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Published 3 Sept 2021, 18:38 BST

Official UK procurement notice

Reactive and Planned Maintenance - MECHANICAL

Official notice

Authority: Merseyside Police - Procurement Department (Police & fire)

ServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: North West (UKD7)
Published estimate£4,000,000exc. VAT
Submissions closed 7 Oct 2021awarded 23 Feb 2022
Awarded to BAM FM Limited

What is being bought

Published requirement description

A single company is to be selected to provide maintenance services, which will be managed by the Corporate Assets Department of Merseyside Police: -

  • Mechanical works.

Scope: -

  • Reactive repairs, responding to faults and breakdowns, this service is to be inclusive of an out-of-hours provision.
  • Pro-active servicing of elements and systems, to a pre-determined priced schedule in order to ensure safe and efficient building use and minimise the need for reactive repairs.

This opportunity is part of a wider model to renew the current maintenance framework. The other services available are Building Maintenance and Electrical Maintenance. (See Bluelight for further details) NOTE: In order for the Force to maintain an element of resilience in the event of service failure, the maximum any interested party can be awarded is two out of these three available contracts.

CPV: Heating engineering services for buildings · Repair and maintenance services of building installations · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£4,000,000
Delivery: North West · Merseyside
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50700000 Repair and maintenance services of building installations50712000 Repair and maintenance services of mechanical building installations71314310 Heating engineering services for buildings

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation1
  • Suitability

    suitably skilled to undertake tasks. Details in documentation

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Sept 2021, 18:38 BST
Last source update
8 Jun 2022, 09:42 BST
Authority reference
PCC/PD/168
FTS notice number
2022/S 000-015715
Classification (CPV)
Heating engineering services for buildingsRepair and maintenance services of building installationsRepair and maintenance services of mechanical building installations
Delivery area
North West (UKD7)
Official registry OCID
ocds-h6vhtk-02dd2f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Outlined in Documentation

Review and risk notes
Review procedure

Alcatel /Standstill period to be observed

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
7 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

7 Oct 2021 → 8 Jun 2022 · 3 dates
  1. Submission deadline
    7 Oct 2021, 12:00 BST
  2. Invitations to tender expected
    18 Oct 2021, 00:00 BST
  3. Notice published
    8 Jun 2022, 09:42 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Jun 2022, 09:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,000,0001 contract exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 23 Feb 2022
Awarded toValueDateStatus
BAM FM Limited£4,000,000 †—Awarded

Contracts

  • Reactive and Planned Maintenance - MECHANICAL · BAM FM Limited

    Signed
    23 Feb 2022
    Value
    £4,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

Merseyside Police - Procurement Department

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police Headquarters, Canning Place, Liverpool, North West, L1 8JXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • BAM FM LtdAwarded supplier Kelvin House, Buchanan Gate Business Park, Stepps, Glasgow, Scotland, G33 6FP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria