Official notice- Appointment period ends
- 21 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Feb 2022, 12:00 GMT
Timeline
21 Feb 2022 → 15 Dec 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Feb 2022, 12:00 GMT
- Bids opened21 Feb 2022, 12:00 GMT
- Notice published15 Dec 2022, 16:40 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Dec 2022, 16:40 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £1,350,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Reactive & general minor electrical services maintenance works for South Denbighshire
- Signed
- 1 Sept 2022
- Value
- £135,000
- Status
- active
Reactive & general minor mechanical maintenance works for North Denbighshire.
- Signed
- 1 Sept 2022
- Value
- ceiling above
- Status
- active
Reactive & general minor mechanical maintenance works for South Denbighshire
- Signed
- 1 Sept 2022
- Value
- ceiling above
- Status
- active
Reactive & associated general building works for South Denbighshire.
- Signed
- 5 Aug 2022
- Value
- £500,000
- Status
- active
Reactive & general minor electrical services maintenance works for North Denbighshire.
- Signed
- 5 Aug 2022
- Value
- £500,000
- Status
- active
Reactive & associated general building works for North Denbighshire.
- Signed
- 5 Aug 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Reactive & associated general building works for North Denbighshire. | 10bids · 10 electronic · 10 from abroad | 10 | — | — |
| 2 · Reactive & associated general building works for South Denbighshire. | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
| 3 · Reactive & general minor electrical services maintenance works for North Denbighshire. | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 4 · Reactive & general minor electrical services maintenance works for South Denbighshire | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 5 · Reactive & general minor mechanical maintenance works for North Denbighshire. | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 6 · Reactive & general minor mechanical maintenance works for South Denbighshire | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
16 commercial parties on the notice- B&W Builders & Decorators LtdFramework contractor
- D A HUGHES ELECTRICAL LTDFramework contractor
- Dhm constructionFramework contractor
- Don Hughes Electrical LtdFramework contractor
- EG Morris ElectricalFramework contractor
- G Parry Home Improvements LimitedFramework contractor
- G Parry Home Improvements LtdFramework contractor
- GGS Heating ServicesFramework contractor
- JLE Plumbing LtdFramework contractor
- JRS Mechanical Services LtdFramework contractor
Show 6 more suppliers
- K M Construction (N.W.) LtdFramework contractor
- Mel Owen Electrical LimitedFramework contractor
- Nixon Plumbing and HeatingFramework contractor
- ParkCity Multitrade LtdFramework contractor
- Pen Y Bryn JoineryFramework contractor
- Tom James Construction services LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.