Official UK procurement notice
Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework
Authority: Torbay Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionThis is the second successive framework 'Framework 02' in the Holiday Activities and Food Programme (HAF) Open Framework. Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE.
- The authority expects to re-tender this requirement around 16 Nov 2026, 23:59 GMT.
- No preliminary market engagement: No PME has been carried out for this iteration of the Open Framework. Market Engagement was carried out for the establishment of the Open Framework in November 2025, this engagement was advertised with the identifier of ocds-h6vhtk-05d232.
CPV: Children's holiday-camp services · Other community, social and personal services · Social work and related services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 4 bids on the busiest of 5 lots · 11 suppliers appointed
- Framework period
- 7 mo from 26 Jul 2026
- Scheme runs until
- 2 Apr 2034
Published description of the framework
The Framework will be re-opened on an annual basis.
When the framework reopens, Applicants already awarded a place on the current framework will have the option of:
- Being assessed on a tender relating to the previous framework award; or
- Submitting a new tender for assessment; or
- Leaving the framework - Not applying for a place on the new framework
Applicants may be re-ranked on the framework following the assessment of new tenders.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 4 and win at most 4 of them · same conditions of participation on every lot · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £1,411,200: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Torquay Based SitesAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #2Paignton Based SitesAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #3Brixham Based SitesAwardedPublished value£403,200
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #4Provision for 13-16 year oldsAwardedPublished value£403,200
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #5Provision for Children with Complex SendAwardedPublished value£216,000
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Torquay Based Sites | 70% | 30% | |
| 2 · Paignton Based Sites | 70% | 30% | |
| 3 · Brixham Based Sites | 70% | 30% | |
| 4 · Provision for 13-16 year olds | 70% | 30% | |
| 5 · Provision for Children with Complex Send | 70% | 30% |
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Re-opening of the Holiday Activities and Food Programme (HAF) Open…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 16 Nov 2026
- First published
- 21 Apr 2026, 15:15 BST
- Last source update
- 28 Jul 2026, 15:14 BST
- Award evaluation window
- Submission end – 25 Jun 2026
- Authority reference
CSC25164- FTS notice number
2026/S 000-036201- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0687a2Find a Tender- Contract terms summary
In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier.
The Charges shall be calculated as set out in the Payment Schedule.
Unless otherwise stated in the Payment Schedule the Charges:
(a) shall be payable from the Commencement Date;
(b) shall remain fixed during the Term unless agreed by both parties; and
(c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel.
The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS.
Further information on payment terms can be found in section 3 of the Call-Off Contract.
- Earlier procedure CSC25164 Holiday Activities and Food Programme (HAF) Open Framework
- Risks
Risk - Tendering for framework prior to confirmation from DfE of funding
Modification required if risk arises - Not award call-off contracts or delay start of Framework.
Risk - Changes to procurement process and delivery requirements reduces number of provisions bid for.
Modification required if risk arises - Re-open framework opportunity early
Further risk information:
Additional information on risks can be found in Section B5 of Part 2 Specification.
How it was run
Official notice- Appointment period ends
- 18 Jun 2026, 12:00 BST
- Clarification deadline
- 2 May 2026, 00:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.ukin ↗ order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Timeline
21 Apr 2026 → 28 Jul 2026 · 7 dates- Tender notice published182 days ago21 Apr 2026, 15:15 BST
- Clarification questions by171 days ago2 May 2026, 00:00 BST
- Admission / appointment period ends124 days ago · period end, not a bid countdown18 Jun 2026, 12:00 BST
- Assessment summaries sent119 days ago23 Jun 2026, 00:00 BST
- Award decision expected by116 days ago25 Jun 2026, 23:59 BST
- Contract starts86 days ago26 Jul 2026, 00:00 BST
- Latest notice published84 days ago28 Jul 2026, 15:14 BST
Notice history
5 events · 3 releases on Find a Tender · since 21 Apr 2026- Tender notice published21 Apr 2026, 15:15 BSTUK4
- Contract award notice published23 Jun 2026, 11:51 BSTUK6
- Status changed to complete23 Jun 2026, 11:51 BST
- Contract signature expected6 Jul 2026, 23:59 BSTscheduled
- Contract details notice published28 Jul 2026, 15:14 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracts
Lot 1 - Torquay Based Sites · Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, Riviera Life LinkVCSE, Sporty Stars Torbay & South HamsSME, Torquay United Community Sports TrustSME
- Signed
- 13 Jul 2026
- Value
- £63,200
- Period
- 26 Jul 2026 – 22 Feb 2027
- Status
- active
Lot 2 - Paignton Based Sites · Play TorbaySME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, Sound CommunitiesSME, Sound Communities Community Interest Company (CIC)SMEVCSE, Steer Sports & Education Ltd t/a Premier EducationSME
- Signed
- 13 Jul 2026
- Value
- £43,200
- Period
- 26 Jul 2026 – 22 Feb 2027
- Status
- active
Lot 3 Brixham Based Sites · Sporty Stars Torbay & South HamsSME
- Signed
- 13 Jul 2026
- Value
- £20,250
- Period
- 26 Jul 2026 – 22 Feb 2027
- Status
- active
Lot 4 Provision for 13-16 year olds · Sporty Stars Torbay & South HamsSME
- Signed
- 13 Jul 2026
- Value
- £17,450
- Period
- 26 Jul 2026 – 22 Feb 2027
- Status
- active
Lot 5 - Provision for Children with Complex Send · TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICVCSE, Turning HeadsVCSE
- Signed
- 13 Jul 2026
- Value
- £27,000
- Period
- 26 Jul 2026 – 22 Feb 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Torquay Based Sites | 4final-stage tenders | 3 | 1 | — |
| 2 · Paignton Based Sites | 4final-stage tenders | 4 | 0 | — |
| 3 · Brixham Based Sites | 1final-stage tenders | 1 | 0 | — |
| 4 · Provision for 13-16 year olds | 1final-stage tenders | 1 | 0 | — |
| 5 · Provision for Children with Complex Send | 1final-stage tenders | 0 | 1 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
15 commercial parties on the notice- PLAY TORBAYFramework contractor
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUSTFramework contractor
- Play TorbayFramework contractor
- Plymouth Argyle Community TrustFramework contractor
- RIVIERA LIFE LINKFramework contractor
- Riviera Life LinkFramework contractor
- SOUND COMMUNITIES COMMUNITY INTEREST COMPANYFramework contractor
- STEER SPORTS AND EDUCATION LIMITEDFramework contractor
- Sound CommunitiesFramework contractor
- Sporty Stars Torbay & South HamsFramework contractor
Show 5 more suppliers
- Steer Sports & Education Ltd t/a Premier EducationFramework contractor
- TORQUAY UNITED COMMUNITY SPORTS TRUST LTDFramework contractor
- TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICFramework contractor
- Torquay United Community Sports TrustFramework contractor
- Turning Heads CICFramework contractor
Official documents & specifications (12)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ In order to access amenda…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender